Loading...
HomeMy WebLinkAboutMay 20, 2026 - 266th Regular Minutes SignedMINUTES OF THE 266th REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 266th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:03 p.m., Wednesday, May 20, 2026, in the 5th-floor Gallery of City Hall. Members Present: Maureen Miller Brosnan, Mayor Dan Laible, Chair Patrick Mies, Secretary Mark Orosz Susan Harvey David Veselenak Members Absent: Rhett Gronevelt, Vice Chair Omar Faris Stephanie Blatt Others Present: Mark Taormina, Economic Development & Planning Director Jacob Uhazie, Assistant Planning Director Stephanie Reece, Planning Program Supervisor Roberty Bywalek, D & B Landscaping Michael Molnar, Tech Seven Cindy Fleming, Noble Task Force Samantha Hewitt, Noble Task Force Eileen McDonnell, Councilperson Justin Gooch, Noble Task Force John Grzebik, resident, 11301 Hubbell 1. ROLL CALL A quorum was present. 2. AUDIENCE COMMUNICATION Eileen McDonnell, Councilperson, stated that the irrigation system consideration for Tech Seven has been going on since 2011, and thinks it may be time to work with Gus Kandah to see if it should go up for bid to make sure that the city is getting the best value for the money. Justin Gooch, Noble Task Force, mentioned there is a plan with the Smart Bus system to include a route down Plymouth Road. He would like to consider ways to allow people to get around, as well as benches in a few areas, and trash cans. He also said it would be very useful to have bike racks at the stops themselves, because it allows people to bike from their homes to the bus stop and actually get on and lock their bikes. He said there is no trash can at the corner of Plymouth and Harrison, nor is there a bench. He has talked to the business owner, and when people ride the bus, they throw their trash on the ground because there's no nearby trash can. He said they have tried to put a trash can out there, and people flip it over and use it as a bench. He feels that indicates that there are two needs that should be addressed: the benches and trash cans. Mr. Laible was appreciative of the Noble Task Force members and their comments. May 20, 2026 2 3. ADOPTION OF MINUTES On a motion made by Harvey, seconded by Mies, and unanimously adopted, it was: #2026-04 RESOLVED that the Plymouth Road Development Authority hereby approves the Minutes of the 265th Regular Meeting held on January 28, 2026. Mr. Laible, Chairman, declared that the motion was carried and that the foregoing resolution was adopted. 4. FINANCIAL REPORTS AND UPDATE ON TAX INCREMENT FINANCING PLAN Benjamin Grier presented the 2024 actuals and 2024- year-end unaudited financials. He told the board that the audit is not complete. He said the fund balance decreased by approximately $714,000, all attributable to losses incurred during the year. Through November 30, 2025, year -over -year revenues from property taxes and other items were flat, but the loss is attributable to the large amount in contractual irrigation services. He explained that there is a sundry amount, which is a loss of roughly $135,000. Plante Moran asked him to look into the $135,000 account receivable recorded in 2024, which was a possible claim against the utilities for damage to the irrigation. He said that when they looked into it and spoke to the DPW Director, they reviewed the status of that claim, and it was determined that it is not enforceable. The $135,000 is included in the $714,000 loss on an unaudited basis for the fiscal year ended November 30. He said that explains the large reduction in fund balance for the year. Ms. Harvey inquired about the receivable and stated that it is unusual to book an anticipated revenue. Mr. Laible also stated that it seemed a little peculiar to book a potential claim. Mr. Grier said that it was before his time at the city and explained that the receivable was used to reduce the expenses for the work during the year. Ms. Harvey said she had no idea that someone was booking it as if it were a fait accompli, given how speculative it was. Mr. Liable confirmed it was booked as a credit against a payable. Mr. Grier explained that it was booked as an expense reduction for 2026, with the offsetting entry being a debit to accounts receivable, and that it was reversed. Mr. Liable wants to ensure that, going forward, there are clear accounting standards in place for the PRDA's finances. He said that it was an accounting error. Mr. Liable wanted to drill into what had caused the overage in the budget. He asked Mr. Grier for those details. He said he did not have any particular details, other than a budget amendment to cover the cost, and that it was at least $300,000 or $400,000 over the budgeted amount. The mayor asked Mr. Grier to get a complete report and send it out to the board, and it is something that they would be interested in understanding what is it that brought it to $400,000 or $300,000. Mr. Liable understands that the budget is set with anticipated costs and reasonable overages, but the $300,000 or $400,000 is a very material cost, and because of it, the fund May 20, 2026 3 balance is much lower than anticipated. Mr. Orosz said there should be a footnote regarding