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HomeMy WebLinkAboutPARKS & REC 2016-11-02 REGULAR M I N U T E S th 758 REGULAR MEETING PARKS AND RECREATION COMMISSION CITY OF LIVONIA On November 2, 2016 the above meeting of the Parks and Recreation Commission of the City of Livonia was held in the Livonia Community Recreation Center conference room, 15100 Hubbard, Livonia, Michigan. Mark Johnson, Chairperson of the Commission, called the meeting to order at 7:00 p.m. Members present: Paul Condon, Kevin Summers, and, Mark Johnson Members absent: Cathy Kevra and Roger Walklin Also present: Ted Davis, Superintendent Tom Murphy, Facility Manager Michelle Koppin, Asst. Superintendent Phyllis Silvi, Resident Jill Caruso, LCSC Dean Kendall, LCSC Erick Giovanni, Resident Rebecca Sullivan, Tail Waggers Marianne McDonel, Tail Waggers Laura Zain, Tail Waggers Kathy Katt, Resident Doug Viatti, Resident Doug Schultz, Rowe, P.S.C. Matt Jones, LJAL Vincent Mini, Resident Betty Tunstall, Resident Upon a motion made by Mr. Summers seconded by Mr. Condon, it was th #3538-16 RESOLVED, that the Commission waive the reading of the minutes of the 757 Regular Meeting of the Commission held on October 5, 2016 and that the minutes be approved as submitted. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Johnson ABSENT: Kevra and Walklin The Chairperson declared the resolution adopted Upon a motion made by Mr. Condon seconded by Mr. Summers, it was #3539-16 RESOLVED, that the Commission Move New Business 1, Old Business 4 and New Business 4 to the front of the agenda. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Johnson ABSENT: Kevra and Walklin The Chairperson declared the resolution adopted Commission Meeting 2 November 2, 2016 Representative from LCSC Re: Vending at 2017 meets – Ms. Caruso introduced herself as the Meet Chair for LCSC and Mr. Kendall as President. She said they plan to host two meets in 2017 and are requesting permission to vend. She explained the vendors that would be present and said they do not prepare food at the meet so there would be no need for a Wayne County Health permit. Mr. Johnson asked if there were any issues last year. Mr. Davis said no and parking was better than usual as they used the Five Mile lot and the back door was open for them. Mr. Condon asked if there is anything else going on that weekend? Mrs. Koppin said just one or two small parties. Mr. Condon asked if there was an issue with meet attendees using the rec center and hadn’t they discussed having LCSC volunteers patrol. Mr. Davis said it was discussed to use volunteers in the parking lot to direct people where to park but they didn’t end up using any. Mr. Condon said to be cognizant of people using the facility. Ms. Caruso said there will be volunteers in safety vests that can remind people. Mrs. Koppin suggested a sign at the admissions table. Upon a motion made by Mr. Summers seconded by Mr. Condon, it was #3540-16 RESOLVED, that the Commission approve vending for the Livonia Community Swim Club for the February and December 2017 swim meets to be held at the Livonia Community Recreation Center and that they adhere to the following policies: 1. Groups or organizations should have a permit to use the facility, i.e., athletic field, picnic permit or pool and must comply with all provision of the permit relating to the facility. 2. Groups or organizations running event should provide the City with a Certificate of Insurance in the amount set forth in our standard policies naming the City of Livonia as additional insured. 3. Selling of merchandise should be limited to their audience, participants and attendees of their function and meet City ordinances. 4. Requesting group or organization must obtain vendor license from the City Clerk, and if preparing food on site, must obtain a permit from the Wayne County Health Department. Copies of which must be provided to the Department of Parks and Recreation. Selling of alcohol is prohibited without the consent of City Council. 5. The group or organization must provide a list of vendors/merchandise or items that will be sold at their event to the Department of Parks and Recreation prior to their event. All of the required documents must be submitted at least 14 days prior to the start of the event. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Johnson ABSENT: Kevra and Walklin The Chairperson declared the resolution adopted Ms. Caruso and Mr. Kendall left the meeting at 7:12 p.m. Dog Park – Mr. Davis explained an aerial view of the new proposed location along Seven Mile Road at soccer fields 9 & 10 at Bicentennial Park. He said he was directed to look at locations that did not abut residential areas, with easy access to water and sewer, not near a school site and with parking. He said we are giving up two soccer fields but are not concerned because the smaller field does not Commission Meeting 3 November 2, 2016 get used much and we will reconfigure the sprinkler boxes at the fields east of the rec center and make that 11v11 to replace the one we are losing at Bicentennial. He said we have the capability to reconfigure the back of Bicentennial for soccer and have Bien Park as an emergency soccer