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HomeMy WebLinkAboutPARKS & REC 2017-10-04 REGULAR M I N U T E S th 769 REGULAR MEETING PARKS AND RECREATION COMMISSION CITY OF LIVONIA On October 4, 2017 the above meeting of the Parks and Recreation Commission of the City of Livonia was held in the Jack E. Kirksey Recreation Center conference room, 15100 Hubbard, Livonia, Michigan. Mark Johnson, Chairperson of the Commission, called the meeting to order at 7:00 p.m. Members present: Paul Condon, Cathy Kevra, Kevin Summers, Roger Walklin and Mark Johnson Members absent: None Also present: Ted Davis, Superintendent Michelle Koppin, Asst. Superintendent Tom Murphy, Facility Manager Beth Burr, Tin Cup Jerry Tiernan, LJAL Janet Seewald Shannon Seewald Upon a motion made by Mr. Summers seconded by Mrs. Kevra, it was th #3596-17 RESOLVED, that the Commission waive the reading of the minutes of the 768 Regular Meeting of the Commission held on September 6, 2017 and that the minutes be approved as submitted. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers, Walklin and Johnson NAYES: None The Chairperson declared the resolution adopted Upon a motion made by Mr. Condon seconded by Mr. Walklin, it was #3597-17 RESOLVED, that the Commission move New Business 1 & 2 and Old Business 2 to the front of the agenda. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers, Walklin and Johnson NAYES: None The Chairperson declared the resolution adopted Memorial Resolution for Paul C. Seewald – Mr. Johnson introduced Mrs. Janet Seewald and her daughter Shannon Seewald. He said unfortunately a short time ago we lost a very good friend, and a real partner to Parks and Recreation. Paul was a long time representative from the LJAL and president for many years. We had an extraordinarily good working relationship with LJAL as evidenced by the representative here tonight and this was a shock to all of us. Mr. Johnson explained how he got to know Paul’s wife through Paul and she has become Mr. Johnson’s sole court reporter for about 8 years and she does an outstanding job. He said in honor of Paul we have a resolution that we would like to pass and Mr. Johnson read the resolution aloud. Commission Meeting 2 October 4, 2017 Upon a motion made by Mr. Walklin seconded by Mr. Summers, #3598-17 WHEREAS, the Parks and Recreation Commission and the City of Livonia lost a valued contributor and leader on August 18, 2017, with the passing of Paul Seewald; and WHEREAS, Paul C. Seewald was a tireless advocate for youth sports in Livonia; and WHEREAS, Paul C. Seewald served more than 15 years as the President of the Livonia Junior Athletic League; and WHEREAS, his leadership allowed thousands of children to enjoy youth sports; and WHEREAS, his commitment to youth athletics and recreation will live on for generations; and WHEREAS, Paul C. Seewald's sense of humor, kindness, energy and passion enriched those fortunate enough to know and work with him; NOW, THEREFORE, BE IT RESOLVED, that the Parks and Recreation Commission of the City of Livonia recognizes Paul C. Seewald's achievements and his contributions to the world of youth sports and specifically to Parks and Recreation, the City of Livonia and its residents and extends its sincerest condolences to his friends and family for their loss. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers, Walklin and Johnson NAYES: None The Chairperson declared the resolution adopted Mr. Johnson presented the framed resolution to Mrs. Seewald and Shannon Seewald. Janet Seewald and Shannon Seewald left the meeting at 7:05 p.m. Representative from LJAL Re: Sponsorship for 2017/2018 Basketball season and 2018 Baseball/Softball season – Mr. Tiernan said we are going strong with basketball, football, baseball, cheer and softball. He said they are looking at lacrosse and explained that program. He said they are getting some beautifications at Bentley and the City helped out with that. He said they are trying to implement the vision that Paul Seewald had. Mr. Johnson asked how the overall program numbers are. Mr. Tiernan said they are remaining steady. He said a big issue now is there are a lot of for profit baseball centers now they are competing with. He said a lot of kids leave for a year then come back because of the travel. Mrs. Kevra asked what is the age group? Mr. Tiernan said 8U to 14U and once they get older we have a collegiate area but it is all house. He explained the different levels of basketball and said a lot of football teams they play are having trouble getting players. Mr. Johnson asked if that was because of population numbers? Mr. Tiernan said the concussion issue can’t be ignored. He said their league has adopted USA Heads Up Football and all coaches are required to be certified under that program. Mr. Johnson asked if the Department has any issues? Mr. Davis said everything is the same except for basketball we have reduced gym hours and extended out the period of time they can utilize the gym. Mr. Johnson asked about the Department logo. Mr. Davis said baseball started having the logo on their uniforms last year and basketball will start this year, but we don’t sponsor football so they don’t have it. Mr. Summers said he hopes lacrosse works out. Mrs. Koppin asked if it will be co-ed. Mr. Tiernan said right now there are only Commission Meeting 3 October 4, 2017 boys but girls are welcome. Mr. Johnson asked if someone will take Paul’s position? Mr. Tiernan said we need to find the right fit. Upon a motion made by Mr. Summers seconded by Mrs. Kevra, it was #3599-17 RESOLVED, that the Commission approve sponsorship for the Livonia Junior Athletic League 2017-2018 basketball season as follows: 1. Sponsorship will be divided among all approved groups and based upon the number of Livonia residents each group registers as a percentage of the whole of all residents registered for that sport. 