November 30, 2024, and asked whether there is a 2025 budget column and what was laid out in 2025 versus what was expended in 2025. Mr. Grier said there is a budget column, but it is not reflected in what they were looking at, and he did not recall the exact amount. He said that because it was over budget, the City Council approved an increase to the 2025 budget to address the large overage. Ms. Harvey said she feels it is essential that the board sees what was budgeted versus actual, and Mr. Laible agreed. Ms. Harvey said there has to be a column for budgeted, because the difference between 2024 final and 2025 final is interesting. She said it has got to be the 2025 budget relative to the final. Mr. Grier said he will change the format going forward to reflect budgeted numbers. Mr. Laible said he believes it will be helpful. He also asked about the City Council approval and if it was specifically about the irrigation overage. Mr. Grier explained that it was for the overage and that it is a special revenue fund included in the city's budget. Mr. Laible asked whether the process was that the board would approve the budget, and that any subsequent changes to the budget are outside the Authority's purview and fall to the City Council. Mr. Grier said that is what would happen and didn't know if it should have come back to the Authority. The mayor said everything comes back to the Authority. Mr. Liable said they are the taxing authority and that it would be within their purview. Ms. Harvey inquired that the Authority approved a budget, and that it came in over budget, and it was approved by City Council, but never came back to the Authority for review. Mr. Liable said the Authority sees it after the fact and goes forward with a lower fund balance. He is glad the City Council approved it, but that is not how the process should work, and it can't happen again. He said that the board is here to manage and fulfill the commitments made in these meetings, and that the fund balance is a significant part of the obligations taken on. Ms. Harvey asked about the 2026 budget and wanted to know where the money stood relative to the 2026 budget. Mr. Grier said he can get that information. Mr. Laible recapped some of the requests as follows: formatting the financials to revert to the previous format that shows performance against budget, and clarification of required expenditures over budget. He said, if there is a policy, what does it look like? He spoke about having meetings more frequently to gain an understanding of the finances and the process around them. He wants to have another meeting soon to review where the 2026 budget currently stands and where the trends are heading. He would like to identify the root cause of the overage so it can be determined whether this is a trend or a one-time issue. He said that if there are any course corrections to be made, they need the information to make those decisions. Mr. Grier went on to say that the other part of the report covers the first four months through March 2026. He said there have been no tax receipts yet and that there is a relatively large amount of expenditures for street lighting, resulting in a Toss of $59,000 year to date, and that is because there has been no revenue yet. Mr. Veselenak asked if the tax revenue would come in later in the summer. Mr. Grier said yes. Mr. Laible asked Mr. Grier if the cash flow was expected. Mr. Taormina said he can May 20, 2026 4 update the board on the latest results regarding the collection of tax increment revenue. He said when the board and City Council approved the Development plan and Tax Increment Finance Plan at the end of 2025, that plan set projections for the next 30 years with the objective of reestablishing the base value for the district. He said that during the recession, the value of industrial personal property dropped dramatically, bringing the district's taxable value below the original established base value. As a result, the authority did not collect tax increment revenues for about the last 10 — 12 years. The Authority relied solely on the collection of taxes via the two -mill levy. With the new plan, the base value has been reset. He showed the table in the document as approved and explained that property values are trending up. Recapture information obtained from the Assessment Department shows a base value of roughly $443 million and a taxable value of roughly $468 million. This means the city will collect additional revenue. Based on last year's millage rates, the projected revenue is roughly $394,000. The Authority will be in a better position overall financially as a result of the tax increment revenues collected this year. Mr. Taormina said that, combined with the reimbursement that the board will receive this year from the bonds for architectural and engineering services for the design of Sheldon Park, and with this budget, he feels it puts the Authority in a much better position to discuss some capital projects for the future. Mr. Laible said it is great news to exceed the projected TIF and to be able to manage the corridor. He believes the reimbursement from the bonds is about $350,000. Mr. Taormina corrected that figure and said it will be $378,000. Mr. Laible wanted to know the time frame on the TIF revenue of $394,246. Mr. Taormina was unable to answer that because he would need to find out how the split between the summer and winter collection periods works and when that will show in the books. Mr. Laible asked when the bond reimbursement may be available. Mr. Grier said the funds have been received and are available. Mr. Laible said it is good news and a good infusion of cash, which puts the Authority into a better position. 