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HomeMy WebLinkAboutPRDA MINUTES 2004-03-18 MINUTES OF THE 156th REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA C The 156th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan was called to order at 3:10 p.m., Thursday, March 18, 2004 in the 4th floor conference room of City Hall. Members Present: Scott Grace, Chairman John Walsh, Vice Chairman Stan Anderson Wes Graff Dennis Kujawa Toni Mette Duane Wolfgang Jerry Wordhouse Members Absent: Jack Engebretson, Mayor Lowell Peterson Marvin Walkon Others Present: Mark Taormina, Planning Director Marsha Buticovich, Jeffery A. Scott Architects Bobby Patel, Owner, Dunkin' Donuts/Baskins Robbins Ted Zuchlewski, Allied Domecq Tim Knutsen, Beckett& Raeder Steve Levesque, Commercial Mowing Services Dr. Robert Auth, Citizen Christopher Martin, Citizen Ralph Williams, Citizen Marge Roney, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the 155th Regular Meeting Minutes. On a motion made by Wordhouse, seconded by Anderson, and unanimously adopted, it was #2004-11 RESOLVED, that the Minutes of the 155th Regular Meeting, held on February 19, 2004, by the Plymouth Road Development Authority are hereby approved. Mr. Grace, Chairman, declared the motion is carried and the foregoing resolution adopted. C 1 3. Comments from the Chairman: (a) Mr. Grace reminded members that the Mayor's State of the City Address will take place on Tuesday, March 30, 2004, at 11:30 a.m. at the Burton Manor Banquet and Conference Center. (b) Each member has received a invitation for the grand reopening of Town Peddler Craft and Antique Mall to take place the weekend of March 19, 2004, at 35323 Plymouth Road. (c) It was confirmed that the grant awarded to Orchard, Hiltz and McCliment for exterior renovations in the amount of$25,000 was correct as indicated in the financial statements. (d) The pillars and plazas continue to show salt problems on the brick despite repeated attempts to remove the residue. The Construction Committee will meet with the contractor to try to resolve the problem prior to the expiration of the warranty. 4. Finance Report: The Financial Statements of the Authority's Special Revenue Fund for the month ending February 29, 2004, were presented by Michael Slater, Finance Director. The Balance Sheet reflects total assets in the amount of$2,282,183.91, total liabilities in the amount of$588,131.21 and a total fund balance of$1,694,052.70. Mr. Slater referenced his correspondence to the Board, dated March 12, 2004, in response to questions raised at the last meeting: (1) The payment of$25,000 to Orchard Hiltz& McCliment is correct as authorized by the PRDA. (2) The amount of$157.69 under the line item of bus drivers is payment made by the City for drivers assisting in the Holiday Parade. (3) A quarterly payment of $150 is made to eWave Digital for website services. However, since a contract does not currently exist, it cannot be determined what services are covered for this amount. Ms. Mette suggested that a contract be signed with eWave. On a motion made by Wordhouse, seconded by Wolfgang, and unanimously adopted, it was #2004-12 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the month ending February 29,2004. Mr. Grace, Chairman, declared the motion is carried and the foregoing resolution adopted. 5. Presentation on the proposed renovations to Dunkin' Donuts/Baskin Robins: Marsha Buticovich from Jeffery A. Scott Architects, 32316 Grand River, Farmington Hills, Michigan, presented the plans for the renovation of the Dunkin' Donuts restaurant at 27609 Plymouth Road. Mr. Taormina stated that the Planning Commission is expected to approve this project at their public hearing on March 23. On a motion made by Wordhouse, seconded by Mette, and unanimously adopted, it was #2004-13 RESOLVED, that the Plymouth Road Development Authority does hereby support in concept the site and landscape plans as submitted by Jeffery A. Scott Architects, on behalf of Dunkin' Donuts/Baskin Robbins, in connection with a proposal to construct additions and renovate the exterior of the existing limited service restaurant building at 27609 , Plymouth Road, located on the south side of Plymouth Road between 2 Cavell Avenue and Arcola Avenue in the Northeast 1/4 of Section 36 (Petition 2004-02-02-07), subject to compliance with all City codes and ordinances and the Plymouth Road Development Authority streetscape goals and objections, as such may be modified by action of the Planning Commission and/or City Council. Mr. Grace, Chairman, declared the motion is carried and the foregoing resolution adopted. 6. Beckett & Raeder: The items remaining for Phase 5B include the decorative street signs, which are currently being installed, the plant deficiencies and testing of the irrigation system. With regard to Phase 6, Beckett & Raeder requested a meeting with the Construction Committee for approvals on the plans before bid requests are sent out. They are looking at a two to three week bid period. Dr. Auth inquired about a wire that is protruding up through bricks at the northwest corner of the plaza at Merriman & Plymouth. Mr. Nagy said that it is being investigated, and Tim Knutsen said he would try to get an answer. Mr. Nagy is trying to get the appropriate utility company to take responsibility for the raised manhole cover in the middle of the sidewalk near Deering; he is working with the Engineering Department on this issue. A recent car accident took the street lights out that were recently repaired by Rousch. Our goal is to recover the cost of these repairs by billing the insurance company providing coverage to the driver that caused the damage. 