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HomeMy WebLinkAboutPRDA MINUTES 2004-05-20 MINUTES OF THE 157th REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA (o) The 157th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan was called to order at 3:00 p.m., Thursday, May 20, 2004 in the 4th floor conference room of City Hall. Members Present: Jack Engebretson,Mayor Scott Grace, Chairman John Walsh,Vice Chairman Stan Anderson Wes Graff Dennis Kujawa Toni Mette Lowell Peterson Jerry Wordhouse Members Absent: Marvin Walkon Others Present: John J.Nagy, PRDA Director Jeff Bryant, Economic Development Director Michael Slater,Finance Director Tim Knutsen,Beckett& Raeder Steve Levesque, Commercial Mowing Services (re Greg Meyer, Consumers Energy Brian Meakin, Council Member Christopher Martin, Citizen Ralph Williams, Citizen Marge Roney, Secretary 1. Roll was called. A quorum was present. 2. Comments from the Chairman: (a) Greg Meyer from Consumers Energy is present today and will be joining us on the Board soon. He is replacing former member Bill Pike who recently retired. (b) The City Council has reappointed Mary Walkon and Dennis Kujawa to four year terms on our Board,which became effective May 17, 2004. (c) We are in receipt of a Traffic Commission letter addressed to John Nagy, dated May 4, 2004, addressing our request for a review by MDOT of signage along Plymouth Road. The Traffic Commission has forwarded the response from the Michigan Department of Transportation, dated April 19, 2004, advising that a total sign replacement project will be programmed within the next couple years. (d) The Town Peddler Craft and Antique Mall and Orchard, Hiltz and McCliment have completed their exterior renovations, and the TCF Bank is now open for business. (e) The John's Cleaners building is in disrepair. The exterior is crumbling and needs repair and painting. Dunkin' Donuts has a monument coffee sign strapped to its monument sign, and a second 4' x 8' sign advertising the availability of franchises. The Mickey Shorr 1 building is also in disrepair. These items should be addressed with the Inspection Department. The Brake Center building, although not in disrepair, is unattractive. Mr. Anderson responded that he talked to the owners of John's Cleaners and Mickey Shorr's and they both plan to improve their buildings this summer. Christopher Martin stated that he talked to the Brake Center owner who is interested in doing more than painting his building, but he didn't have the resources to hire an architect and go through the City planning process. Mr. Grace stated that the Board will get in touch with him. (f) Christopher Martin addressed a letter to the City, dated March 2, 2004, requesting assistance in repairing a lamppost footing near Stark Road. A new light base and light standard have been installed resolving this matter. 3. Adoption of the 156th Regular Meeting Minutes. On a motion made by Wordhouse, seconded by Walsh, and unanimously adopted, it was #2004-16 RESOLVED, that the Minutes of the 156th Regular Meeting, held on March 18, 2004, by the Plymouth Road Development Authority are hereby approved. Mr. Grace, Chairman, declared the motion is carried and the foregoing resolution adopted. 4. Finance Report: The Financial Statements of the Authority's Special Revenue Fund for the month ending March 31, 2004, were presented by Michael Slater, Finance Director. The Balance Sheet reflects total assets in the amount of$2,252,744.16, total liabilities in the amount of$588,131.21 and a total fund balance of$1,664,612.95. The statements for the month ending April 30, 2004, were also presented. The Balance Sheet reflects total assets in the amount of$1,779,044.73, total liabilities in the amount of$588,131.21 and a total fund balance of$1,190,913.52. Mr. Slater stated the PRDA will realize a rental savings of$500 a month beginning in June when Mr. Nagy vacates his City office. On a motion made by Wordhouse, seconded by Peterson, and unanimously adopted, it was #2004-17 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the months ending March 31, 2004 and April 30, 2004. Mr. Grace, Chairman, declared the motion is carried and the foregoing resolution adopted. 5. Committee Reports: Banner Committee: John Nagy presented the Banner Committee's recommendation to the full Board for the proposed new banner program. 2 On a motion made by Wordhouse, seconded by Mette, and unanimously adopted, it was #2004-18 RESOLVED, that the Plymouth Road Development Authority does hereby accept the proposal submitted by Impact Fleet Graphics, Inc., 11900 Globe, Suite 400, Livonia, Michigan 48150, as detailed in their letter dated April 29, 2004, to provide a total of 520 banners, to include maintenance and installation at a rate of $27.00 per banner, with a five- year non-fade warranty on the banners, in an amount not to exceed $59,400.00. Mr. Grace, Chairman, declared the motion is carried and the foregoing resolution adopted. Construction Committee: John Nagy stated that in order to make the second to last contract payment to Peter A. Basile Sons, Inc. for Phase 5B, which included additional streetscape and the repair and maintenance of the