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HomeMy WebLinkAbout1292nd CSC Meeting (January 18, 2012)1292"d REGULAR MEETING OF THE CIVIL SERVICE COMMISSION The 1292"d Regular Meeting of the Civil Service Commission was held on Wednesday, January 18, 2012. The meeting was called to order at 5:35 p.m. Members Present: Also Present: Robert Varney, Former Clerk I Charlotte S. Mahoney, Chairperson Harry C. Tatigian Brian Meakin Robert F. Biga, Human Resources Director Gretchen Guisbert, Secretary III Derrick L. Washington, Personnel Analyst II Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was 12-03 RESOLVED, that the minutes of the 1291" Regular Meeting held Wednesday, December 7, 2011, be approved as submitted. 12-04 RESOLVED, that the minutes of the 102"d Special Meeting held Friday, January 6, 2012, be approved as submitted. Chairperson Mahoney introduced Brian Meakin who was appointed to the Civil Service Commission by Mayor Kirksey to fill the vacated Commission position. The Chairperson stepped down during the next two resolutions and passed the gavel to Mr. Meakin. Upon a motion by Mr. Tatigian, seconded by Ms. Mahoney and adopted, it was 12-05 RESOLVED, That having received the resignation of Charlotte Mahoney from the Board of Trustees, the Civil Service Commission does hereby accept the resignation of Ms. Mahoney to the Board of Trustees, effective immediately. Upon a motion by Mr. Tatigian, seconded by Mr. Mahoney and adopted, it was 12-06 RESOLVED, That having accepted the resignation of Ms. Mahoney to the Board of Trustees of the Livonia Employees Retirement System, the Civil Service Commission does hereby appoint Mr. Meakin to the Board of Trustees, based upon his past service on the Board of Trustees while a City Council member. Mr. Meakin returned the gavel to Ms. Mahoney who resumed as Chairperson. Paget 1292°d Regular Meeting January 18,2012 Ms. Mahoney stated it will serve the City well to have Mr. Meakin on the Board of Trustees. Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was 12-07 RESOLVED, That having reviewed the Departmental Correspondence of December 8, 2011, from Ruth Love, Clerk -Typist II, requesting a military leave of absence, the Civil Service Commission does hereby approve a military leave of absence from December 19, 2011 to December 23, 201 land also from December 26, 2011 through June 3, 2012. Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was 12-08 RESOLVED, That the Civil Service Commission does hereby confine the administrative approval of the eligible list for Police Captain (1329 p.). list for Deputy Police Chief (1331 p.). Service Aide Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was 12-09 RESOLVED, That the Civil Service Commission does hereby confine the administrative approval of the eligible list for Deputy Police Chief (1331 p.). Service Aide (933 o.c.). Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was 12-10 RESOLVED, That the Civil Service Commission does hereby confine the administrative approval of the eligible list for Police Chief (1330 p.). Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was 12-11 RESOLVED, That the Civil Service Commission does hereby confine the administrative approval of the eligible list for Equipment Operator II (1327 p.). Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was 12-12 RESOLVED, That the Civil Service Commission does hereby confine the administrative approval of the eligible list for Police Service Aide (933 o.c.). The Commission received and fled the following: a. Status of Temporary Employees Report for December 2011. b. Non -Resident Report as of January 1, 2012. C. Current Open -Competitive and Promotional Eligible Lists as of January 1, 2012. d. Affirmative Action Report for December 2011. Page 1292°d Regular Meeting January 18,2012 e. Removal of names from active eligible list report for the month of December 2011. f. Council Resolutions from the meeting of December 14, 2011 with minutes to be approved January 11, 2012: #403-11 RESOLVED, that having considered a letter from the City Clerk, dated November 23, 2011, in accordance with the provisions of Section 30a of 1963 PA 65 (MCLA 168.30a), as amended, the Council does hereby reappoint Margaret Gray, 9840 Berwick, Livonia, Michigan 48150, as a Republican member of the Board of Canvassers of the City of Livonia for a term expiring December 31, 2015; FURTHER, in the event of illness or absence of this member, the City Clerk is hereby authorized to appoint a temporary member to serve on the