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HomeMy WebLinkAboutPARKS & REC 2015-05-06 M I N U T E S th 740 REGULAR MEETING PARKS AND RECREATION COMMISSION CITY OF LIVONIA On May 6, 2015 the above meeting of the Parks and Recreation Commission of the City of Livonia was held in the Livonia Community Recreation Center conference room, 15100 Hubbard, Livonia, Michigan. Mr. Mark Johnson, Chairperson of the Commission, called the meeting to order at 7:00 p.m. Members present : Paul Condon, Cathy Kevra, Kevin Summers, and Mark Johnson Members absent : Roger Walklin Also present : Dave Varga, Interim Superintendent Andy O’Brien, LHA Karen Lewis, The Angel House Bryan Rizzo, Resident Simone Smith, Bark for Life Laura Jalynski, Bark for Life Amy Walker, Parks and Recreation Upon a motion made by Mr. Condon seconded by Mr. Summers, it was th #3427-15RESOLVED, that the Commission waive the reading of the minutes of the 739 Regular Meeting of the Commission held on April 1, 2015 and that the minutes be approved as submitted. A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Summers and Johnson ABSTAIN: Kevra ABSENT: Walkin adopted The Chairperson declared the resolution. Upon a motion made by Mr. Condon seconded by Mr. Summers, it was #3428-15RESOLVED, that the Commission move Old Business 4 and New Business 1 and 2 to the front of the agenda. A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, Summers and Johnson ABSENT: Walkin adopted The Chairperson declared the resolution. Ms. Lewis Letter from The Angel House Re: Request to hold vendor show at LCRC – introduced herself and gave background information on The Angel House which is an organization for domestic violence. She said they are trying to purchase a building in Livonia which would house 54 women. She is requesting to hold a fundraiser at the Community Center where vendors would donate $100 Mrs. Kevra to The Angel House and get a table to sell their items. asked where the building would Ms. LewisMr. Johnson be. said she can’t say due to security reasons. asked what she is renting? 2 Commission Meeting May 6, 2015 Mr. VargaMr. CondonMs. Lewis said the MAC gym. asked if she had any vendors yet? said yes, Mr. Johnson they have been overwhelmed since being on the news recently. asked about their Ms. Lewis 501(c) (3) information. said it was approved the first time in 2008 and it was renewed in Mr. CondonMs. Lewis 2012 under the name of KRAT & Co. asked what type of vendors? said it would be things like homemade crafts, snacks, jewelry and shirts. She said there will be no food prepared on site. Upon a motion made by Mr. Summers seconded by Mrs. Kevra, it was #3429-15RESOLVED, that the Commission approve The Angel House holding a charity vendor show at the Livonia Community Recreation Center on August 22, 2015 and that the requesting group must obtain a vendor license from the City Clerk and if selling food, must obtain a permit from the Wayne County Health Department. A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, Summers and Johnson ABSENT: Walkin adopted The Chairperson declared the resolution. Ms. Lewis left the meeting at 7:08 p.m. Ms. Jalynski Letter from Relay for Life Re: Bark for Life event – passed out this year’s agenda and said this will be their third year. She said last year they had 60 dogs registered and raised $4600. Mr. Johnson She said this year the goal is to get 75 dogs registered and raise $5000. asked if Ms. Jalynski things went well last year? said yes. Upon a motion made by Mr. Summers seconded by Mr. Condon, it was #3430-15RESOLVED, that the Commission approve the use of and vending at Mies Park by the American Cancer Society’s Bark for Life Event to be held on October 10, 2015. 1. Groups or organizations should have a permit to use the facility; i.e., athletic field or picnic permit and must comply with all provisions of the permit relating to ball diamonds and timing. 2. Group or organization should provide the City with a Certificate of Insurance in the amount set forth in our standard policies naming the City of Livonia as additional insured. 3. Selling of merchandise should be limited to their audience; i.e., participants and attendees at functions and meet City ordinances. 4. Requesting group or organization must obtain vendor license from the City Clerk, and if selling food, must obtain a permit from the Wayne County Health Department. Copies of which must be provided to the Department of Parks and Recreation at least 30 days prior to the start of the event. Selling of alcohol is prohibited without the consent of City Council. 