2. Basketball: a. We will provide up to 625 hours of total gym time through May and any additional time may be purchased if available. b. We will reimburse for some officials costs; we cap total spending at $11,000.00. c. An original invoice with your tax I.D. number must be submitted to the Department of Parks and Recreation, 15100 Hubbard, Livonia 48154 for reimbursement after your season of play has ended and no later than September 1. d. All gym time is based upon availability and any additional time, if available, can be reserved on a fee basis. 3. Youth group presidents are responsible for compliance with conditions of sponsorship. As a condition of sponsorship, the Youth Organization shall: 1. Request for sponsorship to the Parks and Recreation Commission 90 days prior to the season. 2. Have the Department of Parks and Recreation approve all flyers 90 days prior to the start of the season. 3. Provide a copy of an appropriate insurance certificate. 4. Provide a copy of bylaws every year, if there are changes, and assurance that the league will enforce them. 5. Update officers contact list every year. 6. Submit a copy of league rules and assurance that league will enforce them. 7. Submit a copy of an annual report to State of Michigan yearly. 8. Submit tax I.D. number and completed W-9 form filled out and submitted to our Department. 9. Submit rosters of all teams with addresses and phone numbers. 10. Abides by Livonia Parks and Recreation Community Partner Standards. 11. Include Parks and Recreation logo on uniforms A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers, Walklin and Johnson NAYES: None The Chairperson declared the resolution adopted Upon a motion made by Mr. Summers seconded by Mrs. Kevra, it was #3600-17 RESOLVED, that the Commission approve sponsorship for Livonia Junior Athletic League 2018 baseball/softball season as follows: 1. Sponsorship will be divided among all approved groups and based upon the number of Livonia residents each group registers as a percentage of the whole of all residents registered for that sport. 2. Baseball & Softball: Commission Meeting 4 October 4, 2017 a. We will offer up to 1200 hours of field time for up to four-weeks of pre-season practice and 1400 hours of field time for 6-7 weeks of season games. b. We will reimburse for some officials and equipment costs; we cap total spending at $13,000.00. c. An original invoice with your tax I.D. number must be submitted to the Department of Parks and Recreation, 15100 Hubbard, Livonia 48154 for reimbursement by September 1. d. All fields are based upon availability and any additional time, if available, can be reserved on a fee basis. 3. Youth group presidents are responsible for compliance with conditions of sponsorship. As a condition of sponsorship, the Youth Organization shall: 1. Request for sponsorship to the Parks and Recreation Commission 90 days prior to the season. 2. Have the Department of Parks and Recreation approve all flyers 90 days prior to the start of the season. 3. Provide a copy of an appropriate insurance certificate. 4. Provide a copy of bylaws every year, if there are changes, and assurance that the league will enforce them. 5. Update officers contact list every year. 6. Submit a copy of league rules and assurance that league will enforce them. 7. Submit a copy of an annual report to State of Michigan yearly. 8. Submit tax I.D. number and completed W-9 form filled out and submitted to our Department. 9. Submit rosters of all teams with addresses and phone numbers. 10. Abides by Livonia Parks and Recreation Community Partner Standards. 11. Include Parks and Recreation logo on uniforms A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers, Walklin and Johnson NAYES: None The Chairperson declared the resolution adopted th Mr. Tiernan said this is LJAL’s 60 year and all the teams did something special. Mr. Tiernan left at 7:17 p.m. Proposed patio enclosure at Tin Cup – Mr. Davis said he got some information from Engineering because the Commission wanted to know the cost and the best place we could put a covered patio and that would be where the uncovered patio currently is located. There was a discussion of the size of the existing patio and the cost to make it bigger and to cover it. Mr. Johnson said it seems there is more that we don’t know in terms of what would need to be done to enclose the patio. Mr. Davis said the question tonight is do we want this renovation? He said that what Engineering has provided is an estimate only. Mr. Condon said he remembers that the pro shop wanted to have a