Board of Canvassers in accordance with the provisions of Section 30g of 1963 PA 65 (MCLA 168.30g), as amended. #404-11 RESOLVED, that having considered a letter from the City Clerk, dated November 23, 2011, in accordance with the provisions of Section 30a of 1963 PA 65 (MCLA 168.30a), as amended, the Council does hereby reappoint David Sudek, 15906 Brentwood, Livonia, Michigan 48154, as a Democratic member of the Board of Canvassers of the City of Livonia for a lens expiring December 31, 2015; FURTHER, in the event of illness or absence of this member, the City Clerk is hereby authorized to appoint a temporary member to serve on the Board of Canvassers in accordance with the provisions of Section 30g of 1963 PA 65 (MCLA 168.30g), as amended. #405-11 RESOLVED, that having considered a communication from the Director of Human Resources, dated December 1, 2011, which bears the signature of the Director of Finance and is approved for submission by the Mayor, and which transmits resolution #11-120 adopted by the Civil Service Commission on November 30, 2011, wherein it is recommended that the proposed agreement between the City of Livonia and the AFSCME Union Local 1917, as summarized in the attachment to the aforesaid communication, be approved for the period December 1, 2010, through November 30, 2013, the Council does hereby approve of and concur in the aforesaid action of the Civil Service Commission; and the Mayor and City Clerk are hereby requested to affix their signatures to the said contract, for and on behalf of the City of Livonia, and to do all other things necessary or incidental to the full performance of this resolution. g. Letter of January 9, 2012, from Mayor Jack E. Kirksey to Ronald Campau, former Civil Service Commissioner, thanking him for his dedicated service to the City of Livonia; and letter of January 9, 2012, from Mayor Jack E. Kirksey to Brian Meakin, appointing him as a member of the Civil Service Commission. h. Expiring eligible lists for the month of February 2012 — None. Derrick L. Washington, Personnel Analyst II, explained that Fire Chief Whitehead wanted to broaden the field of qualified applicants for Firefighter and therefore, new language was added to qualification #3 of the requested announcement. Mr. Washington further explained that if an applicant is currently enrolled in a Paramedic/ACLS curriculum, that individual Page 1292°d Regular Meeting January 18, 2012 would be qualified to continue in the examination process for Firefighter up to placement on the eligible list. Therefore, this change allows for a larger number of qualified applicants to be considered in the examination process. Mr. Biga referenced paragraph 8. of the proposed qualifications for Firefighter and stated by opening up the qualifications, applicants who have not obtained the Paramedic license and ACLS certification will need to have it by the time their name is reached on the eligible list in order for their name to be certified. Otherwise, their name would be bypassed on the eligible list. Mr. Biga explained that by Civil Service Rules the Civil Service Commission sets the qualifications for all examinations. Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was 12-13 RESOLVED, That having reviewed the letter of January 5, 2012, from Shadd A. Whitehead, Fire Chief, and the memorandum of January 11, 2012, from Derrick L. Washington, Personnel Analyst II, to Robert F. Biga, Human Resources Director, requesting an open -competitive examination for Firefighter and proposed qualifications and parts of examination and weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS By the closing date of the announcement, applicants must: 1. Be a citizen of the United States or a resident alien with the right to work in the United States. 2. Have a high school diploma or valid equivalency certificate. Preference will be given applicants that have a Bachelor's Degree or an Associate's Degree in Fire Science or an EMS curriculum. 3. Hold a current State of Michigan Paramedic License or National Registry EMT - Paramedic and be ACLS (Advanced Cardiac Life Support) certified, or currently enrolled in a Pammedlc/ACLS curriculum. 4. Possess the Conference of Western Wayne Firefighter Written and Physical Agility Test Certificates. THE AGILITY TEST CERTIFICATE MUST HAVE BEEN ISSUED IN THE TWELVE (12) MONTHS PRIOR TO THE CLOSING DATE OF THE ANNOUNCEMENT. 