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HomeMy WebLinkAboutPRDA MINUTES 2002-02-28 MINUTES OF THE 132° REGULAR MEETING OF THE PLYMOUTH Lly ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 132nd Regular Meeting of the Plymouth Road Development Authority of the City of Livonia,Michigan was called to order at 3:00 PM, Thursday,February 28, 2002 in the 4th floor conference room of City Hall. Members Present: Mr. Scott Grace, Acting Chairman Mr. Bill Pike Mr. Duane Wolfgang * Mr. Lowell Peterson Mr. Mike Polsinelli Mr. Stan Anderson Members Absent: Mayor Jack E. Kirksey(excused) Mr. Jerry Wordhouse(excused) Mr. Rod Crider(excused) Mr. Marvin Walkon(excused) Mr. Dennis Kujawa(excused) Mr. John Walsh(excused) Ms. Toni Mette(excused) ** Others Present: Mr. John Nagy, Director Mr. Michael Slater, Finance Director Mr. Rich O'Brien, Beckett&Raeder Mr. Joe Taylor, Council Member Dr. Robert Auth, Rosedale Gardens Homeowners Association Mr. Ralph Williams, Citizen Mr. Chris Martin, Citizen Mr. Dennis Miller&Mr. Tim Germaine, Tim Horton's Mrs. Robby Williams, Secretary *Arrived at 3:40 p.m. ** Phone conference to vote on motion to approve contract for Phase V lighting at Merriman and Plymouth Road. Since a quorum was not seated at this meeting,Acting Chairman, Scott Grace advised the board members that unless a member was available by conference call, business could not be conducted as usual. The Board was advised that Mrs. Mette might be available by conference call if a motion was made and a vote taken. 1. Roll was called. 2. Finance Report: Mr. Slater reported that as of November 20, 2001,total assets were$619,567.16 and total liabilities were $118,082.14. The total liabilities and 1 fund balance is$619,567.16. Mr. Slater advised the Board that he would have a (1109 budget report for the next meeting for the upcoming projects. There are some areas that need attention before Phase V that need to be looked at. These figures will be looked over and a more detailed report will be given to the Board. 3. Comments from Acting Chairman: Chairman Grace opened the discussion regarding the recent EXPO event. It was suggested that recognization should be given to the PRDA since they provide financial support to the Livonia Chamber of Commerce for the City's booth with perhaps a banner of some type and information to promote the efforts of the PRDA. Mr. Grace advised the Board that the CAT petition was currently in the Council's Committee of the Whole for further discussion. Mr. Taylor advised that it would be voted on on March 27. 3. Tim Horton's Restaurant—Mr. Miller and Mr. Germaine gave a presentation to the Board of their plans for the old Rally's Restaurant on Plymouth Road west of Farmington Road. Their intentions are to demolish the building and build a new structure. They will be open 24 hours a day and will keep the drive-thru window open. They will be adding landscaping and additional parking. Since a quorum was not present,a resolution could not be passed but the Board wanted to issue a letter of recommendation and approval of the proposed plans to the City Council. 4. Construction Report—Beckett &Raeder: Rich O'Brien reported that the Detroit Edison poles are being replaced. (Mr. Pike reported that Detroit Edison "found the check".) The Phase V Hardscape has been re-submitted to the MDOT. Mr. O'Brien stated that he needs to get the approval from MDOT so they can get a bid package out and award the contract. **Mr. Wolfgang arrived. (3:40 p.m.) Mr. O'Brien has some issues with Jacob's for Phase III. The situation needs to be resolved. Mr. Pilce offered to try to resolve the situation. Phase V had bid opening towards the end of January. Ranck Electric was the low bidder at $121, 125.00. We will need to adopt a resolution recommending approval. Once John Watson of MDOT gets the signature and fees, we will get the permit. I need approval today, if possible. At this time a conference call was placed to Mrs. Melte in order to have a quorum to vote on this resolution. On a motion by Mr. Pike, seconded by Mr. Wolfgang, and unanimously approved, it was #2002-05 RESOLVED,that the Plymouth Road Development Authority does hereby agree to approve the contract to be awarded to Ranck Electric for Phase V streetlight at Merriman and Plymouth Road in the amount of$121,125.00. (we A roll call was taken with the following result: 2 AYES: Mr. Pike, Mr. Anderson, Mr. Polsinelli, Mr. Wolfgang, Mr. Peterson, Mr. Grace and Mrs. Mette(by conference call). NAYS: None ABSENT: Mayor Kirksey, Mr. Wordhouse, Mr. Walkon,Mr. Kujawa,Mr. Crider, and