5. UPDATE ON IRRIGATION SYSTEM Mr. Taormina said that the city is making a request to the board to replace some cabinet enclosures and will let Mr. Moore and Mr. Molnar explain. Mr. Moore explained that the system has been started up and the vacuum breakers have all been tested, which has to be done every year. He said Tech Seven has been making repairs, and the two quotes that the board received are for the cabinet that holds the controllers. He said that the worst was done. He explained that the process of changing them out started roughly three years ago, and the quote is for the last 16 of them. He said eight wall mounts are further to the east, and the pedestal ones are the stainless - steel ones you can see along the corridor. He said that the original ones are rusting out and are being replaced as time moves on. Ms. Harvey asked, since the budget isn't where they thought it was, how does that impact decisions about approving more expenditures? Mr. Laible agreed and said there should be some conversation. He was able to find the quotes for $4,900 and $5,900 with a quantity of one, but Mr. Moore had May 20, 2026 5 said there are 16 in total. Mr. Laible wanted to know what the total request is right now in front of the board. Mr. Molnar went on to explain the condition of some of the controller boxes and that they are ready to be replaced. Ms. Harvey stated that what is being asked is what the total is that is being asked for. Mr. Moore said the total would be $47,832. The mayor said that she believes the board is looking for a recommendation from him and Mr. Molnar. She said the board doesn't get out to the site as often or know the highest priorities as well as he does, and will need, along with the recommendation, a formal request for the appropriate amount. At this point, the mayor asked the Chairman to table this item until the board receives something that reflects a more definitive request. Mr. Laible agreed and asked if Mr. Moore or Mr. Molnar could break down what is a functional issue and what is a reasonable replacement suggestion and then prioritize them for the board. The mayor asked Mr. Moore what the timeline on this was and when does it need to be done. She asked what the urgency is and can it be defined for them what a delay would look like. Mr. Moore explained that the boxes hold the irrigation control clocks. He said if they fail, the clocks are not weather tight, which allows water in the boxes and that damages the clocks. It happens quickly because they are electrical and the water wrecks them. The mayor asked if they are broken currently and Mr. Moore said they are not. He said that there are holes in the boxes, but the clocks are not broken. Mr. Laible asked how many have holes? Mr. Molnar said the eight pedestals do. He said they are rusted from the salt trucks going through. Ms. Harvey, if the location of the holes is significant, then the mechanism is vulnerable. Mr. Moore said yes because they are low. Mr. Molnar showed Ms. Harvey a picture of a cabinet with the hole. Mr. Molnar said that what happens is the water and moisture get into the box, and that is not good for the controller. Mr. Laible stated that the boxes are open for the season already and then asked if they are currently getting wet. Mr. Mies asked what the life expectancy is of the new boxes. Mr. Moore said they are stainless steel. Mr. Mies asked again how long they are going to last. Mr. Moore said about 20 -30 years. Mr. Mies asked what the current ones are constructed of. Mr. Moore said painted galvanized steel. He said some of them have been there since 1995 when the system was put in. Mr. Laible said that since the board has discussed the finances already, he suggested scheduling a meeting for June but feels it makes sense to come back sooner rather than later since this is a somewhat pressing issue. He asked if it is possible to have the details prior to that meeting and is a competitive bid something that could be done before that meeting. Mr. Moore said he believes so, but he will have to get with Gus, the purchasing manager, and run it through him to see how a bid can be obtained. Ms. Harvey said, just say two clocks fail between now and our next meeting, is it possible to have contingency funds, in the event of a failure, so they can proceed quickly without waiting? Mr. Laible asked Mr. Moore if he required approval for replacing failed equipment in the field. Mr. Moore said he has not yet. Ms. Harvey asked if they would go ahead and fix it then if there is a failure. Mr. Moore said yes. Mr. Laible stated again that no contingency approval is required and there's a blanket May 20, 2026 6 authorization