HomeMy WebLinkAboutPRDA MINUTES 2017-08-03 MINUTES OF THE 247th REGULAR MEETING OF THE PLYMOUTH ROAD
DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA
The 246th Regular Meeting of the Plymouth Road Development Authority of the
City of Livonia, Michigan, was called to order at 3:05 p.m., Thursday, August 3,
2017, in the 4th floor conference room of City Hall.
Members Present: Ruth Ann Brown
John Hiltz
Betsy McCue
Greg Meyer
Lowell Peterson
Dennis Wright, Mayor
Members Absent: Omar Faris, Chair
Jeremy Curtis, Vice Chair
Others Present: Mark Taormina, Economic Development & Planning Director
Michael Slater, Finance Director
Todd Zilincik, City Engineer
Barbara Gamber, Economic Development Coordinator
Robert Auth, Resident
Margie Watson, Secretary
1. Roll was called. A quorum was present.
2. Adoption of the Minutes.
On a motion made by Meyer, seconded by Peterson, and unanimously
adopted, it was
#2017-04 RESOLVED, that the Plymouth Road Development Authority
does hereby approve the Minutes of the 246th Regular Meeting
held on April 20, 2017.
Mr. Hiltz, Acting Chairperson, declared the motion is carried and the
foregoing resolution adopted.
3. Financial Reports. The Financial Statements of the Authority's Special
Revenue Fund for the months ending March through June, 2017, were
presented by Michael Slater, Finance Director. The June Balance Sheet
reflects Total Assets in the amount of $254,121.91, Total Liabilities in the
amount of $586,305.78 and a Total Fund Balance in the amount of
($332,183.87).
On a motion made by McCue, seconded by Meyer, and unanimously
adopted, it was
August 3, 2017
2
#2017-05 RESOLVED, that the Plymouth Road Development Authority
does hereby accept and approve the Financial Statements of
the Authority's Special Revenue Fund for the months ending
March, 2017 through June, 2017.
Mr. Hiltz, Acting Chairperson, declared the motion is carried and the
foregoing resolution adopted.
4. Status of Plymouth Road Street Light Replacement. Todd Zilincik, City
Engineer, stated that the light poles from Farmington to Inkster will be
replaced. The City is working with DTE to resolve issues with light poles.
DTE installed two pilot poles. The one on the south side of Plymouth, west
of Hubbard, is a DTE stock pole and has a square box bottom which will no
longer have a clam shell base. It is not as decorative as the original pole,
but will have the teardrop luminere at the top. The second pole was installed
on the north side of Plymouth near Leon's Flooring with an autobahn LED
light. By using DTE replacement poles, the City will not have the
responsibility of replacing them if damaged or maintaining them. DTE's
Community Lighting Engineering Standards Group initially inspected all 457
posts with the following results: 52 posts were designed as rush condemned
and were removed as of August 19; 278 posts were condemned and need
to be replaced as soon as possible; 127 posts passed inspection and will be
re-inspected in 2019. DTE is now saying all the poles are bad and all new
luminaries are needed, except for 105 existing teardrop fixtures that can be
reused with slipfitter attachments. Todd added that DTE wants to replace all
the poles for liability reasons, but they have missed this year's construction
season. Mr. Hiltz inquired as to what leverage does the City have with DTE
since they initially told us one thing about the pole replacements and now
there is a big difference in their request. Mr. Slater replied that DTE does
own the current poles but the PRDA pays for damaged replacement poles.
The Staff is very frustrated with this situation and it is has been a long time
trying to get information and pricing from DTE. Robert Auth reported that
some of the residents of Rosedale Gardens like the sample pole near
Hubbard, but they do not like the pole installed at Leon's Flooring with the
autobahn LED. He also reported that the light pole by Belle Tire is badly
rusted and has no clam shell base, and it should be taken down for safety
reasons. Another meeting with DTE is needed to resolve these issues.
