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HomeMy WebLinkAboutPRDA MINUTES 1997-12-04 MINUTES OF THE 65TH REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 65th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan was called to order at 3:30 p.m., Thursday, December 4, 1997 in the 4th Floor Conference Room of City Hall. Members Present: Mayor Jack E. Kirksey Mr. Mike Polsinelli Mr. Stan Anderson Mr. Scott Grace Mr. Lowell Peterson Mr. Bill Pike Mr. Dennis Kujawa Mr. Marvin Walkon Members Absent: Mr. Donald Gelinas (excused) Mrs. Toni Mette (excused) Mr. Adelard Raby (excused) Mr. Jerry Wordhouse (excused) (i,,, Others Present: Mr. John Nagy, Director Mrs. Doris Urbanski, Secretary Mr. Carey Baker, Beckett and Raeder Inc. Mr. Mike Slater, Finance Director Mr. Dennis Neiman, Miller Canfield Mr. Pat McGow, Miller Canfield Mr. Jack Engebretson 1. Roll was called. 2. Adoption of November 20, 1997 Minutes: On a motion duly made, seconded and unanimously adopted, it was #97-69 RESOLVED that, the minutes of the 64th Regular Meeting held by the Plymouth Road Development Authority on November 20, 1997 are approved. Mr. Polsinelli, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Budget Report- Mike Slater: As of October 31, 1997, the PRDA has total assets of$1,255,326.44. There is one more month to the close out of the fiscal year. December 1 will see a new tax levy and an increase in anticipated taxes. All the October disbursements of$11,185 were expected. Mr. Anderson asked if the Entertainment Real Estate Report from Ecklein Communications had been renewed for another year ($297) and Mr. Slater said he had. Mr. Anderson suggested this expense be discontinued in light of the fact that the George Burns theater was no longer an issue. On a motion by Mr. Anderson, seconded by Mr. Kujawa and unanimously adopted, it was #97-70 RESOLVED that, at the subscription renewal period of the Entertainment Real Estate Report for 1999, The Plymouth Road Development Authority will discuss the matter of renewal to this publication for the purpose of possibly discontinuing receipt of this newsletter. Mr. Polsinelli, Chairman, declared the motion is carried and the foregoing resolution adopted. 4. Comments from Chairman: Mr. Polsinelli welcomed Jack Engebretson, Council President elect, to the meeting and also introduced Mr. Neiman and Mr. McGow, bond counsel from Miller Canfield. 5. Plymouth Road Financing: Mike Slater noted that there were three issues to be discussed: 1) Issue of whether by extending the life of the Authority, does it give the other tax entities (Wayne County and Schoolcraft College)the opportunity to opt out; 2) A resolution authorizing the issuance of bonds in the proper format to send to City Council; and 3)How to amend extending the life of the Authority 15 years now which however would not be long enough for the bonds. Mr. Neiman: 1) An amendment to extend the life of a plan does not allow a taxing jurisdiction to opt out. Only a new authority, or if an existing jurisdiction extends the boundaries of the district, has this provision. 2) A suggested resolution requesting issuance of bonds and declaring projected tax increment revenues was prepared by Miller Canfield and presented to the Board. Discussion followed regarding the amount of the bond request and the length of time. Mr. Neiman stated it would be an advantage to go for 20 years from a function value (useful life). He was asked the costs for the sale of the bonds and Mr. Neiman answered that all costs come out of the bond issue. The total cost should not exceed 4%. Money is earned on the interest as well as income is not paid on the interest. The bond sale could take place in late April and the money available in mid May. Discussion followed on the amount for the bond issue, and $7,500,000.00 was agreed upon. On a motion by Lowell Peterson, seconded by Marvin Walkon and unanimously approved, it was #97-71 RESOLVED that, the Plymouth Road Development Authority does hereby authorize Miller Canfield to prepare a Resolution for City Council approval requesting issuance of 20 year bonds totaling $7,500,000.00 for the 1r Plymouth Road corridor improvements. -2- A roll call vote on the foregoing resolution resulted in the following: AYES: Mayor Kirksey, Mike Polsinelli, Stan Anderson, Scott Grace, Lowell Peterson, Bill Pike, Dennis Kujawa, Marvin Walkon NAYS: None ABSENT: Donald Gelinas, Toni Mette, Adelard Raby, Jerry Wordhouse Mr. Polsinelli, Chairman, declared the motion is carried and the foregoing