to make required repairs in the field he stated that the item is being tables and it will be revisited at the next meeting with some details on the required repair priorities, as well as a competitive bid 6. CONSIDERATION OF CONTRACT RENEWAL WITH D&B LANDSCAPING, INC. FOR THE 2026 FERTILIZATION AND WEED CONTROL PROGRAM Mr. Taormina explained that this is a continuation of services provided by D & B for fertilization and weed control for all the rights -of -way. He apologized because we did have to open the system, and the program was initiated earlier to be able to get the first application in place. He said this item is bringing the full 2026 program to the board. He said there are several applications done throughout the year and then let Robert Bywalek explain the process. He said he doesn't have any recent photos, but for those who have driven the corridor recently, he feels it really does show the benefits of helping to maintain the turf grass along the right-of-way, the area between the curb and the sidewalk. Mr. Bywalec thanked the board for opportunity to update the board on the fertilization program. He said back in January the fertilizer prices rose, but he left the price the same, and this price is the same as it was in 2025, He said they already applied the first application due to the fact that there's a timing issue on that for the crabgrass control. Then the following applications will be completed according to the listed months. He said it's about a 6- to 7- week interval between applications. Mr. Laible asked whether fertilization was done in March, and Mr. Bywalec said it was done with the approval of Mark and Doug, and that no other applications have been made. He said it would be $2,470. Mr. Laible said he believes the board would like to see the proposals before the first action and suggested we may want to request the quotes earlier and try to have them in front of the board in a timelier manner for approval. Mr. Taormina apologized and said it was an executive decision to get that first application done, recognizing there was a time crunch and that scheduling these meetings is sometimes not easy. Mr. Laible understood but raised it as a process point. He inquired whether the board could conduct a one-off vote by email, so that there is board approval in a quorum to opine on matters as they arise. The mayor said that would have to be run by the Law Department and that there isn't another board within the city that operates that way, and that all actions take place in an open meeting forum. She said that is something that binds us to a different standard. She agreed that, to avoid issues falling through the cracks, the board will need to request seasonal service quotes and get them to the board for approval sooner. Ms. Harvey said there is a line item in the budget specifically for this and asked how it compares to the budgeted amount. She said that the quotes should be obtained before writing the budget for the next year, with the understanding of potential dramatic changes in costs, such as fertilizer. She said if the proposal is within the budget, it would be easy to approve. She reiterated that the board has to always have the context of how this compares to what has already been approved. Mr. Laible understands that the board can't approve every single expenditure, and that is not the intent, and it is not realistic. He does like the idea of seasonal quotes, either coming in time May 20, 2026 7 for meetings or revisiting the frequency of board meetings to better reflect when these quotes will be here and when they need to be approved. Ms. Harvey asked how the quote compares to the budget. Mr. Taormina said it is consistent with the budget. He did not have the exact number, but the budget number should have included maintenance. Mr. Laible said the votes are much easier if they are timely. He said he wants to have the vote in the context of what is being asked to be approved, compared to the budget. Ms. Harvey wanted to know whether the cost provided is within 5% of the approved budget; if not, it has to come back to the board. Mr. Laible wondered whether it was difficult to determine what was approved in the budget for this specific line item and how close this quote is to it. He understands that the second application will be coming soon, and he doesn't want to miss it. Mr. Grier did not have the figures with him. Mr. Laible would like to approve this on a contingency basis if it falls within the budget, and asked the board whether they are comfortable with a contingency vote; the board agreed unanimously. Mr. Laible asked Mr. Bywalec where this quote stands compared to its historical context. Mr. Bywalec said the price has not been raised from last year, so 2026 is the same price as 2025. Mr. Taormina identified $14,515 in budgeted funds, which is likely a 5% increase from the previous year. He said that what was presented to the council was approved and is well within the budgeted amount. Ms. Harvey wanted to know if he checked the budget. Mr. Laible said that budgets are always based on the run rate from the previous year and there shouldn't be any issues, but there should still be a request for the contingent authorization that it is within 10% of the budgeted amount. On a motion made by Harvey, seconded by Veselenak, and unanimously adopted, it was: #2026-05 RESOLVED that the Plymouth Road Development Authority hereby approves the renewal contract with D & B Landscaping for the 2026 Fertilization and Weed Control Program in the amount of $12,350, with the understanding that it is within 10% of the budgeted line item. Mr. Laible, Chairman, declared that the motion was carried and that the foregoing resolution was adopted. 