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HomeMy WebLinkAboutPRDA MINUTES 2001-12-13 MINUTES OF TILE 130*REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 130th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan was called to order at 3:10 PM, Thursday, December 13, 2001 in the 4th Floor Conference Room at City Hall. Members Present: Mr. Jerry Wordhouse Mr. Duane Wolfgang Mayor Jack E. Kirksey Mr. Bill Pike Mr. Lowell Peterson Mr. Scott Grace Mrs. Toni Mette Mr. Stan Anderson Mr. Rod Crider Members Absent: Mr. Dennis Kujawa, excused Mr. Marvin Walkon, excused Mr. Mike Polsinelli, excused Others Present: Mr. John Nagy, Director Mr. Mark Taormina, Planning Director Mr. Jeff Bryant, Economic Development Director Mr. Scott Reinholt, Beckett& Raeder Mr.Rich O'Brien, Beckett& Raeder Dr. Robert Auth, Rosedale Gardens Homeowners Association Mr. Christopher Martin Mrs. Robby Williams, Secretary 1. Roll was called. 2. Adoption of amended 129*Regular Meeting Minutes: On a motion duly made, seconded and unanimously adopted, it was #2001-31 RESOLVED,that the amended Minutes of the 129th Regular Meeting held by the Plymouth Road Development Authority on October 18, 2001, are approved. Mr. Jerry Wordhouse, Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. Grace addressed the previous amendment he wanted made to Resolution#2001-22 regarding the removal of the marquee sign within a certain time frame located on the former site of the George Burns Theater at Farmington and Plymouth Roads and the grant involved with that removal. His prior amendment was not worded to reflect the time frame involved for the removal of the sign and the grant. (11op Mr.Nagy advised that the resolution could be brought back for reconsideration and adopt an amended resolution to reflect the wording that Mr. Grace was looking for. If a motion to 1 reconsider the previously approved resolution passes then an amended resolution can be offered for consideration by the Board. 3. Comments from Chairman: Mr. Wordhouse acknowledged receipt of a Christmas card to the PRDA from Mette's Printery and a complimentary letter from Bonin Investment Company, property owners in the Plymouth Road Corridor, regarding the beautiful architectural and landscape work that has been done along Plymouth Road. The letter was signed by Jeffrey N. Bonin, 11900 Globe Road, Suite 100, Livonia, Michigan. 4. Budget Report-Mike Slater: This is a report of the final statement for October, 2001. There is a total fund balance of$839,430.66 remaining, realize that as of December 1, 2001, there is a new tax levy. We still have one month left to report on in our fiscal year. The Special Revenue Fund Disbursement for October 2001 is a total of$258,122.24. There were a couple of large disbursements; one to Joseph A. Leone for sign removal and demolition and$12,453.00 for pole removal on Plymouth at Middlebelt, Merriman and Farmington Roads. The last page reflects a summary of our revenue expenses to date. We are within our budget and have captured revenues from Wayne County and Schoolcraft. 5. Beckett&Raeder/Construction Report: Rich O'Brien reported that for Phase IV all of the light poles have been removed except for Merriman. The Middlebelt bus plaza has been designed, bid on and awarded. They just started today on the east side of Middlebelt. Phase V traffic signals bidding will start on January 2, 2002, for the Merriman intersection. The hard scape is in review right now. I need to bring up the issue of maintenance to the Board. Mr.Nagy advised that the focus is on the irrigation. The labor for 2002 is an issue, along with irrigation and inspection. We need a full time inspector for the warm season. A list will be needed of jobs to be inspected from May 27 through September 13. (1) The entire corridor needs to be inspected weekly. A daily list will be kept including areas checked and any problems within the system. A list will have to be typed each day and sent to Beckett& Raeder, weekly, with a copy to John Nagy as well. Mr. O'Brien advised that the inspector would not make repairs. The reason being that the inspector would fall behind his schedule of inspections if he were to take on other responsibilities. The time frame for weekly inspection would be 40 hours. If he were to make other repairs,the PRDA would be paying the inspector twice, higher if he is making repairs, checking zones and clocks. Suggestions as to how to handle the irrigation problems would be helpful. Mr. Peterson suggested it would be helpful to have a representative come to one of the PRDA meetings to advise what he is going to do to handle the irrigation problems. Mr. Reinholt stated that there is a problem with cars hitting the sprinkler heads. There were over 300 heads hit this past summer. The cable project for 2001 is finished. There was considerable damage done by the contractor, Corby, during