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HomeMy WebLinkAboutCOUNCIL STUDY - 2013-01-07 CITY OF LIVONIA— CITY COUNCIL MINUTES OF STUDY MEETING HELD JANUARY 7, 2013 Meeting was called to order at 8:00 p.m. Present: John Pastor, Thomas Robinson, Maureen Miller Brosnan, Brandon Kritzman, James McCann, Joe Laura, and Laura Toy. Absent: None. Elected and appointed officials present: Todd Zilincik, City Engineer; Mark Taormina, Director of Planning and Economic Development; Don Knapp, City Attorney; Terry Marecki, City Clerk; and Jack E. Kirksey, Mayor. McCann mentioned Violet `Dee Dee' Dittmar passed away on December 27, 2012. He recognized how she actively volunteered with Livonia Town Hall, Friends of the Library, and Greenmead. She will be dearly missed. Laura mentioned Mrs. Lina Soave, mother of Maria, Leo, Dominic and Mike Soave, passed away on December 30, 2012; he extended condolences to the family and asked for a moment of silence. President Toy gave a shout out to Tom Wozniak, former President of Rosedale Gardens Homeowners Association, who has been ill. She wished him a speedy recovery. Laura congratulated Tammy Bonifield and Julie Robinson the newest members of the Livonia Public School Board. Mayor Kirksey wished everyone a Happy New Year. He said there are 38,000 households, over 4,000 businesses, 560 miles of sidewalks and 370 miles of streets. He reported the City did plow the streets for the entire City 10 days ago and they have salted intersections. Basically, people are shoveling their snow. Civic Associations may want to work with anyone that is not shoveling. The Mayor thanked the DPW workers for their hard work. AUDIENCE COMMUNICATION: None. NEW BUSINESS 1. REQUEST TO WAIVE SIDEWALK REQUIREMENT: Angelo Mauti, re: for the home being constructed at 18935 Laurel. Angelo Mauti was present to answer any questions from the Council. Laura offered the approving resolution for the Consent Agenda. 2 DIRECTION: APPROVING CONSENT 2. REQUEST FOR ISSUANCE OF A PERMIT FOR WADE SHOWS TO HOLD CARNIVAL AMUSEMENT RIDES AT FORD FIELD AND VETERANS' PARK JUNE 25-30, 2013, DURING REFERENCED HOURS; A PERMIT FOR A FIREWORKS DISPLAY BY AMERICAN FIREWORKS, INC. TO BE HELD AT 10:15 P.M. ON JUNE 30, 2013 AT VETERANS' PARK; AND AUTHORIZATION TO USE AND LEASE THE FACILITIES AT FORD FIELD, EDDIE EDGAR ARENA AND VETERANS' PARK DURING SPREE '63: Dan Spurling, President, Livonia Anniversary Committee, Inc., re: same. Dan Spurling, President, Livonia Anniversary Committee, presented the request to the Council and was ready to answer any questions from the Council. President Toy asked Mr. Spurling if this event was still the second largest if it is now the largest event of this type in the state. Spurling said with the Michigan State Fair being discontinued, it is now the largest event in the State of Michigan of this type. Robinson offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 3. REQUEST TO CLOSE STARK ROAD FROM THE FAMILY Y (14255 STARK ROAD) TO LYNDON AND LYNDON FROM FARMINGTON ROAD TO STARK ROAD TO TRAFFIC FROM 8:00 A.M. JUNE 247 2013 THROUGH 12:00 NOON ON JULY 17 2013 (MONDAY THROUGH MONDAY); AND TO REQUEST THAT THE CITY SEEK PERMISSION FROM THE WAYNE COUNTY ROAD COMMISSION TO ALLOW THE CLOSURE OF FARMINGTON ROAD BETWEEN THE 1-96 OVERPASS AND FIVE MILE ROAD FROM 8:30 P.M. THROUGH 11:30 P.M. ON JUNE 307 2013 (SUNDAY) IN CONNECTION WITH SPREE '63: Dan Spurling, President, Livonia Anniversary Committee, Inc., re. same. Dan Spurling, President, Livonia Anniversary Committee, presented the request to the Council noting an amendment in the time for the closure of Farming Road to begin at 5:30 P.M.; he was ready to answer any questions from the Council. Kritzman noted that there has been an issue pointed out to him that members of the YMCA has been prevented from getting through to the YMCA parking lot by employees of the Livonia Police Department. Spurling acknowledged there have been traffic related issues in the past and said he would look into the matter. Pastor said the members of the YMCA can easily access the YMCA parking lot by entering in off of Stark Road, he noted that Lyndon west to Stark will be closed off to traffic. 