7. CONSIDERATION OF CONTRACT PROPOSAL BY D&B LANDSCAPING, INC. FOR STREETSCAPE AND LANDSCAPE IMPROVEMENTS TO SESQUICENTENNIAL PARK. Mr. Bywalec wanted to give a recap of the last meeting he attended, which was in the fall of 2025, where he mentioned to the board that there was a problem with the Black -Eyed Susans. He wanted the board to know that what they did was a trial, and they did survive. He said they have been replaced or will be replaced at no charge. He spoke about the Farmington and the Merriman Plazas and said that everything came through perfectly and nothing died May 20, 2026 8 over the winter. He said there was a little bit of sod damage from a truck rut, and maybe a little bit of salt damage on the corner of Merriman and Plymouth, and they will fix that. He said they are now working with the park at eastern Plymouth, and that nothing has changed other than some price increases due to the fact of materials from suppliers. Mr. Bywalec explained it's a park redo with curb appeal. This is the park, Plymouth and Inkster, on the southwest corner. Ms. Harvey asked if this was in the budget. Mr. Laible said that after the board decided to partner on the Sheldon Park project, it was thought that there was $300,000 on an annual basis for additional new projects every year above and beyond the maintenance obligations, and that this would fall into that category. He understands that there is a $700,000 shortfall to the fund balance, but that there are two items that will fill the gap and get the balance back to where it was, plus confidence going forward that there will be TIF revenue coming in. He felt the board could consider the project now, but there was another issue to discuss in the next item. Before the board votes, they may want to consider both items and their combined price tag and prioritize them. He then asked Mr. Bywalec to explain the plan again since there is a new board member. He explained that the project is at Plymouth and Inkster roads, and what they are proposing is a complete redo. He explained that the city has removed some dead trees, and some need to be pruned. He said the plant material is very similar to the plazas. He said they will bring in some benches and use lighting to light up the sign and landscaping. All new sod will be put in the front and along Plymouth Road. The irrigation has been estimated by Tech Seven and is a separate line item for pricing. Mr. Laible mentioned that there is a board member who needs to leave early, so he would like to get to the voting on these items. He said this item falls within the scope of the one or two significant improvement projects that the Authority can afford on top of the maintenance obligations. He then asked Rob to move on to the next item for consideration. He wants to see all the projects in their totality before putting them up for a vote. The board was comfortable with that. 8. CONSIDERATION OF CONTRACT PROPOSAL BY D&B LANDSCAPING, INC. FOR STREETSCAPE AND LANDSCAPE IMPROVEMENTS TO CITY -OWNED PARKING LOTS. Mr. Bywalec explained that Mr. Taormina brought a couple of city parking lots to the attention of D & B for consideration. He explained that they're on the south side of Plymouth Road, and they are going to be between Merriman and Farmington. He said they are by the VFW, and they are city -owned lots. He said they are pretty much weed -infested, dead plants, overgrown trees, and a couple of crab trees. So, there would be two lots redone. They would be landscaped on both the front and back of the wall with the same plant material, so we're consistent throughout the corridor with that splash of color and that impact for 12 months out of the year. Mr. Taormina explained that these areas were previously planted and maintained by the PRDA for many years, and that this would reestablish the landscape treatments. There were many additional areas along the corridor at a time when the PRDA could fund more landscape May 20, 2026 9 improvements. He said they were selectively choosing these areas, as the budget allows, to improve the landscape in the parking lots. He said they are used by the adjacent businesses, and they're the city's responsibility. He said the reason was that it was felt this would be a good progression of the improvements made by PRDA. Mr. Laible wanted to confirm that going forward, the board would look at one or two improvement projects per year for about $300,000, and Mr. Taormina confirmed it. Mr. Laible was making sure there was nothing else this year as an alternative to the two on the table at the meeting. He recognizes that the park has been on the radar for a while, but