6. Committee Reports: Construction/Inspection: The Construction Committee reviewed the work done by J. Ranck Electric Company in connection with the re-lamping of the street lights on Plymouth Road, as well as other work done on the street lighting system. Their invoice came to $25,484.12 for this work. In their report describing the actual work done, it noted that we need to replenish our inventory of replacement parts, such as lamp poles, brackets, arms, light fixtures and pole bases. The Committee will look into pricing for these replacement parts. Mr. Anderson noted that several items needed to be taken care of along Plymouth Road from Inkster to Middle including asphalt patches on sidewalks,power poles lying in the right-of-way near Deering Street, and a power box door that doesn't close properly. Ms. Mette said that the damaged lamppost at the Brake Shop has been removed. Mr. Nagy and Mr. Grace attended a Traffic Commission meeting on March 9 in response to the PRDA's request for assistance in repairing or replacing obsolete and damaged signage on Plymouth Road. A letter will be sent to MDOT by the Traffic Commission requesting their assistance in addressing all the traffic signals and signs. Public Relations/Web Page: The Committee met to discuss how to revise the home web page to provide more accessible information. Wes Graff has agreed to head up this committee. Suggestions were made to make the web site more useful and accessible to citizens and businesses along Plymouth Road, including advertising the website address in the newspaper. 3 Fisher Creative Services have offered to attend a committee meeting to share their ideas for public relations events to promote businesses along Plymouth Road. They will be invited to a committee meeting and the results will be bought to the Board for consideration. The next newsletter should be published sometime after Easter. Banner Committee: Messrs. Walsh, Grace and Nagy met and identified a product that they are pleased with and hope to make a presentation of the product, cost and placement locations at the next meeting Development Assistance/Vacant Buildings: No report. Executive Committee: Tree replacement program. The Charles Irish Company will replace 70 trees per the agreement worked out with the City's Law Department. Proposals were received from Commercial Mowing Services and Greg Davis Landscaping for the removal of 150 dead ash trees and planting of an additional 80 trees. The Executive Committee recommends awarding a contract to Greg Davis Landscaping Inc. in the amount of $39,500 to perform this work as it was the low bid received meeting our specifications. On a motion made by Wordhouse, seconded by Walsh, and unanimously adopted, it was #2004-14 RESOLVED, that the Plymouth Road Development Authority does hereby recommend that a contract be awarded to Greg Davis Landscaping, Inc., 471 Renaud Road, Grosse Pointe Woods, Michigan 48236, for the removal of 150 ash trees and the purchasing, planting and maintenance of 80 additional trees, with a one-year warranty, in an amount not to exceed $39,500.00. Mr. Grace, Chairman, declared the motion is carried and the foregoing resolution adopted. Holiday Parade: It was decided that the PRDA will not sponsor the 2004 Holiday Parade because with the closing of Wonderland Mall, there is not a viable alternative site along Plymouth Road. Declining sponsorships and increasing costs were also cited as determining factors: The issue will be re-evaluated next year to determine if a 2005 Holiday Parade will be feasible. On a motion made by Wolfgage, seconded by Mette, and unanimously adopted, it was #2004-15 RESOLVED, that the Plymouth Road Development Authority does hereby determine to withdraw its support of the 2004 Holiday Parade due to increasing costs, loss of sponsorships, the closing of the Wonderland Mall and the lack of viable alternative parade sites along Plymouth Road. 4 Mr. Grace, Chairman, declared the motion is carried and the foregoing resolution adopted. 7. Director's Report: (a) The contractor retained by Schostak Brothers to remove snow from Wonderland Shopping Center has agreed to reimburse the PRDA for repairs to the fence at the Wonderland Mall that was damaged by their snow removal operations. We will use our fence contractor, replace and install new fencing and send them the bill. PRDA's existing inventory will not be used for this repair. (b) The street lights along the entire corridor have been re-lamped, along with other unexpected repairs and replacements, at a cost of$25,000. There is an additional itemized list of repairs that also need to be made that was not included in this work that we will have to attend to in the near future. 8. Polling of Board Members: Duane Wolfgang announced his retirement from Ford and that his term with the PRDA board has expired. Mr. Wolfgang stated he enjoyed serving on the Board and working with all the board members. All the members thanked him for his contributions to the board over the years and wished him the best for a wonderful retirement. Dr. Auth inquired about the CAT store on Plymouth Road. The store was closed due to lack of volume at this location. He also inquired if the $14 million spent on the Corridor was correct. Mr.Nagy stated that the figure was accurate. Christopher Martin asked board members to support the 17`h Annual Car Show to be held on June 13 at the Wilson Barn by putting up posters advertising the event in their businesses. He is also looking for donations which will go toward the preservation of the Wilson Barn. The family event usually attracts over 600 cars and (6, 6,000 people. Some of the entertainment includes music by Steve King and pony rides and face painting for the children. .9. Adjournment: On a motion duly made, seconded and unanimously adopted, the 156th Regular Meeting held by the Plymouth Road Development Authority on March 18, 2004,was adjourned at 4:30 pm. The next meeting of the Plymouth Road Development Authority will be held on Thursday, April 15, 2004, in the Fourth Floor Conference Room of City Hall. 1 1— Marge Ro -y, Secretary e 5