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HomeMy WebLinkAboutPRDA MINUTES 2002-05-16 MINUTES OF THE 135th REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 135th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan was called to order at 3:00 PM, Thursday, May 16, 2002 in the 4th floor conference room of City Hall. Members Present: Mayor Jack E. Kirksey Mr. Jerry Wordhouse, Chairman Mr. Scott Grace, Vice Chairman Mr. Bill Pike Mr. Lowell Peterson Mr. Stan Anderson Mrs. Toni Mette Mr. Rod Crider Mr. John Walsh Members Absent: Mr. Marvin Walkon(excused) Mr. Duane Wolfgang (excused) Mr. Mike Polsinelli(excused) Mr. Dennis Kujawa(excused) (iw Others Present: Mr. John Nagy, Director Mr. Michael Slater, Finance Director Mr. Rich O'Brien and Mr. Tim Knutsen, Beckett&Raeder Mr. Don Browning, Banner Sign Company Mr. Steve Levesque, Commercial Mowing Service Mr. Mark Taormina, Livonia Planning Director Mr. Jeff Bryant, Livonia Economic Director Dr. Robert Auth, Rosedale Gardens Homeowners Association Mr. Ralph Williams, Citizen Mr. Chris Martin, Citizen Mrs. Robby Williams, Secretary 1. Roll was called. 2. Adoption of amended 134th Regular Meeting minutes: On a motion duly made, seconded and unanimously adopted, it was #2002-12 RESOLVED,that the amended Minutes of the 134th Regular Meeting held on April 18, 2002, by the Plymouth Road Development Authority are hereby approved. Mr. Wordhouse, Chairman, declared the motion is carried and the foregoing resolution adopted. 1 3. Comments from Chairman: Three letters were received from the Mayor's office reappointing Scott Grace, Mike Polsinelli and Stan Anderson to another term which will expire May 16, 2005 to the PRDA. 4. Finance Report: Mr. Slater reported the financial status for the PRDA for the month of April 2002. Total assets were$1,739,866.11;total liabilities were $39,732.27 and the total fund balance was $1,700,133.84. Mr. Slater reported that they went before the Council requesting an adjustment in their budget to allocate additional funds for things that were not in the budget. These requested funds will provide enough funding for corridor inspections, light maintenance, sod repairs and demolitions as they come before the board before the end of the year. I think we have covered what we anticipate will be on the table for this year for Phase V. Mr. Nagy reported that regarding the Transportation Enhancement Grant, one of the requirements is that the City Council must accept the grand and the terms and guidelines associated with it and must authorize the Mayor and City Clerk to sign the contract. We receive that money on a reimbursement basis. As bills are paid, we will be reimbursed our share. MDOT did provide us with a contract and that was why we went to the City Council for their approval for the Mayor to sign the contract. 5. Construction Report—Beckett&Raeder: Rich O'Brien reported on current status of Phase IV - only punch list items remaining and Phase V,the status (re of the distressed tree was discussed and maintenance of the corridor was reviewed. There was discussion about who was responsible for tearing up what irrigation lines and the sod damage, when it was to be taken care of and how much expense there is. The exit from Rousch&Farmer Jack is going to be flared out due to heavy traffic by trucks and that should correct the sod damage in that area. Banner Sign Company—Don Browning, Director of Operation. Mr. Browning brought a sample of a new banner design to the meeting and there was discussion regarding the poor quality of some of the banners currently in use. Different designs were discussed and it was suggested that the colored banners be eliminated. Also discussed were areas for weaknesses and strengths and the spacing of banners. Mr. Browning suggested possibly some type of mesh material be used to prevent tearing. The board discussed many issues they had regarding the banners with Mr. Browning and felt that they needed to look into the issue further. The Board went with what the professionals recommended in the beginning phase of this program. It was suggested that maybe the banners could be screen printed and say`welcome" or perhaps some type of smaller banner. Mr. Wordhouse felt that this item and issue should be put into a committee to look at the design and talk to some other banner companies, make a review of where we are going to place the banners and come up with a list of recommendations. The issue was tabled. 