wanted to make sure there was nothing else that would be set aside if we allocate 2026 towards these two projects. Again, Mr. Taormina confirmed that. Mr. Veselenak wanted to make sure he understood where these two parking lots are located. Mr. Mies said they are east of Sushi Blue. Mr. Veselenak said he thought most people do not realize these are city -owned parking lots and assume they are owned by businesses. Mr. Laible said that businesses operating there with lots in front of their properties are paying taxes and PRDA millage taxes. Mr. Orosz where the slate of projects was. He wanted to know if this group has a process for evaluating the budget and projects that go against it. Mr. Taormina said that there were maybe two meetings to discuss future endeavors or projects of the PRDA, along with where the PRDA wanted to use its funds. He said one of the priorities was maintaining the investment already made in the corridor through the asset management plan. Mr. Laible gave a brief overview of the PRDA's history. He said the board went from a point in time where we had difficulty upkeeping the city's assets along the corridor, just straight maintenance. Then it got to the point where they could maintain the assets, and then the board could take on some improvement projects. The ones that were immediately identified were the intersections that have been done, as well as this park. Over the last couple of years, the board has focused on prioritizing intersections, and this year, the park fell into that category. The city parking lot is a new one with lower material costs, as far as finances go. He then said a vote could be taken to approve both, or they can approve one or the other, or wait until the next meeting. He said he hopes to get some clarity on whether the irrigation over $600,000 is an ongoing trend or a one-off issue that needs to be addressed. He thinks that, given the new TIF income, the board can approve both of these projects, regardless of the irrigation issue. He reemphasized that the board does need to understand the irrigation issue, but he will leave it to the board on what will be voted on today. He asked if the board is comfortable with voting on both today. Mr. Orosz said he is comfortable with the parking lot border improvements, but not the $270,000 park. He asked if it was competitively bid. He asked if the board took this to the contractor or if the contractor brought it to us. Mr. Laible said that we requested the proposal. Ms. Harvey told Mr. Orosz that the design was the contractor's idea. Mr. Laible asked if anyone had any comments regarding voting on the items. Mr. Veselenak questioned whether there is a timetable for either one, or if this is something that we could wait to talk about at the next meeting? Mr. Bywalec said that as long as the irrigation is on, a plan can be made, but he would be careful about May 20, 2026 10 waiting until late fall. He said they are out for about six weeks. He said if they said yes today, they wouldn't be out there until after July 4, 2026. So Mr. Laible felt there was a comfort level on voting on the parking lots today and to hold off on the park until a fuller picture on the irrigation overage is given. Mr. Veselenak said because he thinks there is more activity around the parking lots and feels it is good to get those taken care of, whereas the park, while it does need work, and he walks through it, he doesn't think it gets nearly the level of foot traffic that these areas we get. Mr. Laible said they are tabling the Sesquicentennial Park item for a vote at the next meeting. He asked if there was anything specifically that anyone on the board would like to see prior to the vote. Mr. Orosz said he appreciates the work done on the park design but didn't feel it had the same design features as the intersections. He didn't know if it is because of cost savings or was it at the discretion of the designer. Mr. Orosz explained that he just came on to the board. Mr. Taormina said that this park is one of the initial improvements undertaken by the PRDA and that the park predated the PRDA. He said it was not acquired by the PRDA, but believes the improvements were undertaken by the PRDA. The mayor said that the park was originally part of the PRDA plan. Mr. Taormina said that for whatever reason, it didn't follow the same design. Mr. Laible mentioned that to make it uniform it would be a much more substantial quote. He wanted to confirm that the current design is what will be voted on at the next meeting. Mr. Orosz said he felt that was the wise thing to do. He said maybe update it and determine what the value for money is on the update. Mr. Laible said that the Sesquicentennial Park discussion is being tabled and a motion is in order for the city owned parking lots. The mayor wanted to clarify that the team comes back with information the board is going to need in order to make a decision. She wanted to make sure a new design is what is being asked for and Mr. Orosz said no, that is not his purpose here and is not qualified to determine what is or should be there and what is not there. He said his request is to have the purchasing department provide the board