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HomeMy WebLinkAboutPRDA MINUTES 1998-04-02 („, MINUTES OF THE 7@$H REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 71st Regular Meeting of the Plymouth Road Development Authority of the City of Livonia,Michigan was called to order at 3:35 p.m., Thursday, April 2, 1998 in the 4th Floor Conference Room of City Hall. Members Present: Mayor Jack E. Kirksey Mr. Scott Grace Ms. Toni Mette Mr. Lowell Peterson Mr. Jerry Wordhouse Mr. Dennis Kujawa Mr. Stan Anderson Mr. Adelard Raby Members Absent: Mr. Mike Polsinelli (excused) Mr. Bill Pike(excused) Mr. Donald Gelinas (excused) Mr. Marvin Walkon(excused) tor Others Present: Mr. John Nagy, Director Mrs. Doris Urbanski, Secretary Mr. Jack Engebretson, Council President Mr. Mike Slater, Finance Director Mr. Carey Baker, Beckett and Raeder, Inc. Ms. Ann Yaroch,Beckett and Raeder, Inc. Ms. Marie Chestney, Livonia Observer Mr. Ralph Williams, Livonia resident 1. Roll was called. 2. Adoption of March 5, 1998 Minutes: On a motion duly made, seconded and unanimously adopted, it was #98-7 RESOLVED,that the minutes of the 70th Regular Meeting held by the Plymouth Road Development Authority on March 5, 1998 are approved. Mr. Wordhouse, Vice Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Budget Report: Mr. Slater distributed financial statements of the PRDA for i10.° January and February 1998 showing total assets of$2,069,588.65 and noting that in April we will see additional revenues from the sale of the bonds. The City will be opening competitive bids for the sale of DDA bonds on April 22. Mayor Kirksey commented that their recent trip to New York requesting an upgrade in our bond rating was well received. 4. Comments from Chairman: A letter to the City Council and referred to the PRDA, CR#183-98, from Carol Marston-Foucher of Marston Optometry,P.C., was discussed. Mrs. Marston-Foucher strongly objected to the conceptional design plan she was shown which reduced the number of parking spaces for her business. Beckett and Raeder was requested to review the design for this area. On a motion by Lowell Peterson, seconded by Scott Grace and unanimously approved, it was #98-8 RESOLVED,that the Plymouth Road Development Authority does hereby request the Director to contact Dr. Carol Marston-Foucher to acknowledge the issues in her letter dated February 23, 1998, request Beckett and Raeder, Inc. to review and comment on the design plan for the area, and thereafter make a report and recommendation to the PRDA for their review. Mr. Wordhouse, Vice Chairman, declared the motion is carried and the foregoing resolution adopted. 5. Beckett& Raeder: Carey Baker introduced Ann Yaroch from their office who is (hrf the designer for Phase 2 of the Plymouth Road corridor. The drawings for Phase 2 are about 80% completed. Bodner Center and Wonderland Auto Wash easements are still not signed. All light pole bases are in except for Wonderland Auto Wash. The masonry wall construction should commence within two weeks. A meeting with McMullen Landscape is scheduled for April 3 to select and tag plant materials. Irrigation work has not started. Regular project meetings with Peter Basile and Company and the subcontractors will be held weekly in the Jacobs Electrical trailer to discuss any problems. There is a change on the ornamental fencing. The three light poles in the sidewalk have been removed, and Detroit Edison has started to remove the old poles. The redo on the concrete curbs will be done in April. Mr. Baker distributed a revised work schedule. Mr. Baker was asked what steps were being taken to see that the same easement problems incurred in Phase I will not happen in Phase II. He distributed a copy of the announcement that was sent to all of the property owners in Phase II explaining the improvement project. Also,when the plans have been completed, a reduced set will be made for each property owner and given to each owner by Sally Shipley along with an easement agreement. Thirty-five easements are involved in this phase. The Board reviewed a set of preliminary plans for this phase. Plans have also been sent to MDOT and Wayne County for review. A separate package will be issued for the mast arms. (Similar mast arms are at 12 Mile and Drake Roads). On May 7 a contract will be issued for Phase 2 at an estimated cost of$2.3 million. Site landscaping will start shortly after that and completed in the Spring of 1999. -2- On a motion by Mr. Raby, Supported by Mr. Peterson and unanimously approved, it was #98-9 RESOLVED, that the Plymouth Road Development Authority does hereby authorize Beckett and Raeder Inc. to proceed with an accelerated bid process to advertise plans for Phase II bidding, then have final plans reviewed by the Construction Committee and, if necessary, add any addendums that may be required, and thereafter have all plans prepared for approval at the meeting of May 7, 1998. Mr. Wordhouse, Vice Chairman, declared the motion is carried and the foregoing resolution adopted. Contractors have experienced some difficulties in encountering a gas line and water main down 4' and 6'. Calls were made to Bill Pike and the City. Mr. Wordhouse asked who would be maintaining the