3 Robinson offered the approving resolution with the amended time for the Consent Agenda. DIRECTION: APPROVING CONSENT 4. REQUEST TO DISPLAY BANNERS ON FARMINGTON ROAD AND FIVE MILE ROAD AND 4' X 8' SIGNS AT CITY HALL AND FORD FIELD FROM MAY 27, 2013 THROUGH JUNE 30, 2013: Dan Spurling, President, Livonia Anniversary Committee, Inc., re: same. Dan Spurling, President, Livonia Anniversary Committee, presented the request to the Council and was ready to answer any questions from the Council. He said this is the same as what they have requested in the past. President Toy recalled some concerns with people cutting through the Wood Creek Farms Subdivision and asked Mr. Spurling what was being done to remedy that situation; he said signs have been made up to close those roads to local traffic only. Robinson offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 5. REQUEST FOR AUTHORIZATION TO PURCHASE INTEGRATED FIREFIGHTER TRACKING SYSTEM UTILIZING ADDITIONAL DHS ASSISTANCE TO FIREFIGHTER GRANT (AFG) FOR 2011: Livonia Fire & Rescue, re: that will incorporate a transmitter in the breathing apparatus previously purchased through this grant with the City's share being 20% ($67070.80). Shadd Whitehead, Fire Chief, presented the request to the Council. He said the department has been fortunate enough to be extended an additional appropriation under an earlier grant award through the DHS Assistance to Firefighters Grant (AFG) for 2011. This additional appropriation will be used to purchase an electronic firefighter tracking system (ISI EchoTracer System) that incorporates a transmitter imbedded in each of the department's SCBAs. This system is a critical component in overall fire ground accountability and will now allow rescue teams (known as Rapid Intervention Team or RIT) to quickly locate trapped or lost firefighters engaged in interior firefighting operations. This total project cost is $30,354. The Federal share for this grant is $24,283.20, with the department's share at 20% of the total project cost being $6,070.80. Chief Whitehead was ready to answer any questions from the Council. McCann offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 4 6. REQUEST TO ACCEPT A DELEGATION AGREEMENT WITH THE STATE OF MICHIGAN, BUREAU OF FIRE SERVICES, GIVING LIVONIA FIRE AND RESCUE AUTHORIZATION TO INSPECT CONSUMER FIREWORKS RETAIL SALES FACILITIES: Department of Fire & Rescue, re: for the year 2013. Shadd Whitehead, Fire Chief, presented the request to the Council. He said the department has been offered the opportunity to locally inspect all Fireworks Sales Facilities within our jurisdiction. The State of Michigan, Bureau of Fire Services has instituted a Delegation Agreement for the year 2013. The agreement allows local jurisdictions, who have State Certified Inspectors on staff, to conduct these inspections. The delegated inspections will be completed in accordance with MCL 28.470. All training, report forms and reporting formats will be provided by the Department of Licensing and Regulatory Affairs, Bureau of Fire Services as well as following all currently enacted inspection procedures for the Bureau of Fire Services. At this time, the fee structure will be a reimbursement of 80% of the annual permit fee to the municipality conducting the inspection. State of Michigan annual permit fees are $1,000 for permanent structures and $600 for tents. Vice-President Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 7. REQUEST TO EXTEND AUTHORIZATION TO PURCHASE PULSAR BRIQUETTES FROM SOLE SUPPLIER: Department of Parks & Recreation, re: for the period through December 31, 2013, from B & B Pools and Spas at 2012 pricing. (CR 371-11) Lyle Trudell, Interim Superintendent, Parks and Recreation, presented the request to the Council. He said they are asking Council to extend our purchasing of Pulsar Briquettes from B & B Pools and Spas, Bill Babcock, 29440 Six Mile Road, Livonia, MI 48152 which is the sole supplier for this specific brand (Pulsar Briquettes) in the State of Michigan and northern Ohio. They have agreed to keep the price at $105.00 per 50 Ib. bucket. This price will be good through December 31, 2013. As Council may be aware they have Pulsar chlorine feeders that require a specific chemical. Any use of non-specified chemicals in our units could result in an explosion and/or poisonous gases. They anticipate purchasing 300 buckets at $105.00 per bucket for a total cost of $31,500.00. This would be expended from funds budgeted. Brosnan offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 8. AWARD OF CONTRACT: Department of Parks & Recreation, re. for design, proofs, editing, printing and sorting of "L" Magazine for the period of April 2013 to March 2015. 