resolution adopted. It was discussed as to whether or not a member of the Council should be a PRDA board member as Mike McGee, retiring Council member, has been the advisor for this project. Mr. Neiman stated it was not necessary from a legal standpoint. Mayor Kirksey stated it was necessary for the Mayor to be a member and he personally supported Council representation as a liaison person between the Board and Council. Pat McGow: The procedure would be that the Board first determines to amend the plan, approve the amendments and submit a request to City Council to hold a public hearing on this matter approximately a month later to allow time to publish the Public Hearing in the newspapers twice. The notice must also be posted in 10 places and mailed to residents in the district. Then the Council will hold a Public Hearing to adopt an ordinance to amend the plan. Taxing units that levy taxes in the district (Wayne County, schools and State Treasurer) must also be notified. 6. Beckett& Raeder: Carey Baker will have 2 aerial surveys for the next meeting of the Board. The meeting with Eternal Tattoo went well and they are willing to sign the easement form. The only problem is with the signage. If the landscape screening were to be installed as proposed, his sign would be covered. One possibility would be to go to the Zoning Board of Appeals to raise the sign an additional 3' for visibility. The only outstanding easement to be signed is with Lasky Furniture. BRI met with Roger Stacey of Peter Basile& Sons who agreed to correct all of the substandard work discussed. Jacob's Electric will start work shortly. The limestone jobbers have not responded to further inquiries on the color requested, and Roger Stacey was asked to get another supplier. 7. Reports from Committees: Public Relations Committee: Stan Anderson showed the Board the premier issue of the PRDA newsletter which will have a mailing of 44,000 this week. He asked the Board's input on how often the newsletter should be mailed and if it should continue to be mailed to everyone in Livonia or just the Plymouth Road business district. The cost for this issue was $7000, however it is estimated that costs for future issues at 4 times a year would be about $15,000. Other suggestions were -3- to include a PRDA page in the City newsletter ($3000/page), get free press coverage in the Detroit newspapers and Livonia Observer, Crain's Detroit Business and the Chamber's Communicator. Mayor Kirksey offered his"Report from the Mayor" page once a year in the newsletter at no cost. Chairman Polsinelli suggested three issues a year to keep the businesses in the corridor informed. Vacant Buildings Committee: The House of Maple is now being represented by Schostak Brothers, Quality Inn is being remodeled, and the building next to MaMa Mia's has been sold to Pastor. Construction Committee: None. Nominating Committee: Mr. Peterson requested that the ballots for the annual election of officers be returned by the December 18 meeting for the election on January 8, 1998. Inspection Committee: Absent. Search Committee: Marvin Walkon would like this committee expanded and perhaps include someone from the Planning Commission and Council. He also suggested that perhaps a DDA Director from another city could speak to this group. Mr. Anderson suggested that the first order should be a job description for this PRDA Director and the amount of time that would be required for this position. Mr. Polsinelli said the Director would replace a lot of day-to-day business and asked if this person would replace Mr. Nagy as Director. Mr. Nagy thought that the City Planner should sit at the table for a broader planning perspective. S. Update on Plymouth Road Projects: The two project signs will be installed next week. City Council asked the Salvation Army to bring back to Council new elevation plans. Their landscape plans will conform to the Plymouth Road Streetscape plan. The deed to the closed gas station at Plymouth and Laurel has to be clarified. 9. Polling of Board Members: Dennis Kujawa requested Mr. Polsinelli check into the Livonia advertising boards to display at his bank branch. 9. Adjournment: On a motion duly made, seconded and unanimously adopted, the 65th Regular Meeting held by the Plymouth Road Development Authority on December 4, 1997 was adjourned at 5:40 PM. The next meeting of the Plymouth Road Development Authority will be held on December 18, 1997 in the 4th Floor Conference Room of City Hall. f (lA.> L V :. ft:9 x2c� Doris Urbanski, Secretary -4-