Mr. Walsh Mr. Grace,Acting Chairman, declared the motion is carried and the foregoing resolution adopted. There was general discussion regarding the poor condition of the banners and the timing of the changing of the banners. It was suggested, especially for the holiday banner, that it be displayed before the holiday parade. Many of the banners seem to be torn in the same areas, which must be a weak point. Possibly a different type of material should be considered. It was also requested that someone from the banner company be present at the next meeting and bring with them some of the old banners that were taken down and possibly some that have been repaired. A different placement of the banners might help and consideration given to their size. Mr. Pike suggested that the old banners that are faded and torn be taken down right away. Mr. O'Brien stated that everything could be moved up to the first of the month instead of around the 21*. 6. Reports from Committees: Public Relations Committee: Mr. Anderson reported that the spring newsletter is underway. The Web Page will be highlighted and certain information to be included for the businesses, possibly a preaddressed, fold out page,that can be filled out, folded over and mailed in order to update the current information. Vacant Buildings Committee: Mr. Grace—Viscount Pools is going in where Harmony House was. They are doing quite a bit of work. Tim Horton Restaurant is going to replace the Rally's Restaurant. Construction Committee. Mr. Pike—There is a meeting scheduled for March. Mr. Anderson requested that Schostak take a look at relocating a"for lease" sign that is located at the southwest corner of the Plymouth and Middlebelt Road intersection and in our plaza landscape area. If it could be moved about 100 yards further west and the other sign down on Middlebelt. Possibly it could be an angle sign. Inspection Committee: No report. Development Assistance: Mr. Grace read a letter from Steven Schafer of Phoenix Land Development Company which read as follows: "Based on our current schedule, it appears that demolition may not commence until sometime in late April 2002 with completion by the end of May. Although removal of the 3 marquee will be the first priority it appears we will not make the deadline allowed in t he resolution. Pleas let us know if a formal extension could be granted to accommodate our deadlines." It is our recommendation that the time has expired but that Mr. Schafer is welcome to resubmit an application under the new guidelines. When we extended it originally, we grand fathered in the dollar figure. We now have a new dollar figure for the development assistance. Mr. Polsinelli requested that it be reflected in the minutes that he withdrew from all conversation regarding this issue due to a conflict of interest. The Board gave direction to have Mr.Nagy submit a letter to Mr. Schafer advising him that the Board turned down his request for an extension under the terms of the original grant of approval, however he is welcome to reapply under the revised development assistance guidelines. Mr. Grace reported that the Rosedale Cleaners at 31619 Plymouth has a new sign. They are renovating the interior. They would like to have help with the expense involved with the removal of their sign. This will be open for discussion at the next meeting. Mr. Soave requested help with reimbursement of expenses for the removal of a deteriorating awning and facia material. Then sent us a bill after the fact. It should have been submitted in advance. Web Site: Mr. Polsinelli reported that the web page is up and running. We are tar going to try to update the business section of the web page via information received from the newsletter. Once John Nagy has a computer, information can be e-mailed to him for the web page. Mr. Nagy is working with Dan Putman of the IS Department of the City of Livonia. We need to get John a computer so he is available through the Internet to receive information from businesses. The subcontractor for the web page is Stopka and is doing the updates for the web page. 7. Director's Report: We are going to participate in the City's sidewalk program and replace sidewalk slabs that need repair. S. Polling of Board Members: No comments. 9. Adjournment: On a motion duly made, seconded and unanimously adopted,the 132""Regular Meeting held by the Plymouth Road Development Authority was adjourned at 5:00 pm. The next meeting of the Plymouth Road Development Authority will be held on Thursday, March 21, 2002. 41-7;31 Robbilliams, Secretary 4