5 Lyle Trudell, Interim Superintendent, Parks and Recreation, presented the request to the Council. He said the Department of Parks and Recreation has taken bids for the printing of the L Magazine. Specifications were prepared by the Department, and an advertisement for bids was placed in the Thursday, November 29, 2012 issue of the Livonia Observer and on the MITN website. Four bids were opened in the presence of the Bid Committee at 2:00 p.m. on December 11, 2012. One company declined. They are asking Council to award the bid to the low bidder ID Enterprises, Mr. Michael Frasier, President and Owner, 32788 Five Mile Rd., Livonia, MI 48154. Their specifications asked for the cost to include design (cover & typesetting), three proofs, editing, printing and sorting. Based on the bids that they have received, they would recommend that the City Council authorize the Mayor and City Clerk execute a contract for an amount not to exceed $43,000.00 per contract year. Sufficient funds have been budgeted for 2012-2013. Brosnan offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 9. AWARD OF CONTRACT: Department of Parks & Recreation, re. for ad solicitation to help offset the cost of the "L" Magazine, mailed three (3) time per year for a period of two (2) years. Lyle Trudell, Interim Superintendent, Parks and Recreation, presented the request to the Council. He said the Department of Parks and Recreation has taken bids to have a company solicit ads for the department's "L" Magazine that is mailed 3 times per year to our residents. The revenue generated by the ads will help offset the cost of printing and postage for the "L" Magazine. The anticipated revenue after expenses could range from $1,000.00 to $3,000.00 per issue depending on the amount of ad sales. Specifications were prepared and an advertisement for bids was placed in the Thursday, November 29, 2012 issue of the Livonia Observer and on the MITN website; only one bid was received. Based on their review of the bid and their current experience with Advantage Marketing Solutions, they are recommending that the City Council authorize the Mayor and the City Clerk to execute a 2 year contract for ad solicitation with Advantage Marketing Solutions, LLC, Mr. Terry Krieg, President, 39500 Orchard Hill Place, Ste. 155, Novi, MI 48375. Kritzman offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 10. AWARD OF BID: Public Service Division, re: to purchase three (3) Single Axle Dump Trucks as replacement vehicles from funds budgeted for this purpose. 6 Kevin Maillard, Director of Public Works, presented the request to the Council. He said the Public Service Division has taken bids for Single Axle Dump Trucks in accordance with the requirements of the Finance Ordinance. Specifications were prepared by the Division and an advertisement for bids was placed in the October 25, 2012 edition of the Livonia Observer. Bid invitations were placed on the Michigan Inter-governmental Trade Network (MITN). Four (4) bids were received and opened in the presence of the Bid Committee at 2.00p.m. on November 1, 2012. Bidder Amount Bid Per Unit Tri-County International Trucks, Inc. $165,534.00 Wolverine Freightliner-Westside $166,430.00 Eastern Michigan Kenworth $182,749.00 VIP Truck Center, LLC $191,158.00 In addition, a Bid Evaluation was done by the Fleet Manager, regarding specific information about each bid submitted, and his recommendation to award same to Wolverine Freightliner-Westside. Wolverine Freightliner-Westside is low bidder meeting specifications; the low bidder did not meet specification. The dump trucks will be replacement vehicles and we will submit the replacement vehicles for sale on MITN. These trucks have an average life expectancy of 8 - 9 years and they have exceeded their life expectancy. The trucks being replaced are 1995 and 1996 models. The Public Service Division recommends that the low bid meeting specifications, submitted by Wolverine Freightliner-Westside, 3000 William, Ypsilanti, MI 48198 be accepted to supply the Public Service Division with three (3) Single Axle Dump trucks for the price of$499,290.00. Robinson offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 11. AWARD OF CONTRACT FOR A TWO (2) YEAR CONTINUATION OF THE LEASE OF FIVE ACRES OF CITY OWNED PROPERTY LOCATED AT 32000 GLENDALE AVENUE: Public Service Division, re: Public Service Division, re: to Mid-Michigan Recycling, L.C. for wood processing and disposal service, with an option to renew for an additional two (2) years. (CR 233-08) Kevin Maillard, Director of Public Works, presented the request to the Council. He said the Public Service Division has received a proposal from Mid-Michigan Recycling for a two (2) year continuation of the lease of five acres of city owned property for wood processing and disposal service, with an option to renew for two (2) additional years if agreed on by