HomeMy WebLinkAboutPRDA MINUTES 2010-12-09 4%
MINUTES OF THE 223rd REGULAR MEETING OF THE PLYMOUTH ROAD
(iiee DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA
The 223rd Regular Meeting of the Plymouth Road Development Authority of the
City of Livonia, Michigan, was called to order at 3:00 p.m., Thursday, December
9, 2010, in the 4th floor conference room of City Hall.
Members Present: Wayne Glass, Chairman
Betsy McCue, Vice Chairman
Jack Kirksey, Mayor
Scott Grace
John Hiltz
Toni Mette
Greg Meyer
Lowell Peterson
Dan West
Absent: Jeff Staebler
Others Present: Dave Varga, Director of Administrative Services
Mark Taormina, Economic Development & Planning Director
Michael Slater, Finance Director
(Itof Doug Moore, Supervisor of Forestry and Parks, DPS
Bob Richardson, Armada Real Estate Services
Robert Semaan, Discovery Auto Sales
Robert Auth, Resident
Margie Watson, Secretary
1. Roll was called. A quorum was present.
2. Adoption of the 222nd Regular Meeting Minutes.
On a motion made by Kirksey, seconded by McCue, and unanimously
adopted, it was
#2010-25 RESOLVED, that the Minutes of the 222nd Regular Meeting
held by the Plymouth Road Development Authority on
November 18, 2010, are hereby approved.
Mr. Glass, Chairman, declared the motion is carried and the foregoing
resolution adopted.
3. Election of Officers. Lowell Peterson, on behalf of the Nomination
Committee, contacted all members and advised that there was unanimous
agreement for Wayne Glass to continue as Chairman and Betsy McCue to
continue as Vice Chairman of the PRDA through 2011.
December 9, 2010
2
(Pv On a motion made by Peterson, seconded by West, and unanimously
adopted, it was
#2010-26 RESOLVED, that the Plymouth Road Development Authority
does hereby elect Wayne Glass as the Chairman and Betsy
McCue as the Vice Chairman of the Authority for the term
January 1 through December 31, 2011.
Mr. Glass, Chairman, declared the motion is carried and the foregoing
resolution adopted.
4. Financial Reports.
The Financial Statements of the Authority's Special Revenue Fund for the
month ending October 31, 2010, were presented by Michael Slater, Finance
Director. The Balance Sheet reflects total assets in the amount of
$4,623,766.69, total liabilities in the amount of $2,878,509.00 and a total
fund balance of $1,745,257.69. Mr. Slater advised the financial statements
ending November 30, 2010, will be submitted to the Board early in 2011
after the audit has been completed.
On a motion made by Peterson, seconded by Grace, and unanimously
adopted, it was
tro
#2010-27 RESOLVED, that the Plymouth Road Development Authority
does hereby accept and approve the Financial Statements of
the Authority's Special Revenue Fund for the month ending
October 31, 2010.
Mr. Glass, Chairman, declared the motion is carried and the foregoing
resolution adopted.
5. Old Business.
(a) Meeting Schedule. The PRDA monthly meeting schedule for 2011
was approved with the understanding that if there were no items for an
upcoming agenda, the meeting would be cancelled through email
notification to Board Members on a month-to-month basis.
(b) Corridor Maintenance. The Mayor reported that he met with the 16th
District Court Judges McCann and Kavanagh and the Director of Probation,
and they have agreed to permit the use of probationers for maintenance
along Plymouth Road. This week they will begin at Inkster Road to clean up
the park. Mayor Kirksey said that Doug Moore, Supervisor of Forestry and
Parks, helped develop the maintenance requirement list that was distributed
kr, to the Board, and that Mr. Moore's leadership will be instrumental in
coordinating the various efforts to maintain the appearance of Plymouth
Road. A draft list of the work for which the probation department will be
December 9, 2010
3
responsible was distributed. The Mayor reminded the Board that a
volunteer was still needed to coordinate and schedule the probation
department crews.
Betsy McCue inquired if there was a schedule for Waste Management to
empty trash cans. The Mayor said that he will talk with Waste Management
to get a schedule. Ms. McCue also said that there is a need to establish
guidelines for removing trees, flowers and brick piers and fencing and that it
must be communicated to business owners. The Mayor suggested that a
letter be sent in January advising business owners of recent changes and
their responsibilities for maintaining the right-of-way in front of their
properties. The Mayor will provide a list of contacts and phone numbers of
individuals to be called when issues arise.
Regarding snow removal at the three plaza intersections, Mark Taormina
will identify the abutting property owners so they can be contacted and
asked to help with the plaza maintenance.
The Construction Committee will meet to draft language for the proposed
Special Assessment District regarding irrigation and lawn mowing. Greg
Meyer requested that appropriate City staff be included in that meeting.
The Mayor advised that he, Dave Vargo and Mark Taormina attended a
significant launch of a new multi-production line at Ford Motor Company,
and that Ford is continuing to make investments to their property in Livonia.