field location. He said we have no issue accommodating our current soccer organizations. Mr. Johnson asked about the dog park area. Mr. Davis explained about the size, trees and landscaping. A resident asked if the park would be for residents only and how do you get in. Mr. Davis said it would be just for residents and you would pay a yearly access fee of $30 per dog. He said the City has sufficient funding through the general fund for 2017 and have additional funding through the court program to supplement any shortages we might have at this point. Mr. Condon asked for an estimate of the annual maintenance cost. Mr. Davis said about $20,000 but there are still costs we need to work out. He said Tail Waggers would be operating the park with oversite from Parks and Recreation. He said they are currently doing vaccinations and City licenses so it makes sense they would become a one stop shop for the users. He said people would call Tail Waggers to join but we would advertise in our L Magazine and the front desk will have information and will direct people to Tail Waggers. He said we will provide support and be active partners. There was a discussion of the fencing in regards to size and color. A resident asked when would this happen and would all th dogs be vaccinated. Mr. Davis said this will go to the November 14 Council Study and if it gets Council approval we would look at a June opening and all dogs would be vaccinated. He explained about the three different areas within the park. A resident asked how the smell would be addressed. Mr. Davis explained this is a “police your own” park and there will be maintenance there. He said if it became an issue we would shut it down. A resident wondered why a park meant for kids would be shut down for dogs. He was concerned the fence would not look nice or inviting. Mr. Johnson said we are replacing the fields and they will still have a place to play. A resident asked if the back of Bicentennial Park had been looked at where the dog park would be hidden. Mr. Davis said the cost of moving the water and electricity would be too high. There was a discussion of the noise, the best interest of the residents and the safety of the dogs being too close to the road. Mr. Davis said we looked at every possible site and we have 1300 acres of parkland so we are simply allocating a few acres to something different. He said there are 22,000 dogs in the City and we think there is a need for this as residents are going outside our City to use other dog parks. Mr. Davis said we are asking Commission to approve the concept and recommend this to Council. Mr. th Johnson said Council always has final say. Mr. Davis said this will be on the November 14, 8:00 p.m. Council Study agenda. Upon a motion made by Mr. Condon seconded by Mr. Summers, it was #3541-16 RESOLVED, that the Commission recommends to Council the concept of putting a dog park at Bicentennial Park. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Johnson ABSENT: Kevra and Walklin The Chairperson declared the resolution adopted All of the residents in attendance left the meeting at 7:24 p.m. Letter from Michelle Koppin approved for submission by Edward Davis Re: Master Park Plan – Mr. Johnson asked about diamond #4 at Bicentennial. Mrs. Koppin explained there is no longer a diamond #4. Mr. Davis said we looked at diamond #1 as a potential dog park location but the problem is the high cost to run water which is about $100,000. Mr. Condon asked if there is something stating that you have to supply water or could people bring their own. Mr. Davis said most parks do provide water but there is nothing stating you have to. He said they looked at drilling a well but you would still need electricity. Mr. Schultz wanted to acknowledge Michelle and Ted for helping bring the inventory section up to date as it will be a really good tool to use. Mr. Johnson Commission Meeting 4 November 2, 2016 said it was really comprehensive. Mr. Schultz said we are making a recommendation to release this to the public for a 30 day period of review and then going through with adoptions so ultimately you’ll adopt this the first of 2017 to maximize the length and validity of your plan. Mr. Davis said we are asking that Commission approve to put this out for a 30 day review and then at the December meeting approve the plan and then it would go to Council. Mr. Johnson said we had that available here last time. Mr. Davis said we will have it here, at the Clerk’s office, the library and on-line. Mr. Johnson said he didn’t have any issues with it. Mr. Schultz explained the content of the Master Plan. Mrs. Koppin said if the Commission has any concerns with the Plan we can address them before the December meeting. Upon a motion made by Mr. Condon seconded by Mr. Summers, it was #3542-16 RESOLVED, that the Commission approves a 30 day viewing of the Master Plan by the public. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Johnson ABSENT: Kevra and Walklin The Chairperson declared the resolution adopted Mr. Schultz left the meeting at 7:40 p.m. Reports from Staff – Mr. Condon asked about the laundry equipment pricing and asked if it is feasible. Mr. Murphy said we haven’t put it out for bid yet but there will be some cost savings. Mr. Davis said space and storage is the biggest problem. Mr. Condon asked who is holding the after- hours rental on December 10. Mr. Murphy said it is a bar mitzvah and is not overnight. Mr. Davis said Amy did a nice job with the open house which was a Halloween theme. He said the Spring open house will also be themed as that brings families. Mr. Johnson said it had some success. Communications Green fee report – October – Mr. Johnson said October was a decent month and we’re ahead of the 5 year average. He said the courses are in real good condition. 409 Report – There were no comments. LCRC Package Totals – October 2016 – Mr. Davis said it is clearly down from the start of the year. Mrs. Koppin said it is up in annual but down in EFT. Mr. Davis explained that EFT’s fluctuate a little but annuals change the most. LCRC Code of Conduct October 2016 – There was no report. LCRC Comment Card Report – October 2016 – Mr. Johnson questioned one comment. Mr. Murphy explained. Mr. Condon mentioned the comment regarding the fit hub cleanliness and said we used to see a lot of comments about this but thought we had solved the problem. Mr. Davis said we are having staffing issues, it is not a budget issue. Mr. Murphy said he believes that that particular person is just not seeing the staff cleaning since some cleaning hours have been changed to a different time of day. Mr. Condon said to keep an eye on it. Commission Meeting 5 November 2, 2016 Letter to Council Re: LPS agreement – Mr. Davis said this is on the consent agenda tonight. Letter from Mayor Wright Re: Re-appointment of Kevin Summers to the Commission – The Commissioners congratulated Mr. Summers on his re-appointment. Old Business Wolves and Hawks Soccer – Mr. Johnson said they have started games at Schoolcraft and they have a 25 year lease. He said this can be taken off Old Business. Letters to expired members – Mr. Davis said etrak reports are now accurate and the first batch of letters went out Monday and we’ll have an update next meeting. Review of CR#3518-16 Re: Idyl Wyld Golf Course Hole #10 Proposal – Mr. Davis said Tom prefers that Hole #10 be done in-house and then we move forward with a Master Plan. Mr. Johnson said who will do the design. Mr. Davis said that Tom thinks that between all of them it can be done. He explained that architects want to do too much to the whole course just for one hole. Mr. Summers said he is comfortable with that. Mr. Condon asked if the last resolution needs to be rescinded. Mr. Johnson said no, this is just an allocation of funds. New Business Letter submitted by Edward Davis Re: Community Partner Standards – Mr. Davis said we’ve been toying with developing standards in dealing with our partnerships and what we expect. He explained different groups were doing different things and we wanted to come up with one all-inclusive standard. He said we’re financing and supporting the groups and we would like to see something back. Mr. Condon wondered about making them provide their budgets. Mr. Davis said we are only asking for compliance of the majority of applicable standards and not everything applies to every organization. Upon a motion made by Mr. Summers seconded by Mr. Condon, it was #3543-16 RESOLVED, that the Commission approves the Community Partner Standards as presented. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Johnson ABSENT: Kevra and Walklin The Chairperson declared the resolution adopted Letter submitted by Edward Davis Re: Request to approve 409 expenditures for 2017 FY – Mr. Davis said this is encapsulating our 409 expenditures for the year and Commission wanted to see how we were spending 409 and to have expenditures approved prior to going out for them. He said a lot of times there is a time crunch so we thought this was a good solution to that so you could see and review what we’re planning. Although, if plans change we would come before Commission. Mr. Johnson asked about the patio replacement at Fox Creek and the brick pavers. Mr. Davis explained. Mr. Condon asked if we are sharing the cost with George Murphy’s. Mr. Davis said no as it is outside. He explained about a possible pavilion being built at Fox Creek that George Murphy’s would split the cost with the City. Mr. Condon asked what the annual income to 409 is. Mr. Davis said $150,000 and explained the equipment lease. Upon a motion made by Mr. Summers seconded by Mr. Condon, it was #3544-16 RESOLVED, that the Commission approve the 2017 409 expenditures as presented. Commission Meeting 6 November 2, 2016 A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Johnson ABSENT: Kevra and Walklin The Chairperson declared the resolution adopted Mr. Jones introduced himself as the LJAL Baseball/Softball director. He informed the Commission of the upcoming tournaments to be held at Rotary and Bicentennial Parks in 2017. There was a discussion about possibly opening the restrooms earlier in the year and leaving them open later in the year. The Chairperson called the meeting adjourned at 8:15 p.m. MARK JOHNSON, CHAIRPERSON PARKS AND RECREATION COMMISSION NEXT MEETING: WEDNESDAY, DECEMBER 7, 2016 AT 7:00 P.M.