2 l 6. Contract award to Peter Basile Sons—Phase V On a motion byMr. Walsh, seconded byMr. Grace and unanimouslyapproved, it was pP #2002-13 RESOLVED,that the Plymouth Road Development Authority does hereby accept the low bid of$955,071.82 from Peter A. Basile Sons for Phase V Streetscape. Mr. Wordhouse, Chairman, declared the motion carried and the above resolution adopted. Mr.Nagy reported that there were only two quotes received and that ISTEA accepted our rational for going with Peter Basile and we are now going forward. 7. Jeff Bryant—Commercial Recruitment - reported on his ideas for putting together an informational binder for vacant locations. After talking with Carl Zarbo of Livonia Mall, he made a suggestion to get together with Schostak and Wonderland Mall manager and come up with an informational binder containing locations with the same demographics versus looking at properties one at a time. All the material would be in one binder and it would be site specific. We would get together information on 5, 6 or 8 sites and it may allow someone to fly here from California and look at them instead of coming to look at only one property. Information could cover whether they are looking for commercial, industrial,office 41w or franchisees. If there was a response from a retail outlet or a Ben&Jerry's Ice Cream, etc., Jeff could follow up and be more aggressive with it. We need to customize on a sheet of paper what we need. We would probably bring in the managers of the malls. We need a list of targets. 6. Reports from Committees: Public Relations Committee: Mr. Anderson suggested that since the newsletter has been mailed and distributed that the newsletters could be displayed on countertops for display and distribution. Vacant Buildings Committee: Mr. Grace—nothing to report. Construction Committee: Mr. Pike—It is recommended to the staff to take a very close look at Basile when they get started and the punch list for Phase IV. The total use of Beckett &Raeder and how much or how much not to use of their services will be reviewed in the near future by our committee. Mr. Wordhouse appointed a Banner Committee of the following: Toni Mette, Scott Grace, John Nagy and John Walsh. Quotes are needed from other companies. We did what we did by the recommendation of the professionals. We need some concessions from Beckett&Raeder. 3 Inspection Committee: Ms. Mette—We do have some dead trees. There are firime three (3) in front of Roush, one(1) in front ofFeinn Tire and one (1) in front of Red Lobster. They are guaranteed and they need to be replaced. We need to contact them now. Mr. Nagy advised the board that a notice of warranty will be sent. Development Assistance: Mr. Grace - We have had one request but we are holding up until we get approval from the council for an adjustment in our budget. Mr. Anderson reported that there is a little party store next to Ms. Mette on the north side. I don't know if we can help him. He has a jog and needs some more space. He has a problem with his awning and the jog. (Plymouth Food Store) Web Site: pass 7. Director's Report—Mr. Nagy—the PRDA went to Council and requested approval of an adjustment to the Plymouth Road Development Authority budget to allocate additional funds from the PRDA Unexpended Fund Balance for sod repair and lighting maintenance, Phase 5 inspection services, corridor inspection and easement assistance, and potential demolition assistance. I have previously touched upon the request for Council approval to authorize the contract for ISTEA funds from MDOT. Lasky furniture—the landlord is making renovations to the building to try to attract a tenant to the building. A site plan was shown and improvements were pointed out. He is looking for a lease for a retail outlet. 8. Polling of Board Members: Scott Grace—was not able to make the Mayor's Ball—the first one he has missed. Mr. Chris Martin, citizen, wanted to speak to the Board but was agreeable to being placed on the agenda for the next meeting. He has a presentation he would like to make. 9. Adjournment: On a motion duly made, seconded and unanimously adopted,the 135th Regular Meeting held by the Plymouth Road Development Authority was adjourned at 4:50 pm. The next meeting of the Plymouth Road Development Authority will be held on Thursday, June 20, 2002. . R bbyi'illiams, Secretary 4