6. New Business - Presentation by Armada Real Estate Services. Mark
Taormina, Economic Development and Planning Director, presented a
proposal submitted by Mr. Bob Richardson, Associate Broker, Armada Real
Estate Services, on behalf of Robert Semaan, Discovery Auto Sales, to
operate a pre-owned auto sales center at 34800 Plymouth Road, located on
the north side of Plymouth Road just east of Wayne Road (formerly Aaron's
Lease Furniture building). The building immediately to the west is occupied
by a FedEx Office and to the east is the recently renovated Plymouth Place
Plaza. To sell cars at this location, the property would need to be rezoned
from C-1 (Local Business) to C-2 (General Business), and then a waiver of
use would need to be obtained for the dealership operation.
On a motion made by West, seconded by Mette, and unanimously adopted,
it was
#2010-28 RESOLVED, that the Plymouth Road Development Authority
does hereby support the rezoning and proposed conceptual
plans as presented by Armada Real Estate Services, on behalf
of Robert Semaan, Discovery Auto Sales, requesting to operate
a pre-owned auto sales center at 34800 Plymouth Road located
on the north side of Plymouth Road just east of Wayne Road,
subject to the review of the site details when presented for
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December 9, 2010
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kre approval, and subject to compliance with all City codes and
ordinances and the Plymouth Road Development streetscape
goals and objectives, as such may be modified by the action of
the Planning Commission and/or City Council and subject to
review of proposed landscape modifications to the site.
Mr. Glass, Chairman, declared the motion is carried and the foregoing
resolution adopted.
7. Construction Committee: Responding to an inquiry about the warranty
from Seaway Painting for the recent repainting of light poles, Mr. Taormina
said that he will verify the length of the warranty.
8. Public Relations Committee: Toni Mette advised that Jeff Staebler
worked with Dan Putman, the City's Information Technology Director, to
move the content of the PRDA website to the City's website.
9. Polling of Members.
Lowell Peterson advised that the renovations to the building at 28801
Plymouth Road, located on the south side of Plymouth Road between
Harrison Avenue and Middlebelt Road, are progressing and the owner has
five prospective tenants.
Adjournment: On a motion duly made, seconded and unanimously adopted,
the 223rd Regular Meeting held by the Plymouth Road Development Authority on
December 9, 2010, was adjourned at 4:10 p.m.
The next meeting of the Plymouth Road Development Authority will be held on
Thursday, January 20, 2011.
Margie Watson, Secretary
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s
Addendum to the Minutes of the 223rd Regular Meeting
of the Plymouth Road Development Authority
held on December 9, 2010
(ilme
PRDA Work Possibilities, and Timing of Work Page 1 of 2
Throughout the year— Litter removal
Mid — March through Early May—Spring Clean-up
This work consists of:
1.) Clean up of leaves that have blown into shrub / perennial beds.
2.) Turning over, and tilling of flowerbeds.
3.) Cutting down perennials that were left through the winter. Remove the old
leaf, and flower material.
4.) Rake grass to remove road debris, and salt that was plowed up onto turf
areas from the road.
5.) Lawn repairs —fill ruts with topsoil /grass seed, or replace turf that was
displaced from tire ruts, or snow plows.
6.) Clean up litter that has entangled in perennials /shrub beds.
7.) Sweep brick paver courtyards at Middlebelt/ Merriman / Farmington, plus
the brick pavers at the benches along the corridor.
8.) Paint benches, if needed.
9.) Weed beds.
10.) Paint iron fences at brick wall areas, if needed.
11.) Paint trashcans. If needed.
12.) Litter removal.
13.) Remove, and cleanup chunks of asphalt, concrete, or other road
debris on turf areas.
May through September—Summer Maintenance
This work consists of:
1.) Edge sidewalks along the corridor biweekly.
2.) Weed perennial, and groundcover beds.
3.) Pickup litter that blows into beds.
4.) Install woodchips / mulch in beds.
5.) Plant annual flowers, if a supplier/funding source is found.
6.) Replace plant material if something is dead, depending on a supplier/
funding source. If no funding, remove dead material, and add woodchips /
mulch.
7.) Trim shrubs/groundcover, after flowering has occurred. This can be
accomplished with hand pruners, or hand trimmer.
8.) Sweep brick pavers once /month.
(Be 9.) Edge tree circles to establish an edge to hold mulch in place.
Late September through Mid November— Fall cleanup: Page 2 of 2
This Work Consists of:
1.) Remove annual flowers, if they were planted.
2.) Remove perennials to ground level, this will get rid of leave /flower
material on top.
3.) Litter cleanup.
4.) Remove leaves.
Winter work from November through March:
1.) Snow removal, as needed. Clean bricks off in all areas after snow.
2.) Sweep up excess salt left after storms.
3.) Litter pickup.
4.) Winter tree trimming, if needed, and with extreme discretion.
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