both parties. Included in this proposal is the requirement to continue to provide these services at no cost to both Livonia residents, the Public Service Division, and the contractors that are providing tree 7 trim and removal activities for the City of Livonia. Mid-Michigan Recycling has been leasing this property since 2008 with the current lease due to expire in February of 2013. The Company originally approached the City as a result of the Emerald Ash Borer problem and the agreement that they had with the State of Michigan, Department of Agriculture to grind (chip) the Ash wood from the diseased and dead trees. The ability for the City to dispose of the material that is collected as part of the in-house tree trim and tree removal and the City's brush pick-up programs allow us to save significant money on the cost of bulk brush grinding and wood chip disposal services. The last time the City paid for these services it cost approximately $50,000 per year. This proposal calls for a $3,620.00 per month lease fee ($43,440.00 per year). The proposal reflects a monthly lease increase of approximately 2%, over the 2012 monthly fee of $3,550.00. It is the recommendation of the Public Service Division that Council grant a property lease to Mid-Michigan Recycling, G-5310 Dort Hwy., Flint, MI 48505, for a total of $86,880.00 over a two (2) year period, with an option to renew for an additional two (2) years. Brosnan offered the approving resolution for the Consent Agenda. Robinson asked Maillard if this was the same facility that is used for leaf pick-up. Maillard replied no and indicated that was across the street. Robinson asked if the contract there was any language about using any City-owned equipment or resources. Maillard replied no and said it was totally independent. DIRECTION: APPROVING CONSENT 12. ADMINISTRATIVE RESPONSE TO COUNCIL RESOLUTION #470-12- Engineering Division, re: a request for a sidewalk extension on the south side of Ann Arbor Trail from Dowling Street to Rosedale Elementary School, submitted by Bryan Garchar. Todd Zilincik, City Engineer, presented the Administrative response to the Council. He said this item presented at the November 26, 2012 Study Session referring to the Administration for a Report and Recommendation. The Engineering Department performed a field visit on Tuesday, November 27, 2012 to review the existing conditions and summarize the requirements for a sidewalk extension. There are 10 parcels that are located along the south side of Ann Arbor Trail, starting with Rosedale Elementary School and heading east. The addresses, property owners and description of the frontage area as follows: Address Owner Sidewalk Requirements 36651 AA Trail Livonia Public Schools Sidewalk Tie-In ( +/- 55 Lineal Feet) 36609 AA Trail Perry Cates +/-150 Lineal Feet 36555 AA Trail Curtis & Madeline Lipinski +/- 65 Lineal Feet 36549 AA Trail Bryan Garchar* Existing Sidewalk 36543 AA Trail Tony Parrelly +/- 140 Lineal Feet 8 36515 AA Trail Eric & Danielle Alexander +/- 165 Lineal Feet 36469 AA Trail William & Mary Polinksi Existing Sidewalk (Need +/-40 LF of Transition Piece to tie-into existing) 36463 AA Trail Michael & Dawn Nowak Existing Sidewalk 36457 AA Trail George Bradley Existing Sidewalk 34608 Dowling Linda Livingston Existing Sidewalk *Denotes Petitioner In order for the project to be designed, survey work will be required and necessary for construction. The costs anticipated for this service are estimated at $3,200 ($2,000 for design and $1,200 for construction). This will allow for the existing right- of-way to be identified on the south side to ensure the sidewalk is placed within the right-of-way. The identification of the existing right-of-way would provide notice to the residents that may be required to relocate and or remove landscape items such as decorative rocks, plants, sprinkler lines and heads, etc., within or in close proximity of the right-of-way if the sidewalk was to be approved and constructed. For the five (5) parcels where new sidewalk would be required, the proposed sidewalk would be 4-inches thick along the frontage and 6-inches thick across the driveway. On the Livonia Public Schools property, where the proposed tie-in would occur, the sidewalk would vary from 6- to 8-inches thick. Four (4) of the residential parcels will require their existing drive approach (concrete or asphalt) to be saw cut, removed and replaced with new 6-inch thick concrete sidewalk as the designated sidewalk. For existing concrete drive approaches, there may be additional concrete approach work depending on the layout