5. Possess normal visual functions and acuity in each eye of 20/100 or better, correctable to 20/20 with eyeglasses. NOTE: Applicant must submit a completed City of Livonia Firefighter Visual Acuity form dated after August 27, 2011, signed by a physician, optometrist or ophthalmologist attesting to the applicant's visual acuity in each eye corrected and uncorrected. 6. Be free from any physical defects, chronic diseases, organic or functional conditions or mental and emotional instabilities which may lend to impair the efficient performance of duties or which might endanger the lives of others or the individual employee. 7. Possess and maintain a valid motor vehicle operator's or a basic commercial driver's license and have an acceptable driving record. Pages 1292°d Regular Meeting January 18,2012 8. AT THE TIME OF CERTIFICATION TO THE DEPARTMENT FOR FINAL INTERVIEW AND HIRING CONSIDERATION, CANDIDATES MUST POSSESS: A. A current State of Michigan Paramedic License or National Registry EMT - Paramedic, and be currently ACLS certified. B. A State of Michigan Firefighter II Certificate or equivalent certification in a state that has reciprocity. NOTE: CANDIDATES ARE REQUIRED TO SUBMIT ORIGINAL DEGREES/ TRANSCRIPTS, LICENSES AND CERTIFICATIONS BY THE CLOSING DATE OF THIS ANNOUNCEMENT. DESCRIPTION OF WORK Employees in this classification work in the Fire Division of the Department of Public Safety under the supervision of a higher-ranking officer. Employees perform both fire fighting and emergency medical service duties. Employees are required to engage in training in fire prevention and fire suppression, hazardous materials, basic and advanced first aid, emergency medical technician, advanced emergency medical technician, and any other training deemed necessary to perform emergency response and medical activities as provided by the Fire Division. While on duty, employee behavior and performance is regulated by Department Rules and Regulations, Civil Service Rules and Regulations, and Department Policies and Procedures. Employee behavior and performance is further regulated and controlled by orders issued by higher-ranking officers. Employees also perform related duties as assigned. PARTS OF EXAMINATION AND WEIGHTS Written Test — 50%' Oral Interview — 50% Background Investigation — Pass/Fail Psychological Evaluation — Pass/Fail 'NOTE: The thirty (30) candidates with the highest passing scores on the Written Test will be invited to continue to the Interview portion of the examination process. Remaining candidates who pass the Written Test will have their names kept on file for future reference during the life of the eligible list. The results at each step in the application process will detennine eligibility for continuation on to subsequent steps. The process includes application review, written test, oral board interview and background investigation. Candidates who attain the minimum passing score and provide documentation of receipt of advanced degrees shall have points added to their earned scores. After passing all parts of the examination, one (1) point will be added for attaining an Associate's Degree in Fire Science or an EMS curriculum; Two (2) points will be added for attaining a Bachelor's Degree in Fire Science or an EMS curriculum. Applicants must pass each part of the examination process in order to be placed on the eligible list. Applicants must pass a pre-employment psychological evaluation and physical examination at the time of hire conducted by representatives of the City of Livonia. Page 1292°d Regular Meeting January 18, 2012 The LLSA Grievance dated January 12, 2012, from Jeffrey Teeter, former Police Sergeant, regarding sick time payout, was withdrawn from the agenda at his request and will be reviewed at the February 15, 2012 meeting. Robert F. Biga, Human Resources Director, staled that the request from Robert Varney, former Clerk I, requesting a waiver of the two-year limit for a layoff list is a contract issue. Mr. Biga explained that according to Article 14, Loss of Seniority and Status, of the labor contract between the City of Livonia and Union Local 192 an employee loses seniority and status after being laid off for 2 years or the length of seniority with the City. Mr. Varney had less than 2 years of seniority at the time of his layoff. Therefore, he would lose his seniority after 2 years on layoff. After two (2) years, the list expires. Mr. Biga stated Mr. Varney is requesting a waiver of the two (2) year limit for loss of seniority. Mr. Washington advised that Mr. Varney was present at the meeting. Mr. Varney staled he understood there had to be a cutoff limit at some point, but