landscaping and Mr. Baker explained that the landscape contractor has a one year maintenance responsibility for fertilizing, watering, pruning, pest control and replacement. They will make some calls for preliminary pricing of a bid package for full maintenance starting a year from July. The PRDA would be responsible for water bills, maintaining the shrubs and trimming. The water bill is metered and charged to the PRDA. Watering is on timers which will be set by the property owner. From a liability standpoint, watering is usually set from 1:00 am to 6:00 am. Mayor Kirksey was asked if the City Public Service Department could maintain the corridor landscaping, and the Mayor will check into this. It was suggested that a completion ceremony for the first two phases be held on Plymouth Road around the July 15 completion date. The street lights and the trees will be in, the perennial flowers will not. Mr. Anderson commented that his Civic Association gave positive and enthusiastic responses to the new lights. 6. Reports from Committees: Public Relations Committee: Stan Anderson and Dennis Kujawa met with Fisher Communication Services to discuss the content of the next newsletter which will go to the Post Office on May 30. They have started gathering material and photos of the streetscape. They would like an article on the bond proposal and will ask Mike McGee for his input. It was suggested that photographs of completed renovations such as Quality Inn and Zerbos be included. Mr. Anderson suggested that a letter be sent to Rod Crider with a list of vacated buildings on Plymouth Road and suggest that they consider Plymouth Road for the new Chamber of Commerce location. On a motion by Mr. Anderson, seconded by Mr. Peterson and unanimously approved, it was (11, -3- #98-10 RESOLVED, that the Plymouth Road Development Association send a letter to the Livonia Chamber of Commerce with a list of Plymouth Road vacant buildings to encourage the Chamber to relocate their facility to the Plymouth Road corridor. Mr. Wordhouse, Vice Chairman, declared the motion is carried and the foregoing resolution adopted. Vacant Buildings Committee: Scott Grace reported that Leones food service next to the vacant Salem Lumber Company building will be moving as it was bought out by another food company and will be moving to Canton. The property consists of 12.9 acres and the asking price is$4 million. Scott Grace and Marie Chestney were congratulated on the vacant buildings article published in the Livonia Observer. Construction Committee: No report. Inspection Committee: No report. Search Committee: Absent. (kW 7. Update on Plymouth Road Projects: Mr. Nagy reported that conceptual plans have been submitted to his office for the George Burns Theatre parcel for a full service Meijers store. The plans include the parcel of wetland area which would have to be replaced elsewhere in the city. The property at present is not zoned for this purpose and a zoning change would have to be effected. Also, Edwards Glass is proposing an addition to their building and plans will be available for the Board's review on April 16. The Extended Stay Hotel on Middlebelt Road was shut down due to a lack of compliance with the City. They were approved for an all brick building,but were installing split faced block on the first level and panel brick on the balance. They appealed to City Council, however the matter is still pending. 8. Polling of Board Members: Vice-Chairman Wordhouse announced that Mayor Kirksey has reappointed Stan Anderson, Scott Grace and Mike Polsinelli for another four year term with the PRDA. Ms. Mette said she has had inquiries asking how long construction would take for each individual property. Mr. Nagy said it would be hard to say because each property is different, but the timing would be about two to three months. Mayor Kirksey said that the phone has been jumping off the hook since the announcement of the Meijers store at Plymouth and Farmington. He asked that any inquiries should be tre answered that this is not a done deal, Meijers has an option to buy, and it is very important —4— (10, for people and businesses to know that there will be ample opportunity to attend a meeting and let their concerns be known. Scott Grace called the Comerica Bank building at Plymouth and Middlebelt and was informed that the closing date is May 13 and they were taking only written requests for size and price. He suggested the Board might consider buying a portion of their parking lot at the Middlebelt/Plymouth Road corner. Mr. Raby said they might be willing to donate it to the PRDA and Scott will look into it further. The Mayor was thanked for his kind words on behalf of the reappointed members and the PRDA. Mayor Kirksey stated he was honored to make an easy recommendation like that and was impressed with the dedication and productivity of the group. 9. Adjournment: On a motion duly made, seconded and unanimously adopted, the 71st Regular Meeting held by the Plymouth Road Development Authority on April 2, 1998 was adjourned at 5:25 PM. The next meeting of the Plymouth Road Development Authority will be held on April 16, 1998 in the 4th Floor Conference Room of City Hall. Lir Doris Urbanski, Secretary -5-