5. The group or organization must provide a list of vendors/merchandise or items that will be sold at their event to the Department of Parks and Recreation prior to their event. All of the required documents must be submitted at least 14 days prior to the start of the event. 3 Commission Meeting May 6, 2015 A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, Summers and Johnson ABSENT: Walkin adopted The Chairperson declared the resolution. Ms. Smith and Ms. Jalynski left the meeting at 7:12 p.m. Mr. Johnson Residency ratio for LHA – said the Commission received the information needed after the last meeting and there is no restriction on the percentage in the contract. He verified they Mr. O’Brien wanted to go to 50%? said yes, he didn’t see a need to go below 50% which is for the whole program. He said their bylaws say a minimum of 60% so they will adjust the bylaws to 50% and keep the program at 50% minimum. Upon a motion made by Mrs. Kevra seconded by Mr. Condon, it was #3431-15RESOLVED, that the Commission approve the request by Livonia Hockey Association to reduce the Livonia residency requirement to 50% of the total program. A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, Summers and Johnson ABSENT: Walkin adopted The Chairperson declared the resolution. Mr. O’Brien left the meeting at 7:15 p.m. Reports from StaffMr. Johnson – asked how much we got for the sale of the used fitness Mr. Varga equipment? said we got about $9800. He said we would have only gotten $4300 for Mr. Johnson trading it in. asked if there was a shortage of equipment between getting rid of the old Mr. Varga and getting delivery of the new? explained that some new equipment has already been delivered and some old equipment was moved from storage temporarily to fill empty spaces which were mostly upstairs. He said the rest of the new equipment should be delivered anytime now. Mr. Condon commented that the figure skating competition was down by 54 and asked if the Mr. Varga program needed to be re-evaluated? said that program has been declining due to Mr. Johnson competition from other clubs but it does generate rentals and practice time revenue. Mr. Varga said 54 seems high. said he would ask Tom to put more information together for Commission. Mr. CondonMr. Varga asked about the Neighborhood Library at Rotary Park. explained there is a proposal from a Boy Scout troop at Niji-Iro Elementary School, a new Japanese immersion elementary school magnet program opened by Livonia Public Schools this year, to put a wooden box with books that is open for anyone to use. He said they will come back with more details and a commitment that they will help take care of it for at least the first year. He said the thought was putting it at Rotary Park because we have staff there regularly. Mr. JohnsonMs. Walker asked about the low attendance at Take Pride. explained that it fluctuates because most groups are civic groups and sometimes their leaders change from year to year. She said she is working with Doug Moore to possibly make it a beautification event and pick specific parks and specific projects depending on the number of volunteers we have. She said there is usually not much for the groups to do because the parks are very well taken care of by the Parks 4 Commission Meeting May 6, 2015 Department already. She said there was not much response when she tried moving the event later Mrs. Kevra into the summer. said a beautification event is a good idea because you could get the homeowners associations involved. There was a discussion of scout troops and high school Mr. Varga students that may need community service. suggested setting up a volunteer corps year round and the department would coordinate the volunteers on a regular basis but that there could be Mr. Johnson an issue as this could impact union workers. suggested that Doug could provide a list Mr. Summers of things that the City workers can’t get to. suggested coordinating with the District Ms. Walker Court workers. explained how she already uses probation workers. Mrs. Kevra asked what normal registration numbers are for the Playground Program since there is Ms. Walker no cap this year. said usually 260-275 but there is a deadline this year which is the Mrs. Kevra Wednesday before the program starts so staff can prepare. asked if hiring is going OK? Ms. Walker explained she is still looking for male staff. Mr. Varga said the Open House went OK but attendance was down probably due to the nice weather. He said 10 annual memberships were sold with 9 being new and 1 was a renewal. Communications Mr. Condon Quarterly