5. Reconstruction of plazas at Merriman and Middlebelt Roads. Todd
Zilincik discussed the Merrriman Road plazas. MDOT, at their cost, recently
replaced the brick paver plazas with exposed aggregate with "quarry red"
dye, eight inches thick. Installation of new compliant ADA ramps and
pedestrian signals necessitated paver removal and to meet grade
requirements. A lot of the pavers had asphalt mastic on the bottom. To try to
salvage the pavers, the asphalt mastic on the bottom of the pavers had to
be removed, but it resulted in many of the pavers breaking and therefore
were unusable. Therefore, the decision to use exposed aggregate was
made for longevity purposes and for easy accessibility for maintenance
August 3, 2017
3
crews to repair pedestrian signals as needed. A bill in the amount of $2,000
is anticipated from Century Cement to provide a circular concrete curb
around the existing mast arm to provide a planter area at the northwest
corner. The existing one was placed on the existing brick pavers and had no
footing, plus half of it was removed to install the push button pedestrian
signal.
At the Middlebelt plazas, repairs are needed as there is severe damage to
the pavers, and many have been removed for Consumers Energy's new
high pressure 10-inch gas line installation. Some of the saved pavers from
the Merriman Road plazas that were not damaged will be used for these
repairs. An effort is being made to keep the same aesthetic look as the
original paver plazas. Stamped concrete with a herringbone pattern, in an
effort to closely match the existing paver color, will be used to supplement
the pavers on the north end of the northeast plaza. Consumers Energy is
asking for a letter from the PRDA approving the repair using these
materials. Mr. Hiltz agreed to the use of stamped concrete but wants a
balanced look so it looks like the design was planned. Mark advised that the
design services of a landscape architect was used to assist in the design.
Greg Meyer recused himself from the following resolution as he is also
representing Consumers Energy on this matter.
On a motion made by Brown, seconded by McCue, and adopted, it was
#2017-06 RESOLVED, that the Plymouth Road Development Authority
does hereby approve of the repairs to the northeast Middlebelt
plaza to include salvaged pavers, supplemented by eight-inch
thick stamped concrete to provide a herringbone pattern dyed to
match (as close as possible) to the color of the existing pavers,
to be located on the north and east sides within the plaza as far
away from the roadway as possible; FURTHER, approval is
provided to allow this to be a pilot test area only and is not
approved for any future plaza reconstruction without the
approval of the PRDA; FURTHER, City Administration is
requested to submit a letter to Greg Meyers, Community
Manager, Consumers Energy, 11801 Farmington Road, Livonia,
Michigan 48150, authorizing the Middlebelt plaza repairs, as
described above, on behalf of the PRDA.
A roll call vote on the foregoing resolution resulted in the following:
AYES: Brown, McCue, Peterson, Hiltz
NAYS: None
ABSENT: Curtis, Faris
ABSTAIN: Meyer
Mr. Hiltz, Acting Chairperson, declared the motion is carried and the
foregoing resolution adopted.
August 3, 2017
4
On a motion made by McCue, seconded by Peterson, and unanimously
adopted, it was
RESOLVED, that the Plymouth Road Development Authority
y p
does hereby accept the repair work performed by MDOT, at
their sole expense, which included exposed dyed aggregate at
the four plazas located at Merriman and Plymouth Road, with
future sealing and maintenance work to be the responsibility of
the City.
Mr. Hiltz, Acting Chairperson, declared the motion is carried and the
foregoing resolution adopted.
6. Irrigation Repairs by TechSeven. Mr. Zilicnik reported that TechSeven
has 80 percent of the irrigation repairs completed at a cost of $32,000.
Because the City installed the irrigation system, it is responsible for ongoing
repairs. Rowe and MDOT have kept track of repairs. Mr. Hiltz inquired if the
repairs seem fair and reasonable, and Todd said yes. Mark also advised
that Doug Moore, DPW, does keep track of TechSeven's services. It was
suggested that a representative of TechSeven be invited to a future PRDA
meeting for a status report and explanation of how they maintain the
system.
7. Around the Table
Greg Meyer said that Consumers Energy has received great cooperation
with the City on the pipeline replacement project; Todd was a great help
when Consumers had to rebuilt a sewer that was damaged when digging to
replace the gas pipeline. The sewer was not identified on any prints, and it
cost Consumers over $17,000 for the repair.
Betsy McCue is very unhappy with the appearance of the corridor; planters
and plants look very tired.
Lowell Peterson commented that the construction repairs are going good
with a minimum of problems.
John Hiltz stated that the City has done a good job in keeping construction
information flowing to the businesses along Plymouth Road.
8. Adjournment: On a motion duly made, seconded and unanimously
adopted, the 247th Regular Meeting held by the Plymouth Road
Development Authority on August 3, 2017, was adjourned at 4:20 p.m.
Margie Watson, Secretary