with a statement of value for money for the Sesquicentennial Park project. He wants the city to defend the price that the contractor provided and is being tabled to the next meeting. He said he doesn't know if the city understands what the board is approving for purchase. Ms. Harvey is requesting confirmation that the Sesquicentennial Park and city -owned parking lots, as a combined item, is consistent with the budget that was approved for expected improvement projects along with a cash flow budget forecast. Mr. Laible clarified that the hit on the budget was to the balance sheet, but there are two items to help offset that, but the board wants to look on the P & L side of it, and whether or not those irrigation costs are an ongoing concern or is it a one off issue. He said that should be more clearly defined at the next meeting. On a motion made by Harvey, seconded by Orosz, and unanimously adopted, it was: #2026-06 RESOLVED that the Plymouth Road Development Authority hereby approves the contract proposal by D & B Landscaping for May 20, 2026 11 streetscape and landscape improvement to city -owned parking lots in the amount of $55.394.00 Mr. Laible, Chairman, declared that the motion was carried and that the foregoing resolution was adopted. 9. CONSIDERATION OF CONTRACT PROPOSAL BY D&B LANDSCAPING, INC. FOR LANDSCAPE MAINTENANCE SERVICES Mr. Bywalec explained that the corridor is done, except for the Plymouth and Inkster area. He said it has to be maintained, and the proposal he sent is to maintain all the corridors, and that would include all the spring cleaning of the bed care, the pruning, weeding, mulching, spring cleanup of hard surface areas that have weeds that pop up through the cracks of the walkways or the pavers or the concrete curbing, and cutting down the perennials in the fall. Mr. Bywalec said he noticed there are garbage cans at these plazas, but they're overflowing. We're wondering who might be responsible for emptying them. He wanted to know if someone was doing that. He went on to say that the garbage is blowing all out or ifs heaving out of the cans, and then it's going into the plaza areas and down the street. Mr. Moore said that between April 1 and October 31, Priority Waste handles the garbage cans on Plymouth Road, and the city truck that services the parks covers Plymouth Road. He said if there are issues with cans that are overfilled, just let the city know so they can get something to the route coordinator. From November 1 to March 31, it's DPW's responsibility to run the route a couple of times a week to dump trash cans. Mr. Bywalec said the Middle Belt one really loads up. Mr. Laible asked whether this is pretty standard compared to what has been done in the past. Mr. Bywalec said yes. Mr. Taormina said that with the approval of the plaza contracts, D & B was including the maintenance for the first year or two, and now that we're beyond that, it is being separated out under one master contract. On a motion made by Harvey, seconded by Veselenak, and unanimously adopted, it was: #2026-07 RESOLVED that the Plymouth Road Development Authority hereby approves the contract proposal by D & B Landscaping for landscape maintenance services in the amount of $40,600.00. Mr. Laible, Chairman, declared that the motion was carried and that the foregoing resolution was adopted. 10. ELECTION OF OFFICERS On a motion made by Veselenak, seconded by Harvey, and unanimously adopted, it was: May 20, 2026 12 #2026-08 RESOLVED, that the Plymouth Road Development Authority does hereby elect Dan Laible as the Chairman, Rhett Gronevelt as the Vice Chairman and Patrick Mies as the Secretary of the Authority for the term January 1 through December 31, 2026. Mr. Laible, Chairman, declared the motion is carried and the foregoing resolution adopted. 11. COMMENTS FROM BOARD MEMBERS Mr. Laible recognized that representatives were at the meeting from the Noble Task Force and that the missions would overlap. He said the board will want to make sure the two entities stay coordinated and informed in case the library project ever comes up. He felt it made sense for a quick overview, and if everyone is comfortable with it, the task force can give an overview of where they are and make some introductions. Cindy Fleming stated that on Monday, the request for qualifications (RFQ) will be posted on MITN on Friday and will be advertised in Crain's magazine for 2 months. She said they were behind on their proposed original schedule, but they did try to make a very open and flexible RFQ that ties the neighborhood, PRDA, Sheldon Park, the city, and potentially Wayne County Parks with Hines Park connecting on Farmington Road, in the hopes that a public -private partnership will happen. Mr. Laible clarified that the Task Force is open to any potential proposals and that may include working with the existing structure with some sort of refurbishment or a different use of the site or even a combination. Smanatha Lewis said that the intention of the Task Force was to put a plan together and deliver it to the mayor ahead of deadline so the Authority could ask any questions they may have. She said she hoped that the board had a chance to review