installation of the cable. Mr.Nagy reported that with the work being done in the Plymouth Road right-of-way, the irrigation currently present at the time had to be taken out and replaced with the PRDA irrigation system. Hopefully we will only have to maintain our equipment and not repair the damaged lines as well. 2 Concern was expressed by many of the board members that the irrigation system did not function properly. There were many times that the water from the sprinklers was going into the street and not watering the targeted area. There were times when the water was flowing for hours. Mr. O'Brien reported that sprinkler heads were reset and that the battery was running slow. Some of the Board members stated that the heads needed to be checked and reset and that it was a problem that needed constant attention. It was suggested that the Construction Committee send a letter to Corby that certain things need to be corrected. 6. Committee Reports: Public Relations- Stan Anderson- The fall newsletter was mailed the week before the Holiday Parade and inquired if all of the Board members received their newsletter. There was a unanimous response in the affirmative. Mr. Grace reported that he received his after the main events had passed. Mr. Anderson reported that Susan Lang didn't get the mailing out as soon as she wanted. He also pointed out that the vacancies along Plymouth Road present an opportunity to be explored by business owners. Vacant Buildings- Scott Grace-No report. Construction Committee- Will pass at this time. Inspection - Toni Mette-there are several locations that were noted that need attention or repairs. The Deering street light pole is not in alignment with the other poles, the arm looks crooked, on the north side of the street. There are still a lot of poles laying in the right-of-way. The banners are also in need of updating. Mr. O'Brien stated that the date the banners would be changed would be around the 16th or 21'of December. It was suggested that the banners be changed before the Holiday Parade. Mr. Anderson also noted several areas that needed attention. He gave the list to Mr.Nagy. Mr. Grace suggested that the City should take a look at widening the drive approaches. He suggested that the angle of the approaches needs to be widened. He cited the Roush entrance, Harrison and Roush. Mr. Nagy advised the Board that the City has a sidewalk program for sidewalk and curb repair and replacement. Locations on the corridor could be listed and combine it with the City's program. Development Assistance Committee - Scott Grace: We had come up with a resolution previously to a request from Steve Schafer for assistance for asbestos and hazardous waste removal. The committee came up with a program that would grant the maximum amount which is $50,000 for asbestos and demolition cost provided that the sign be removed within 60 days from site plan approval by the City Council. It was not worded that way and a motion was made to correct the resolution. It was seconded by Mr. Peterson. It stated, "That the grant was to be awarded if sign is removed within 60 days of City Council approval." Looking at the information I have before me, I assume that the City Council gave their approval on 8/13/01and I can remember when we made the original motion. Mr. Schafer stood here and was well aware of the 60 day limit and said that he would get the sign down right away and now the time has passed. Technically, I would like to offer a motion to resend the original grant on the failure to take the sign down. Mrs. Mette questioned whether the Board would want to look into it to make sure that there was no contractor problem. Mr. Pike stated that there was an agreement and that the sign was to 3 be taken down. Mr. Nagy advised the Board that the resolution would have to be brought back for reconsideration. The Board has to agree by adopting a resolution to that effect if they want to reconsider the matter and then the Board is entitled to amend their prior action. On a motion by Mr. Grace, seconded by Mr. Peterson, and approved it was #2001-32 RESOLVED,that the Plymouth Road Development Authority does hereby approve to reconsider Resolution#2001-22. A roll call vote was taken with the following result: AYES: Grace,Peterson, Wordhouse, Wolfgang, Mayor Kirksey, Pike, Mette, Anderson, Crider NAYS: None ABSENT: Kujawa, Walkon, Polsinellli Mr. Wordhouse, Chairman, declared the motion carried and the foregoing resolution adopted. Mr. Wordhouse advised the board that approving a new resolution would now limit Mr. Schafer's grant total at$25,000 instead of the$50,000 under the old guidelines. On a motion by Mr. Grace, seconded by Mr. Peterson it was RESOLVED,that the Plymouth Road Development Authority does hereby approve a grant to be issued to Phoenix Land Development under the new guidelines with a stipulation