he believed the job opening occurred sometime in December, which was within weeks after his 2 year limit. Mr. Varney stated he was laid off on November 27, 2009 and at that point the library generously offered him a Library Page position which he took, but that position is at a much lower wage. Mr. Varney explained that he look the Library Page job and had been waiting for an opening to get back in. Mr. Varney said R seemed to him that as soon as the 2 year limit passed, there was an opening at the Sandburg Library, which was the position he used to have. Mr. Varney stated his former supervisor gave him good evaluations and he could return to that job with no training, thereby saving the City the cost of running an open - competitive examination. Mr. Varney reiterated that it was less than two (2) months since the 2 year limit had passed. Ms. Mahoney clarified the job wasn't posted back in November. Mr. Varney explained that it was posted in January and he was informed the libraries are very short-staffed and they would like to fill the vacant positions as soon as possible. Upon a motion by Mr. Taligian, seconded by Mr. Meakin and unanimously adopted, it was 12-14 RESOLVED, that having reviewed the letter of January 13, 2012, from Robert Varney, former Clerk I (RPT), requesting an extension of the two-year time limit for a layoff list per the Union Local 192 collective bargaining agreement with the City of Livonia, and having discussion with Robert Varney, former Clerk I; Derrick L. Washington, Personnel Analyst 11, and Robert F. Biga, Human Resources Director, the Civil Service Commission does hereby extend the layoff list for Clerk I for an additional two (2) months through January 27, 2012, based on extenuating circumstances, and it is understood this action is non -precedent setting. The Commission received and fled the following: Page] 1292 v° Regular Meeting January 18, 2012 Council Resolutions from the meeting of November 2, 2011 with minutes to be approved November 16, 2011: #358-11 RESOLVED, that having considered a communication from the Human Resources Director, dated October 13, 2011, which bears the signature of the Director of Finance and is approved for submission by the Mayor, and which transmits a resolution adopted by the Civil Service Commission on October 12, 2011, approving the contract between the City of Livonia and AFSCME Union Local 192 for the period December 1, 2010, through November 30, 2013, the Council does hereby approve of and concur in the aforesaid action of the Civil Service Commission; and the Mayor and City Clerk are hereby requested to affix their signatures to the said contract, for and on behalf of the City of Livonia, and to do all other things necessary or incidental to the full performance of this resolution. #359-11 RESOLVED, that having considered a communication from the Human Resources Director, dated October 13, 2011, which bears the signature of the Director of Finance and is approved for submission by the Mayor, and which transmits a resolution adopted by the Civil Service Commission on October 12, 2011, and which recommends certain salary and fringe benefit adjustments for non -represented City of Livonia employees, for the period December 1, 2010, through November 30, 2013, which are as follows: 1. Wage rates frozen from December 1, 2010, through November 30, 2013 All employees will have six (6) unpaid days in 2012 and 2013. Three (3) of the days each year will be unpaid holidays — President's Day, Good Friday and the Day after Thanksgiving. Employees will not work and will not receive any pay for the day. If an employee works on an unpaid holiday, the employee will be paid straight time wages for the first eight (8) hours worked. The other three (3) days will be scheduled around holidays, the Friday before Memorial Day, the Friday before Labor Day and July 5. The effective wage reduction through the implementation of unpaid days off is 2.3%. Modification of health insurance plan to include the following cost saving items: $250 (single) and $500 (two-person/family) deductibles. 