park wall at Inkster and Plymouth, a formal resolution needs to be adopted authorizing the additional payment of$19,748.08 for a total payment of$73,692.06. On a motion made by Anderson, seconded by Wordhouse, and adopted, it was #2004-19 RESOLVED, that the Plymouth Road Development Authority does hereby approve the Change Order submitted by Peter A. Basile Sons, Inc. for additional streetscape and the repair and maintenance of the park wall at Inkster and Plymouth Roads in the amount of $19,748.08 for a total payment of$73,692.06. A roll call vote on the foregoing resolution resulted in the following: AYES: Anderson, Wordhouse, Graff,Mette, Walsh, Engebretson, Peterson and Grace NAYES: None ABSTAIN: Kujawa ABSENT: Walkon Mr. Grace, Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. Wordhouse pointed out that many of the light poles are rusting and scaling. They will need to be sandblasted and repainted. Mr. Nagy will look into the matter to see if the poles are covered under warranty. Mr. Nagy also stated the controller panels are also rusting. Ms. Mette questioned the signage at the 7-11 Store at Merriman. Mr. Nagy said they received a variance from the Zoning Board of Appeals for the signs. Ms. Mette also would like to have the Inspection Department report on excessive window signage for the Dollar Store and two adjacent businesses at Middlebelt Road. Ms. Mette also mentioned that the new Giulio's restaurant building is looking very nice 3 and will be open for business at the end of June, and that all street lights are now working on Plymouth Road. (10 Public Relations Committee: Stan Anderson reported on the following items. (a) Since we are using the services of eWave, we want a formal contract executed. The web site will also be redesigned to make it more attractive and useful, identifying businesses and vacancies along Plymouth Road. (b) The PRDA Newsletter has a new format designed by FCS. The last issue was sent to all businesses and residences in the 48150 zip code area in an effort to increase awareness and support for Plymouth Road. The circulation went from 2,500 to 13,000. Development Assistance: Mr. Grace presented a revised Plymouth Road vacant building report. Bill Farris of Custom Stone Works does have a buyer for his building. Mr. Bryant stated that the Roush Company is interested in subleasing up to 50,000 square feet of office space at the Plymouth Road Tech Center. 6. Beckett & Raeder: Tim Knutsen of Beckett & Raeder discussed the four bids received for Phase 6, and recommended accepting the bid of LDS. The bid submitted by Abbott, which bid was initially the low bid, was withdrawn and Mr. Wordhouse asked that the feasibility of retaining their bond in the amount of$4,100 be considered. Mr. Wordhouse asked that a report to that effect be brought back to the Board for their June meeting. On a motion made by Peterson, seconded by Walsh, and unanimously adopted, it was #2004-20 RESOLVED, that the Plymouth Road Development Authority does hereby accept the bid from LDS Contractors, Inc. in an amount not to exceed$92,200 for Phase 6 of the Plymouth Road Streetscape Program. Mr. Grace, Chairman, declared the motion is carried and the foregoing resolution adopted. 7. Director's Report: (a) Mr. Nagy stated that the Taco Bell Restaurant building on Merriman Road, just north of Plymouth, will be demolished and a new restaurant will be rebuilt at the same location. (b) American Transmission, west of Wayne, will be expanding the building and including the PRDA streetscape across the front of their building. They recently received Planning Commission approval for an extension of the site plan. (c) Detroit Edison should be commended for their efforts in trying to match the PRDA's light standards for poles installed on Farmington Road, north of Walgreen's, on the east side. 8. Polling of Board Members: Mr. Peterson commented that he is extremely proud of Plymouth Road and the improvements that have been made are very attractive. Mr. Bryant concurred. Mr. Walsh informed the Board of the June 7 Schoolcraft College golf outing. Mr. Grace acknowledged the presence of Council Member Brian Meakin. 4 Mr. Christopher Martin mentioned the mulch fires on April 19. Mr. Nagy responded that the sprinkler system had not yet been activated for the season, but it would have automatically watered the mulch had it been activated. Steve Levesque from CMS stated that Wednesday and Saturday are watering days, and that the wind contributed to the fire spreading. Mr. Martin also requested that another bench be placed at the southwest corner of Plymouth and Middlebelt to preclude waiting bus passengers from sitting on the brickwork. He also stated that he knew someone who could repair damaged bases, and Mr. Levesque offered to will bring damaged bases to Mr. Martin for repair. .9. Adjournment: On a motion duly made, seconded and unanimously adopted, the 157th Regular Meeting held by the Plymouth Road Development Authority on May 20, 2004, was adjourned at 4:45 pm. The next meeting of the Plymouth Road Development Authority will be held on Thursday, June 17, 2004, in the Fourth Floor Conference Room of City Hall. Marge Roney, Secretary C C 5