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Home My WebLink AboutPRDA MINUTES 2009-06-18 MINUTES OF THE 210TH REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 210th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:00 p.m., Thursday, June 18, 2009, in the 4th floor conference room of City Hall. Members Present: John Hiltz, Chairman Jack Kirksey, Mayor Scott Grace Wayne Glass Betsy McCue Lowell Peterson Dan West Members Absent: Toni Mette (excused) Greg Meyer (excused) Others Present: John J. Nagy, Executive Director Michael Slater, Finance Director Carey Baker, Beckett & Raeder Steve Levesque, Commercial Mowing Jeffrey Staebler, OHM Robert Auth, Resident Marge Watson, Secretary 1. Roll was called. A quorum was present. 2. Chairman's Comments. Mr. Hiltz asked Jeffrey Staebler to participate in today's meeting. It is expected that Mr. Staebler's appointment to the Board will be confirmed at the Regular Meeting of the City Council to be held on Monday, June 22, 2009. 3. Audience Communication. Dr. Auth inquired about the possibility of improvements to the Mobil Station at Plymouth and Inkster if the Stark and Levan Road improvements are postponed and smaller projects are being considered. Mr. Nagy explained that the contract for Stark and Wayne has been awarded, and materials have been purchased by the contractor. These materials may be used at alternate intersections in the event Stark and Wayne Road is delayed. The Board will likely consider improvements to the Mobil Station in the future when smaller projects are being considered. June 18, 2009 2 4. Adoption of the 209th Regular Meeting Minutes. On a motion made by Peterson, seconded by Grace, and unanimously adopted, it was #2009-17 RESOLVED, that the Minutes of the 209th Regular Meeting held by the Plymouth Road Development Authority on May 21, 2009, are hereby approved. A roll call vote on the foregoing resolution resulted in the following: AYES: Peterson, Grace, Kirksey, Glass, McCue, Hiltz NAYES: None ABSTAIN: West ABSENT: Mette, Meyer Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. 5. Financial Reports: Mr. Slater, Finance Director, provided a report, dated June 11, 2009, on the property tax values for the auto businesses that will be closing on Plymouth Road. It is anticipated that PRDA will lose all of the current tax revenue captured from personal property at these locations in fiscal year 2011 and 2012 in the amount of $667,320.00 per year. Discussion took place on the ramifications of the revenue loss on future improvement projects. 6. Committee Reports: Executive Committee: (a) Mr. Nagy reported that the web provider, Enable Point, has proposed to provide web design, programming, hosting and content expertise for the PRDA web site. On a motion made by Glass, seconded by West, and unanimously adopted, it was #2009-18 RESOLVED, that the Plymouth Road Development Authority does hereby accept the proposal submitted by Enable Point, 31157 Plymouth Road, Suite 208, Livonia, Michigan 48150, to provide web design, programming, hosting and content expertise for the Plymouth Road Development Authority web site, as detailed in their proposal dated May 18, 2009, at a fixed price of $2,500.00 for design services, plus hosting costs of $249.00 per year. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing .1) resolution adopted. June 18, 2009 3 (b) Above & Beyond Installation provided a quote, dated February 24, 2009, to provide artwork alterations to five banners, including one full color print- out for each banner. On a motion made by McCue, seconded by Glass, and unanimously adopted, it was #2009-19 RESOLVED, that the Plymouth Road Development Authority does hereby accept the proposal submitted by Above & Beyond Installations, Inc., 11900 Globe, Suite 400, Livonia, Michigan 48150, as detailed in their letter dated. February 24, 2009, to provide artwork alterations to five banners, including one full color print-out for each banner, at a cost not to exceed $2,500.00. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. Construction Committee: (a) Carey Baker, Beckett & Raeder, provided quotations for the removal and replacement of six lighting cabinets along Plymouth Road. On a motion made by Peterson, seconded by Grace, and unanimously adopted, it was #2009-20 RESOLVED, that the Plymouth Road Development Authority does hereby accept the proposal submitted by Shaw Electric Co., 33200 Schoolcraft, Livonia, Michigan 48150, as detailed in their quotation dated June 17, 2009, for the removal of six cabinets and the installation of new NEMA 4X, 304 Stainless Steel Service Cabinets with brushed finish at a total cost of $18,695.00. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. (b) Carey Baker, Beckett & Raeder, provided quotations for the trimming of trees along Plymouth Road. On a motion made by Grace, seconded by Peterson, and unanimously adopted, it was #2009-21 RESOLVED, that the Plymouth Road Development Authority does hereby accept the quotation submitted by Commercial Mowing Services, as detailed in their communication dated June 17, 2009, for the trimming of 55 trees along Plymouth Road at a cost of$115.00 per tree. June 18, 2009 • 4 Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. (c) Carey Baker, Beckett & Raeder, provided quotations for on-site soil borings at Hubbard Road and Tech Center Drive, and recommended that SME be awarded the contract inasmuch as they are the low bidder and have an open permit with MDOT to perform work in the right-of-way. On a motion made by West, seconded by McCue, and unanimously adopted, it was #2009-22 RESOLVED, that the Plymouth Road Development Authority does hereby accept the quotation submitted by Soils & Materials Engineering, 43980 Plymouth Oak Boulevard, Plymouth, Michigan, as detailed in their communication dated June 16, 2009, for soil borings at Hubbard Road and Tech Center Drive at a total cost of$4,250.00. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. d) Mr. Baker also provided quotations for survey work at Hubbard Road and Tech Center Drive by firms that are not located in the City of Livonia. It was decided to obtain additional quotations from Livonia-based firms. yr)Therefore, this item will be brought back to the Board when the quotations are received. e) Mr. Baker provided a letter from Rauhorn Electric, Inc., dated June 1, 2009, detailing costs associated with the cancellation of the Wayne and Stark Roads streetscape improvement contract in the amount of $61,517.91. Public Relations Committee: The Automobile Dealership promotion program to be scheduled for later this summer for Plymouth Road has been postponed due to the anticipated closing of several dealerships on Plymouth Road. Mr. Nagy advised that the Spring/Summer newsletter is ready for mailing. 7. Chairman's Report: (a) Mr. Nagy advised that the summer banners have been installed. (b) Regarding a memorial for Stan Anderson, a meeting will be set up with representatives from the Friends of the Barn to further discuss the available options. Dan West and Scott Grace volunteered to attend this meeting. June 18, 2009 5 8. Polling of Members: Cie Mayor Kirskey provided an overview of the City's finances in light of the recent State revenue sharing cuts, GM's plant closing and the closing of several automotive dealerships on Plymouth Road. Adjournment: On a motion duly made, seconded and unanimously adopted, the 210th Regular Meeting held by the Plymouth Road Development Authority on June 18, 2009, was adjourned at 4:30 p.m. The next meeting of the Plymouth Road Development Authority will be held on Thursday, July 16, 2009. Marge Watson, Secretary tof C