80%/20% Community Blue Plan 3 up to $1,000 per member or $2,000 per family maximum out of pocket co-insurance. Office Visit co -pay $20. Emergency Room co -pay $100, waived if admitted to the hospital. $10 (generic)/$25 (formulary)/$50 (non -formulary) drug prescription co -pays. Employees participating in the Health Retirement Savings Account (HRSA) will vest in the City's contribution after four (4) years of service. Page 1292°d Regular Meeting January 18,2012 5. All pay steps will be frozen for employees hired or promoted after September 8, 2011. The frozen steps will be implemented on November 30, 2013, at 11:59 p.m. 6. Increase optical reimbursement from $100 to $150 per family for a two-year period and increase in dental reimbursement from $650 to $700/family/year. 7. Implement state -mandated caps on the amount the City will pay for current employee health insurance - $5,500 single coverage; $11,000 two -person coverage; $15,000 family coverage. These caps will be adjusted annually in October by the State Treasurer based on the consumer price index as set forth in Public Act 152 of 2011. 8. Retirees will pay up to $2,400 per year for the base retiree health insurance. Retirees will pay the co -pay in retirement that they paid as an active employee at the time of retirement up to a maximum of $200/month. Employees electing the optional health plan will pay the difference in illustrative monthly rates between the Community Blue Plan 3 and the Optional Blue Choice plan in addition to the amount paid by employees selecting the base plan, if the optional plan is more expensive. 9. Elimination of longevity payments for employees hired after September 8, 2011. 10. Reduction in the number of sick hours from eight (8) hours per month to six (6) hours per month and reduction in the maximum number of sick days paid out at retirement from one -hundred (100) to seventy-five (75) for employees hired after September 8, 2011. 11. Reduce the number of days an employee can be absent from five (5) to four (4) to be eligible for three (3) day vacation bonus and elimination of bonus sick leave day. 12. Accrue vacation on a monthly basis. Employees hired after September 8, 2011, will have a reduced schedule. The new schedules are: Effective January 1, 2012, employees hired prior to September 8, 2011, shall accrue vacation at the following rate for each completed month of service with changes effective on their anniversary date: Years of Service Hours of Vacation 15 Seven (7) hours per month 5-10 Ten and one-half (10.5) hours per month 10-20 Fourteen (14) hours per month Page 1292°d Regular Meeting January 18,2012 20-25 Fifteen (15) hours per month 25 or more Sixteen (16) hours per month Effective January 1, 2012, employees hired after September 6, 2011, shall accrue vacation at the following rale for each completed month of service, with changes effective on their anniversary date: Years of Service Hours of Vacation 15 Six (6) hours per month 5-10 Nine (9) hours per month 10-20 Eleven (11) hours per month 20 or more Thirteen (13) hours per month Vacation for all employees may be accumulated up to 456 hours. Any accrued time in excess of 456 hours shall be lost. The 456 hour maximum accumulation includes any bonus vacation days earned. Employees will not earn vacation time while on an unpaid leave of absence or disciplinary suspension. 13. Employees who work or get paid for forty (40) hours in a work week and work overtime will be paid at 1-% times their hourly rate for all hours worked. Employees will still be able to receive compensatory time instead of payment. Employees may accumulate up to sixty (60) hours. Employees will be paid for overtime hours worked if they have sixty (60) hours in their compensatory time bank. 14. Effective January 1, 2012, National and City Elections will no longer be paid holidays. They will be regular workdays. the Council does hereby concur in the recommendation of the Civil Service Commission and the salary and fringe benefit adjustments set forth above are hereby approved. #360-11 RESOLVED, that having considered a communication from the Mayor, dated October 13, 2011, which recommends certain salary and fringe benefit adjustments for Appointed Department Head classifications for the period December 1, 2010, through November 30, 2013, which are as follows: Wage rates frozen from December 1, 2010, through November 30, 2013. Page 10 1292°d Regular Meeting January 18,2012 2. All employees will have six (6) unpaid days in 2012 and 2013. Three (3) of the days each year will be unpaid holidays — President's Day, Good Friday and the Day after Thanksgiving. Employees will not work and will not receive any pay for the day. If an employee works on an unpaid holiday, the employee will be paid straight time wages for the first eight (8) hours worked. The other three (3) days will be scheduled around holidays, the Friday before Memorial Day, the Friday before Labor Day and July 5. The effective wage reduction through the implementation of unpaid days off is 2.3%. 