Budget Reports – commented that the amount of revenue from EFT’s is significant which shows that it was a smart thing to do. Mr. Johnson Green Fee Report – April 2015 – said it was a good April. There was a discussion of last year when there were a lot of greens closed at Whispering Willows and of the weather. Mr. JohnsonMr. Varga LCRC Package Totals – April 2015 – said it is down a little. said we are being impacted by the new Planet Fitness. There was a discussion of how they can stay open with their low prices. Mr. JohnsonMr. Varga LCRC Code of Conduct – April 2015 – asked about a vandalism incident. Mrs. KevraMr. explained. asked about the different suspension times for the same infraction. Varga explained that particular incident. Mr. CondonMr. Varga LCRC Comment Card Report – April 2015 – asked about the scanners. said the turnstile scanner isn’t working and we are trying to decide if we want to make it an exit or leave it as it is so people can’t sneak in. Mr. JohnsonMr. Varga asked if the drop in yoga comments are referring to the same thing? said yes. Mr. CondonMr. Varga asked about the hot tub leak. explained that there will need to be major excavation under it someday but there is a lot do be determined before that can happen. Mr. Johnson Letter from Livonia Civic Arenas Re: Rate increase for 2015-2016 season – said this is the normal cost of living index that we see every year so this is for information purposes only. Old Business Mr. Johnson Clement Circle Pool – said this is a very nice update and a good explanation of why Mr. Varga we can’t just go in and repair it. said he had help from the Mayor’s office and it was Mrs. KevraMr. Varga mailed out Monday. commented the pictures give a good visual. said there is an item on the Council agenda tonight which is an update on the status of the law suit. He said any further comment will come from the Law Department. He said along with the bus trips, the Mr. Mayor has requested an extra opportunity to add to the park such as inflatable water slides. CondonMr. Varga asked if we would rent them for the summer. said it would be there a couple 5 Commission Meeting May 6, 2015 days a week for about 4 hours a day. He said the rental company would be responsible for setting it up and taking it down. Everyone agreed this was a good idea. Mr. Varga Business sponsorships of facilities and programs – said that Masri Orthodontics has decided not to do a sign at the skate park this year but mentioned purchasing some picnic tables. He explained that Law had an objection to putting anything on the fence because of the ordinance prohibiting a sign that can be viewed from public land or street. He said that a sign on a pedestal Mr. SummersMr. Varga would be acceptable. said the ordinance would shut down this program. said the Law Department will look into changing the ordinance to delete “public land” because this Mr. Varga sign could not be seen from the street. said the ordinance change would have to go to Mr. Johnson Planning and then Council. said this defeats the whole purpose because if you can’t Mr. Varga see it from the street what value is to them. said the reason Masri changed their mind Ms. Walker about this year is because the timing wasn’t right so they may do it next year. said Masri is still sponsoring summer camps. Mr. JohnsonMr. Varga Business Benefit Share Program – said not many people are using this. said no but the businesses are not unhappy with it because of the connection and the familiarity that they are getting not necessarily the use of the program. He said they think the exposure is good. Mr. JohnsonMr. Varga said we have not had it that long. said there was a request from Commission to get an update after six months and it has been more than that. He said we are giving an update but are hoping around November to have a better handle on going forward. He explained Mr. Johnson that Barb is going to make some more pitches to businesses to promote it. said to keep Commission informed. Mr. Varga Change to House Rules XI. Individual Room Rules, A. Locker Rooms and Lockers – said he added the definition as requested and he got the definition on-line. He said he has run it by a few Mr. CondonMr. Varga people. asked if it was run by Law? said yes and they are OK with the Mr. CondonMr. Summers language. asked if we really feel the need to do this? said yes, there Mr. Johnson has to be a rule to enforce. said if you are going to identify yourself as transgender then I don’t think ethically we can let them go into one of the designated locker rooms. He said you are going to protect