view of #9 and this looks like it would obstruct that view. Mr. Davis said Tom and his people don’t really want that. There was a discussion of what view would be obstructed. Mr. Condon asked if it was considered to go back to the original architect to see how things were done. Mr. Davis said we have all the as-builts. Mr. Johnson asked if there is a possibility of putting a patio somewhere else. Mr. Davis said that is the only place that makes any sense. There was a discussion of how much the uncovered patio is currently used. Mr. Johnson said we don’t even have the final say, we would just be approving in concept. Mr. Davis said Ms. Burr has applied for a charitable gaming license. Mr. Johnson asked if she still wants to enclose the patio if the license is denied. Mr. Summers asked what concerns Tom had. Mr. Davis said Tom is fine with everything except covering the patio. Mr. Commission Meeting 5 October 4, 2017 Walklin asked Mr. Davis’s opinion on covering the patio. Mr. Davis said he is concerned that in 5- 10 years we’ll wish we had a covered patio. Mr. Walklin asked why can’t it be just as you say but include the covered patio. Mr. Davis said we would be putting too much on Beth and it would be cost prohibitive. Mr. Walklin said he doesn’t mind enclosing the patio but where will the money come from to cover the other patio in 5 years? Upon a motion made by Mr. Walklin seconded by Mr. Summers, it was #3601-17 RESOLVED, that the Commission approves the patio enclosure at Whispering Willows Golf Course in concept. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers, Walklin and Johnson NAYES: None The Chairperson declared the resolution adopted Ms. Burr left the meeting at 7:45 p.m. Reports from Staff – Mr. Johnson asked if the lights are done at Ford Field? Mr. Davis said yes, they are really nice and make a big difference. Mr. Condon said there is a new massage therapist and asked if we are going through a lot of them. Mr. Davis said we had DJ for a while but it is just a part time job. Mr. Condon asked how busy they are. Mr. Davis said it is a nice amenity to have here. Mr. Condon asked if it costs us anything? Mr. Davis said no. Mr. Summers asked about Phase 2 of the dog park project. Mr. Davis said we are waiting on insurance and it is the fencing, electronic gate and features. He said the ribbon cutting might be the st 1 week of November. Mr. Johnson said the marquee looks better. Mr. Davis said it works on both sides. Mr. Davis said we are getting grants in the amounts of $300,000 for Rotary and $70,000 for Botsford. He thanked Laura Cox. Communications Green Fee Report – Mr. Davis said a great month of September. Mr. Johnson said he is glad to see the driving range continues to impress. rd 3 Quarter Budget Reports – Mr. Johnson said everything looks fine. Mr. Davis said we are doing better than last year and last year was a good year. Mr. Walklin said he looked at the numbers and the different categories on the 409 report like revenue/expenses, outlays to the general fund and to the golf course. Mr. Davis said there is no money in the transfers to general fund but he was curious about the water/sewer fund and what is that. He said he knows there was a sewer project through Willows and Fox a number of years ago. Mr. Walklin said when they put in the subdivision. Mr. Walklin said he thought it was interesting that there are those accounts. 409 Report – There was a discussion about some of the figures on the report. LCRC Package Totals –September 2017 – Mr. Davis said summer memberships came off the books and there are 450 less than last year at this time. Commission Meeting 6 October 4, 2017 LCRC Code of Conduct – September 2017 – Mr. Davis explained one incident. He said he feels we have gotten things under better control in the last few years. LCRC Comment Card Report – September 2017 – Mr. Johnson asked if we turn the old exercise equipment in? Mr. Davis said we sell it. Mr. Johnson suggested asking the Fire Department if they want it. Mr. Davis said he will next year. Membership Changes – Mr. Davis said this outlines the upcoming changes. He said we are sending letters to all members and it will be in the Winter L that these changes will take affect December 1, 2017. Mrs. Koppin said it was mentioned in 3 places in the Fall L magazine also. Old Business Letters to expired memberships – Mr. Davis said 76 passes were sent and we got 3 renewals. Mr. Johnson said the program is working. New Business Letter submitted by Ted Davis Re: 2018 Commission meeting dates – Mr. Johnson asked the Commissioners if there were any problems with these dates? There were none. Upon a motion made by Mrs. Kevra seconded by Mr. Summers, it was #3602-17 RESOLVED, that the Commission approves the 2018 Meeting Date schedule as presented. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers, Walklin and Johnson NAYES: None The Chairperson declared the resolution adopted Mr. Johnson congratulated Mrs. Kevra and Mr. Walklin on their reappointments to the Commission. He said the appointment is for three years. The Chairperson called the meeting adjourned at 8:10 p.m. MARK JOHNSON, CHAIRPERSON PARKS AND RECREATION COMMISSION NEXT MEETING: WEDNESDAY, NOVEMBER 1, 2017 AT 7:00 P.M.