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HomeMy WebLinkAboutPRDA MINUTES 2010-09-23 tof MINUTES OF THE 220TH REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 220th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:00 p.m., Thursday, September 23, 2010, in the 4th floor conference room of City Hall. Members Present: Wayne Glass, Chairman Jack Kirksey, Mayor Betsy McCue John Hiltz Toni Mette Greg Meyer Lowell Peterson Jeff Staebler Absent: Scott Grace (excused) Dan West Others Present: John J. Nagy, Executive Director Mark Taormina, Economic Development & Planning Director Michael Slater, Finance Director Clw Linda Levesque, Commercial Mowing Bob Moreo, Resident Robert Auth, Resident Margie Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the 219th Regular Meeting Minutes. On a motion made by Peterson, seconded by Kirksey, and unanimously adopted, it was #2010-20 RESOLVED, that the Minutes of the 219th Regular Meeting held by the Plymouth Road Development Authority on June 17, 2010, are hereby approved. Mr. Glass, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Financial Reports. (a) The Financial Statements of the Authority's Special Revenue Fund for the months ending May 31, 2010, June, 2010, and July 31, 2010, were presented by Michael Slater, Finance Director. The July Balance Sheet September 23, 2010 2 reflects total assets in the amount of $4,287,111.40, total liabilities in the fire amount of$2,878,509.00 and a total fund balance of$1,408,602.40. On a motion made by Hiltz, seconded by McCue, and unanimously adopted, it was #2010-21 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the months ending May 31, 2010, June 30, 2010, and July 31, 2010. Mr. Glass, Chairman, declared the motion is carried and the foregoing resolution adopted. (b) Mr. Slater presented the 2011 Budget Worksheet Report reflecting the anticipated loss of funds as a result of the General Motors and Ford Motor Company tax appeals, as well as losses due to declining property values. The budget indicates that for the foreseeable future, funds will only be available for maintenance, utilities, insurance, and debt service. The City is recommending that, effective at the end of this fiscal year, the Executive Director's position, construction, public relation activities including the newsletter and installation of seasonal banners not be funded. The City also provided a revised contract with Commercial Mowing Services for an amount not to exceed $77,500.00, reflecting a severely reduced level of landscaping maintenance. Mr. Glass provided a copy of a proposal the PRDA provided the Mayor outlining suggested cost cutting for the Authority, along with a timeline of discussions about the budget situation. The Mayor took those recommendations under advisement in arriving at the City's recommendations. The Mayor suggested using volunteers and soliciting the support of the corridor businesses regarding right-of-way maintenance and perhaps sponsorship of a newsletter, as a means of reducing the impact of the budget situation. The Mayor advised that the responsibilities of the Executive Director will be divided between Mark Taormina, the Economic Development and Planning Director, and Kevin Maillard, the Director of Public Works. 4. Old Business. The Commercial Mowing Services (CMS) contract was referred back to the Construction Committee for continued negotiation of the level of service. The Committee was instructed to work within the $77,500 amount determined by the City. A representative of the City's Department of Public Works will be asked to join in those discussions, since the Department of Public Works had assisted in developing the City's recommended contract with CMS. The Committee will work with CMS and the City to arrive at a level of service that will best maintain the corridor landscaping at minimum cost. September 23, 2010 3 thir 5. New Business. Mr. Glass reminded the Board of two projects that had previously been discussed as necessary for preventive maintenance: painting deteriorating lamp poles and replacement of electrical control boxes and sprinkler control boxes. This issue will be taken up the Executive Director and the Construction Committee. 6. Committee Reports. Public Relations Committee: The following issues will be discussed at a future Public Relations Committee meeting: (a) The contract with EnablePoint will not be renewed since there are no funds allocated for maintenance or further development of the site. Mr. Staebler suggested that we need to secure the information owned by the PRDA from EnablePoint. Mr. Hiltz inquired if a website would be the best method to communicate with the businesses on the corridor. Mr. Glass suggested working with the City to secure a page on the City's website for promotion of the corridor. (b) Bob Moreo, a Livonia citizen residing at 30676 Hathaway, volunteered his services with the website and a newsletter. (c) Ms. Mette reported that the work on the next newsletter has been stopped. In response to a letter received by the PRDA on August 31, 2010, from Body Rocks Fitness and Racquet expressing interest in participating in the Taste Fest next year, Ms. Mette will contact them explaining that if the newsletter is reinstated, they will be contacted at that time. Construction Committee: (a) Commercial Mowing Services Contract Renewal. The Construction Committee met to review the grounds maintenance contract renewal with Commercial Mowing Services for 2010. The Committee plans to meet again to revise the contract in lieu of the budget constraints and will provide a final report and recommendation to the Board. (b) Mr. Glass asked for a motion to authorize the Executive Committee to approve contracts for the painting of light poles and replacement of electrical and sprinkler control boxes after the Construction Committee provides their report and recommendation. Any work on these items has to be completed before the close of this fiscal year. On a motion made by Hiltz, seconded by McCue, and unanimously adopted, it was #2010-22 RESOLVED, that the Plymouth Road Development Authority does hereby authorize the Executive Committee to approve the • I" September 23, 2010 4 expenditures necessary to re-paint light poles and replace tor electrical and sprinkler control boxes in an amount to be determined from contract prices previous provided in an amount not to exceed budgeted funds. Mr. Glass, Chairman, declared the motion is carried and the foregoing resolution adopted. 7. Director's Report. Mr. Nagy advised that the Fall banners have been installed. Once the Fall banners have been removed, only the permanent banners will remain. The seasonal banner program will be terminated. There was discussion regarding moving the storage of the seasonal banners from Above & Beyond Installations to a City location. 8. Polling of Members. Lowell Peterson shared a newspaper article wherein a resident complimented the PRDA on the corridor improvements and suggested that the Middlebelt Road/Schoolcraft area needs similar improvements. Jeff Staeb/er suggested contacting the City for a bid on maintenance items because the City has a system for tracking their unit costs. John Hiltz stated that despite the budget constraints, the corridor should continue to be promoted and recognized for the improvements that have been made to it. It is important to continue as leaders and good stewards to encourage businesses to reinvest and encourage new business. Adjournment: On a motion duly made, seconded and unanimously adopted, the 220th Regular Meeting held by the Plymouth Road Development Authority on September 23, 2010, was adjourned at 4:25 p.m. The next meeting of the Plymouth Road Development Authority will be held on Thursday, October 21, 2010. Margie Watson, Secretary C