against those who aren’t transgender but claim they are, from going into another Mr. JohnsonMr. Summers locker room. said we have provided facilities for everyone. said no one Mr. Condon is being treated differently because everyone has a locker room. asked who is Mr. Varga responsible for determining which locker room should be used. said it will be in the House Rules. He said there is no intent to make this a large sign to be posted. There was a Mr. Summers discussion about how members or day pass users get the House Rules. suggested Ms. Walker sending an email blast. suggested posting the House Rules in a binder at the front desk Mr. Varga that people can view. said if someone reports it, a building supervisor or full time staff Ms. Walker can explain it if necessary. suggested giving sensitivity training to building supervisors. Upon a motion made by Mr. Summers seconded by Mrs. Kevra, it was #3432-15RESOLVED, that the Commission approves the following addition to the Livonia Community Center House Rules, XI. Individual Room Rules, A. Locker Rooms and Lockers. 10. Transgender or transitioning individuals, please use family locker room cabanas. Transgender or transitioning individuals identify with or express a gender identity that differs from the one which corresponds to the person’s sex at birth. A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, Summers and Johnson ABSENT: Walkin 6 Commission Meeting May 6, 2015 adopted The Chairperson declared the resolution. New Business X-Item Letter submitted by Tom Murphy approved for submission by Dave Varga Re: Membership and Mr. Johnson Daily Fee Increase – said we haven’t increased these in four years. He commented that it is less than $1.00 per month and he doesn’t see an issue. Upon a motion made by Mr. Condon seconded by Mrs. Kevra, it was #3433-15RESOLVED, that the Commission approve the following fee increases: Current Proposed Fees Fees Annual Passes Non Non Resident Resident Resident Resident Tot (3 & under) Free Free Free Free Youth/Teen (4-18) $160.00 $320.00 $168.00 $336.00 Young Adult (19-22) $175.00 $350.00 $184.00 $368.00 Adult (23-61) $206.00 $412.00 $217.00 $434.00 Senior (62 & up) $175.00 $350.00 $184.00 $368.00 Couple $371.00 $742.00 $390.00 $780.00 Family (6 or less) $423.00 $846.00 $445.00 $890.00 Addl. Member(s) $ 47.00 $ 94.00 $ 50.00 $100.00 Matinee $170.00 $273.00 $179.00 $287.00 Business N/A $227.00 N/A $239.00 Corporate N/A $227.00 N/A $239.00 Current Proposed Fees Fees Summer Passes Non Non Resident Resident Resident Resident Tot (3 & under) Free Free Free Free Youth/Teen (4-18) $ 54.00 $108.00 $ 57.00 $114.00 Young Adult (19-22) $ 59.00 $118.00 $ 62.00 $124.00 Adult (23-61) $ 69.00 $138.00 $ 73.00 $146.00 Senior (62 & up) $ 59.00 $118.00 $ 62.00 $124.00 Couple $124.00 $248.00 $131.00 $162.00 Family (6 or less) $142.00 $284.00 $150.00 $300.00 Addl. Member(s) $ 16.00 $ 32.00 $ 17.00 $ 34.00 Matinee $ 57.00 $114.00 $ 60.00 $120.00 7 Commission Meeting May 6, 2015 Current Proposed Fees Fees Electronic Funds Non Non Transfers Resident Resident Resident Resident Tot (3 & under) Free Free Free Free Youth/Teen (4-18) $17.50 $35.00 $18.00 $36.00 Young Adult (19-22) $18.75 $37.50 $19.25 $38.50 Adult (23-61) $21.25 $42.50 $22.00 $44.00 Senior (62 & up) $18.75 $37.50 $19.25 $38.50 Couple $35.00 $70.00 $36.50 $73.00 Family (6 or less) $39.25 $78.50 $41.00 $82.00 Addl. Member(s) $ 4.00 $ 8.00 $ 4.25 $ 8.50 Matinee $18.25 $27.00 $19.00 $28.00 Business N/A $23.00 N/A $24.00 Current Proposed Fees Fees Daily Passes Non Non Resident Resident Resident Resident Tot (3 & under) Free* Free* Free* Free* Youth (4-12) $4.25 $ 8.50 $4.50 $ 9.00 Teen (13-18) $5.75 $11.50 $6.00 $12.00 Young Adult (19-22) $7.25 $14.50 $7.75 $15.50 Adult (23-61) $7.25 $14.50 $7.75 $15.50 Senior (62 & up) $4.25 $ 8.50 $4.50 $ 9.00 *Under 3 free with paying adult. Current Proposed Fees Fees 10 Visit Passes Non Non Resident Resident Resident Resident Tot (3 & under) Free* Free* Free* Free* Youth (4-12) $34.00 $ 68.00 $36.00 $ 72.00 Teen (13-18) $46.00 $ 92.00 $48.00 $ 96.00 Young Adult/Adult (19-61) $58.00 $116.00 $62.00 $124.00 Senior (62 & up) $34.00 $ 68.00 $36.00 $ 72.00 *Under 3 free with paying adult. Current Proposed Fees Fees Outdoor Pool Pass 8 Commission Meeting May 6, 2015 Per member $10.00 $15.00 A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, Summers and Johnson ABSENT: Walkin adopted The Chairperson declared the resolution. The Chairperson called the meeting adjourned at 8:09 p.m. MARK JOHNSON, CHAIRPERSON PARKS AND RECREATION COMMISSION NEXT MEETING: WEDNESDAY, JUNE 3, 2015 AT 7:00 P.M.