what was submitted and any concerns could be discussed for clarity. Mr. Laible said he is glad that they are open to the whole range of possibilities. He feels there's a lot of emotion around this project, and everybody's got in their mind what should happen at that site. He said the first step is to find real, feasible options of what can happen at that site before a decision is made of what the best option is, He looks forward to seeing what comes out of that. Ms. Lewis said that she hopes the board can see their love as a task force and how they want something significant and dynamic and something that will draw people to the area. Mr. Laible said it does show through. Mr. Orosz said he appreciates the grassroots effort to keep that site productive. He said his kids used that library and enjoyed the summer programs. He asked the group if they had approached any contractor or designer who would enter into a public -private partnership. He asked if they are putting it out there that they are looking for proposals for this. Ms. Lewis said that their function was to put together a recommendation, so they weren't necessarily approaching anyone on their own. She said initially it was their recommendation of what they wanted to see happen in that area and give some suggestions and use cases of what's been successful elsewhere in a similar situation. She said part of that MITN process is getting it out there to get those suggestions. Mr. Gooch explained how they obtained the RFQ. Ms. Fleming said that the Task Force should be receiving the May 20, 2026 13 link to the RFQ and that if anyone is interested, they should reach out to them. Mr. Orosz said he is concerned with landing a successful public - private partnership and gave an auto analogy. He went on to say one of the concerns he had in looking at the RFQ was it might be everything to everyone with passion but no real direction. Mr. Laible said he was enjoying the conversation but wanted to formally end the meeting. Mr. Mies spoke about some of his concerns. He said that the lawns along the corridor are growing tremendously and the cutting is happening every other week and then there is no place for the clippings, and he sees the mowers shooting the grass into the street or into the landscaping. Mr. Mies is concerned that with the clippings in the street, a motorcycle or bike may slip, which presents a safety issue. He asked how to work with ordinance to make sure the business owners aren't taking shortcuts and blowing the clippings into the bushes and in the street. He said he and his wife were trying to beautify and noticed a lot of grass clippings in the landscaping. He also mentioned that he has noticed that the dandelion problem is almost gone. He is very pleased with the work from D & B to eradicate weeds, the fertilization, and the irrigation to allow the grass to grow well. Mr. Veselenak said it was great to attend the groundbreaking for Shelden Park. He wanted to know the timetable for when that will start. He said he has been asked by a handful of people. The mayor said the work has started. She said the DTE was a bit of a hold up because they were not able to get the electricity turned off as quickly as they originally indicated. She said June is a great starting point for things to really begin over there. Mr. Laible said it is a great project for the Authority to be part of and a great benefit to the community. The mayor said she will be sitting down with Benjamin and will ask Mr. Laible to join her to redefine the financial reports and what they should look like for the group. She said she noticed that it was brought up that once there is an approved budget and contracts come along for approval, the board can have some idea of whether or not it falls within the budget. She said that it is a process that is engaged with city council, but that process has not been adopted with PRDA. It is its own entity, but she feels that everything that comes before the board would have already gone through the Finance department and would come up with a letter that says it has been reviewed by them and it fits withing the budget. She said that way it is known that it was reviewed by the Finance Department already and the board can be assured that the budgeted numbers and the contracted numbers have been reviewed by procurement and that they are in line with a lot of the other contracts that the city has taken part in. The board would have some reassurance that the review happened. Mr. Laible thanked the mayor for that information and appreciated the efforts. Mr. Veselenak suggested if the board wants to be more involved maybe create a document to inform them when items would be due and when they would need to be approved by. He said that way the board would know when a meeting would be required. Mr. Taormina said that he is already working on that. Mr. Laible said that as there are more things happening, it is nice to have simple reminder. May 20, 2026 14 12. AJOURNNMENT On a motion duly made, seconded, and unanimously adopted, the 266th Regular Meeting held by the Plymouth Road Development Authority on May 20, 2026, was adjourned at 4:38 p.m. Patrick Mies, Secretary