of the marquee sign located at the intersection of Farmington and Plymouth Roads to be removed within a certain number of days. A roll call vote was taken with the following result: AYES: Grace, Peterson NAYS: Wordhouse, Wolfgang, Mayor Kirksey, Pike, Crider, Anderson ABSENT: Kujawa, Walkon, Polsinelli Mr. Wordhouse, Chairman, declared the motion failed for lack of support. There was general discussion regarding the time frame for the removal of the sign at Plymouth and Farmington and whether his amended resolution would fall under the initial guidelines for a maximum limit of$50,000 or under the new guidelines, for a maximum of$25,000, for the year 2002. The Board felt that there should be no problem for Mr. Schafer to get a contractor to come in and take down the sign within the time frame of 45 days. Mayor Kirksey advised the Board that an amendment to the original resolution passed would keep it under the grant policy in effect at that time. On a motion by Mr. Grace, seconded by Mr. Peterson, and approved it was #2001-33 RESOLVED, that the Plymouth Road Development Authority does hereby approve an amendment to Resolution#2001-22 and approves a grant in the amount of$10,000 for hazardous waste removal; and$40,000 for demolition of the building for a total amount of$50,000, subject to the removal of the marquee sign located at the intersection of Farmington and Plymouth Roads and subject to 4 the further condition that the subject sign shall be removed within 45 days from written notification." A roll call vote was taken with the following result: AYES: Wordhouse, Wolfgang,Mayor Kirksey, Pike, Peterson, Grace,Mette, Anderson NAYS: Crider ABSENT: Kujawa, Walkon, Polsinelli Mr. Wordhouse, Chairman, declared the motion carried and the foregoing resolution adopted. Web Page-Mr. Polsinelli was not present. 7. Director's Report: John Nagy: I heard a lot of good comments regarding the landscaping on Hubbard Road west of Bill Brown Ford showroom. There was a recent traffic accident north on Middlebelt. The driver tried to make a left hand turn and lost control of his vehicle and crashed into the brick wall. There is a traffic report. We are trying to collect on his insurance. The cost of repairs is $5,200. There is a new petition for a vehicle repair facility at 28735 Plymouth Road by Blue Oval Repairs. It is located on the south side of Plymouth Road between Harrison Road and Garden Avenue. There is a frontage of 75.00 feet on Plymouth Road with a depth of 239.84 feet measured from the full right-of-way width of 60 feet north of the centerline. The former tenant is a company, Street Beat,that installs car audio equipment and alarms. The adjacent property to the east contains a medical/dental facility,the property immediately west of and adjacent to the subject property contain a Dobby's Mens Formal Wear. Blue Oval Repairs will do minor auto repair and oil changes. The neighbors were concerned about the noise. It was suggested that the petitioner relocate the door from the rear to the side of the building. (Mr. Anderson says that he is getting a few calls of concern from his civic association. There is another facility 100 feet away, King's Auto.) There was no motion of support offered by the PRDA Board. The Holiday Parade was bigger and better than ever. We had three large balloons. There were more floats than last year and more bands that last year. There were three concrete trucks full of concrete that were not aware that a parade was going to take place and they had to leave the area. A possible solution is if the newsletter came out a little earlier and contained an article to that effect. Also to better notify property and business owners of the closing of Plymouth Road on Parade Day. Notification on the web page would also be helpful. Posted banners would also be a way of publicizing the parade date. 8. Polling of Members: Mrs. Mette - The Leone building is coming along very nicely. Mr. Grace- Regarding the nominating committee- if I don't hear from anyone, I will be contacting you. 5 Mark Taormina-There was a nice article in the Michigan Planner magazine, October 2001, issue regarding the Plymouth Road development. �r Mayor Kirksey- Presented a 10 year pin to Scott Grace for his years of service contribution on the Local Officers Compensation Commission. Comments made regarding the PRDA have been 99%positive. There were a couple of negative comments made during the election but on the whole, 1 think this group has been very positive. 9. Adjournment: On a motion duly made, seconded and unanimously adopted, the 130t Regular Meeting held by the Plymouth Road Development Authority of Livonia on December 13, 2001 was adjourned at 5:20 PM. The next meeting of the Plymouth Road Development Authority will be held on January 17, 2002, in the 4th Floor Conference Room at City Hall. (21 R.bby W''iams, Secretary /rw C 6