3. Modification of health insurance plan to include the following cost saving items: a. $250 (single) and $500 (two-person/family) deductibles. b. 80%/20% Community Blue Plan 3 up to $1,000 per member or $2,000 per family maximum out of pocket co-insurance. C. Office Visit co -pay $20. d. Emergency Room co -pay $100, waived if admitted to the hospital. e. $10 (generic)/$25 (formulary)/$50 (non-fonnulary) drug prescription co -pays. 4. Employees participating in the Health Retirement Savings Account (HRSA) will vest in the City's contribution after four (4) years of service. 5. All pay steps will be frozen for employees hired or promoted after September 8, 2011. The frozen steps will be implemented on November 30, 2013, at 11:59 p.m. 6. Increase optical reimbursement from $100 to $150 per family for a two-year period and increase in dental reimbursement from $650 to $700/family/year. 7. Implement state -mandated caps on the amount the City will pay for current employee health insurance - $5,500 single coverage; $11,000 two -person coverage; $15,000 family coverage. These caps will be adjusted annually in October by the Slate Treasurer based on the consumer price index as set forth in Public Act 152 2011. 8. Retirees will pay up to $2,400 per year for the base retiree health insurance. Retirees will pay the co -pay in retirement that they paid as an active employee at the time of retirement up to a maximum of $200/month. Employees electing the optional health plan will pay the difference in illustrative monthly rates between the Community Blue Plan 3 and the Optional Blue Choice plan in addition to the amount paid by employees selecting the base plan, if the optional plan is more expensive. 9. Elimination of longevity payments for employees hired after September 8, 2011. Page 11 1292°d Regular Meeting January 18, 2012 10. Reduction in the number of sick hours from eight (8) hours per month to six (6) hours per month and reduction in the maximum number of sick days paid out at retirement from one -hundred (100) to seventy-five (75) for employees hired after September 8, 2011. 11. Reduce the number of days an employee can be absent from five (5) to four (4) to be eligible for three (3) day vacation bonus and elimination of bonus sick leave day. 12. Accrue vacation on a monthly basis. Employees hired after September 8, 2011, will have a reduced schedule. The new schedules are: Effective January 1, 2012, employees hired prior to September 8, 2011, shall accrue vacation at the following rate for each completed month of service with changes effective on their anniversary date: Years of Service Hours of Vacation 15 Six (6) hours per month 15 Seven (7) hours per month 5-10 Ten and one-half (10.5) hours per month 10-20 Fourteen (14) hours per month 20 or more Thirteen (13) hours per month 20-25 Fifteen (15) hours per month 25 or more Sixteen (16) hours per month Effective January 1, 2012, employees hired after September 8, 2011, shall accrue vacation at the following rale for each completed month of service, with changes effective on their anniversary date: Years of Service Hours of Vacation 15 Six (6) hours per month 5-10 Nine (9) hours per month 10-20 Eleven (11) hours per month 20 or more Thirteen (13) hours per month Vacation for all employees may be accumulated up to 456 hours. Any accrued time in excess of 456 hours shall be lost. The 456 hour maximum accumulation includes any bonus vacation days earned. Employees will not earn vacation time while on an unpaid leave of absence or disciplinary suspension. Page 12 1292°d Regular Meeting January 18, 2012 13. Employees who work or get paid for forty (40) hours in a work week and work overtime will be paid at 1-% times their hourly rate for all hours worked. Employees will still be able to receive compensatory time instead of payment. Employees may accumulate up to sixty (60) hours. Employees will be paid for overtime hours worked if they have sixty (60) hours in their compensatory time bank. 14. Effective January 1, 2012, National and City Elections will no longer be paid holidays. They will be regular workdays. the Council does hereby concur in the recommendation of the Mayor and the salary and benefit adjustments set forth above are hereby approved. Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was RESOLVED, That the meeting be adjourned at 6:04 p.m. Gretchen Guisbert, Secretary III Charlotte S. Mahoney, Chairperson Harry C. Tatigian, Commissioner Brian Meakin, Commissioner