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HomeMy WebLinkAboutPARKS & REC 2016-12-07 REGULAR M I N U T E S th 759 REGULAR MEETING PARKS AND RECREATION COMMISSION CITY OF LIVONIA On December 7, 2016 the above meeting of the Parks and Recreation Commission of the City of Livonia was held in the Livonia Community Recreation Center conference room, 15100 Hubbard, Livonia, Michigan. Mark Johnson, Chairperson of the Commission, called the meeting to order at 7:00 p.m. Members present: Cathy Kevra, Kevin Summers, and, Mark Johnson Members absent: Paul Condon and Roger Walklin Also present: Ted Davis, Superintendent Tom Murphy, Facility Manager Michelle Koppin, Asst. Superintendent Mr. Johnson said we are unable to approve the minutes as there is not a quorum. Reports from Staff – Mr. Johnson asked about the latchkey program. Mr. Davis said he had preliminary discussions with LPS and St. Mary’s regarding offering additional latchkey school type programming. He said we are looking at getting either Western Wayne County or Community Block Grant Development money to run a program for low income areas. He said he has reached out to Clarenceville but they haven’t been receptive. Mr. Davis said he talked with Community Resources regarding bussing. Mr. Summers said he likes the idea as there is a huge demand. Mr. Johnson asked about the interviews for aquatic coordinator. Mr. Davis explained the number of candidates and the process. He said we have two interviews scheduled and we have a few options if we do not pick one of them. He said bringing someone in at the end of April would be very rough for the person. Mr. Johnson advised don’t hire just to hire. Mr. Davis said we will be asking to move the February meeting back a week due to the Mparks conference. He said we are working with St. Mary’s very well and the dog park was approved by Council. Mr. Johnson said he thought if the dog park was put up front there would be very little cost. Mr. Davis explained the costs of sewer and water and said by putting it in the back of the park we would save about $60,000. Mr. Davis said there are no residents within the 300 foot radius, so technically there is no one to notify. There was a discussion of neighbors complaining, adjusting landscaping and ways to reduce noise. Communications Green fee report – November – Mr. Johnson said it was a decent November. Mr. Davis said all three courses are officially closed. 409 Report – Mr. Davis said we got the equipment lease bids and all three were below expectations. He said $96,000 per year was the best and explained what that included. LCRC Package Totals – November 2016 – Mr. Johnson said it is getting to be a concern. Mr. Davis said we have increased marketing efforts and the best marketing is word of mouth. Mr. Johnson asked if anything is sent to the customer when they don’t renew their annual membership. Mr. Davis said no but we send a renewal reminder before their expiration date. Mrs. Koppin suggested adding something to the reminder letter. Mr. Johnson said we should add something that would help us track reasons why people might be going to other facilities. Mr. Murphy said in 2006-2007 we made phone calls and 95% of the reason was that they weren’t using it. Mr. Commission Meeting 2 December 4, 2016 Johnson said if that is the case then why are other places surviving. Mr. Murphy said it might be good to start calling again since these places have opened up. Mr. Davis said 15,000 is not realistic and we use 12,000 members as the budget number. There was a discussion of other facilities, less children in Livonia, seniors staying in their homes longer and possibly having less birthday parties at the center. LCRC Code of Conduct November 2016 – Mr. Johnson questioned the length of time for one offense. Mr. Davis said he would ask Jason. Mr. Johnson asked Mr. Davis to email the Commission with the answer. Mrs. Kevra asked about an incident. Mr. Murphy said he would get the details. LCRC Comment Card Report – November 2016 – Mrs. Kevra asked what a lunk alarm is. Mr. Murphy explained. Mrs. Kevra asked if Scott put in an additional maintenance check because it seemed like there were a lot of machines down for a while. Mrs. Koppin said we increase the frequency of maintenance in the winter. She said we will be purchasing new machines soon, so there is a point on some machines where we can’t keep repairing them as they’ll be replaced. Letter to Council Re: Clothing bid for Department of Parks and Recreation – Mr. Johnson asked if these were for kid’s programs. Mr. Davis said for all programs and staff. Request from part time staff for After the Holidays Wind Down Celebration – Mr. Murphy said the part time staff want to have a celebration to bring staff together after hours on a Sunday. Old Business Letters to expired members – Mr. Davis said the first letter went out to 168 with 8 being returned undeliverable and 21 passes redeemed out of 336 passes sent out. He said zero memberships resulted. Mr. Davis said we just sent out 150 more. He said the passes are only good for one month. Mr. Murphy said we were hoping to encourage them into action and these were for people who expired in February. There was a discussion of sending the letters sooner after the memberships expire. Review of CR#3518-16 Re: Idyl Wyld Golf Course Hole #10 Proposal – Mr. Johnson said it looks like this involves a few more holes. Mr. Davis explained all of the additional projects that Tom and his staff would like to do. Master Park Plan Approval – Mrs. Koppin asked if there were any suggestions. Mr. Johnson said Paul said to add Turkey Trot. Upon a motion made by Mr. Summers seconded by Mr. Condon, it was #3545-16 RESOLVED, that the Commission approves the 2017-2022 Livonia Parks and Recreation Master Park Plan as presented. A roll call vote was taken on the foregoing resolution with the following results: AYES: Kevra, Summers and Johnson ABSENT: Condon and Walklin The Chairperson declared the resolution adopted New Business Letter from Edward Davis Re: Livonia Athletic Hall of Fame – Mr. Davis said this was brought up in a Council committee and explained what prompted it. Mr. Summers said he likes the idea. Mr. Commission Meeting 3 December 4, 2016 Davis said we need to find a sponsor and it needs to be self-sufficient. He explained there would be plaques put on the wall in the gym and there would be five inductees per year at the most. He said this will need Council approval. Upon a motion made by Mr. Summers seconded by Mr. Condon, it was #3546-16 RESOLVED, that the Commission approves the concept of a Livonia Athletic Hall of Fame. A roll call vote was taken on the foregoing resolution with the following results: AYES: Kevra, Summers and Johnson ABSENT: Condon and Walklin The Chairperson declared the resolution adopted The Chairperson called the meeting adjourned at 8:10 p.m. MARK JOHNSON, CHAIRPERSON PARKS AND RECREATION COMMISSION NEXT MEETING: WEDNESDAY, JANUARY 4, 2017 AT 7:00 P.M.