of the proposed sidewalk, to ensure the small adjacent slab is not above or below the newly constructed sidewalk. The following summarizes the estimated cost for the five (5) parcels- Estimated ate Address Square Feet Cost** 36651 AA Trail Livonia Public Schools Lump Sum $1,000.00 36609 AA Trail Perry Cates 750 $3,750.00 36555 AA Trail Curtis & Madeline Lipinski 325 $1,625.00 36543 AA Trail Tony Parrelly 700 $3,500.00 36515 AA Trail Eric & Danielle Alexander 825 $4,125.00 36469 AA Trail William & Mary Polinksi 200 $1,000.00* *Existing Frontage Sidewalk Exists and Requires Transition Piece **Estimate Based on $5.00 a square feet SUMMARY OF COSTS Concrete Sidewalk $15,000.00 Survey $3,200.00 10% Contingency $1,820.00 4% Administration $800.00 TOTAL = $20,820.00 9 They recommend that the City of Livonia consider providing funding if approved at address 36469 Ann Arbor Trail, since the existing property has sidewalk. In addition to the parcels listed that would require newly constructed sidewalk along the south side of Ann Arbor Trail from Dowling to Rosedale Elementary, the City would review the existing sidewalk at the remaining parcels to determine if any necessary repairs would be required and determine if they were homeowner responsibility or City's responsibility. During their site visit, the Engineering Department did not see any indication of a "mule path" along the frontage of the homes designating high- pedestrian traffic. The right-of-way varies from 33 feet to 93 feet. If the Council desires, the Engineering Department will follow up and contact Rosedale Elementary School to see if they have any record of official letters concerning safety or the Livonia Police Department to inquire about any issues brought forth regarding pedestrians. They have checked back to 1995 for sidewalk waivers at the (4) parcels to determine that none were requested. However, they were unable to determine if any sidewalk waivers were requested or approved prior to 1995. The key item for construction of the proposed sidewalk is funding. The cost of the sidewalk would be funded through a special assessment district (SAD) to each of the residents. The residents would be required to maintain the sidewalk once installed. The proposed sidewalk would require the City to initiate the SAD process, which includes the following: • Hold a hearing of necessity for consideration • Engineering Department to design and bid out contract to construct sidewalk • Hold a Public Hearing of the Roll, based on construction costs • Award contract to construct sidewalk • Bill property owner for cost to construct sidewalk • If the proposed sidewalk extension is approved by the SAD process, the timeline would be approximately 6-8 months with the goal to complete the sidewalk before school starts in September, 2013 • The City does not anticipate any right-of-way purchase, but anticipates placing the proposed sidewalk within the existing right-of-way and intends to provide proper grading adjacent to existing storm inlets • The City does not anticipate any cost to re locate utility poles or signs at this time. However, any underground utilities such as cable, phone, gas service leads should be considered if a survey is required and as part of the cost (i.e. contingency funds) It is their recommendation to hold a public hearing of necessity to determine if the sidewalk is warranted. 10 Curtis Lipinski, 36555 Ann Arbor Trail, expressed his concerns regarding the request for a sidewalk extension on the south side of Ann Arbor Trail from Dowling Street to Rosedale Elementary School. Bryan Garchar, 36549 Ann Arbor Trail, expressed his concerns relating to his request for a sidewalk extension on the south side of Ann Arbor Trail from Dowling Street to Rosedale Elementary School. At the direction of the Chair, this Administrative response was received and filed. Brosnan offered the resolution for the City Council to hold a Public Hearing with regard to the request for a sidewalk extension on the south side of Ann Arbor Trail from Dowling Street to Rosedale Elementary School for the Regular Agenda. Laura requested that the Administration look at the entire area and check with the schools and police to see if there have been any incidents or safety concerns and update Council with their findings. DIRECTION: 1) RECEIVE & FILE REGULAR 2) SET PUBLIC HEARING TO DETERMINE NECESSITY AUDIENCE COMMUNICATION: None. As there were no further questions or comments, President Toy adjourned the Study Session at 8:56 p.m. on Monday, January 7, 2013. DATED: January 11, 2013 TERRY A. MARECKI CITY CLERK