HomeMy WebLinkAboutPRDA MINUTES 2011-05-19 q
(le MINUTES OF THE 228th REGULAR MEETING OF THE PLYMOUTH ROAD
DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA
The 228th Regular Meeting of the Plymouth Road Development Authority of the
City of Livonia, Michigan, was called to order at 3:10 p.m., Thursday, May 19,
2011, in the 4th floor conference room of City Hall.
Members Present: Wayne Glass, Chairman
Betsy McCue, Vice Chairman
Jack Kirksey, Mayor
Scott Grace
Toni Mette
Greg Meyer
Lowell Peterson
Absent: John Hiltz (excused)
Jeff Staebler(unexcused)
Others Present: Mark Taormina, Economic Development & Planning Director
Michael Slater, Finance Director
Doug Moore, DPW, Parks & Forestry Supervisor
Robert Auth, Resident
Debbie Walter, Acting Secretary
1. Roll was called. A quorum was present.
2. Financial Reports.
The Financial Statements of the Authority's Special Revenue Fund for the
months ending November 30 and December 31, 2010, and January 31 and
February 28, 2011, were presented by Michael Slater, Finance Director.
The February 28, 2011, Balance Sheet reflects total assets in the amount of
$4,952,678.74, total liabilities in the amount of $3,310,856.00 and a total
fund balance of$1,641,822.74.
On a motion made by Mette, seconded by Meyer, and unanimously
adopted, it was
#2011-10 RESOLVED, that the Plymouth Road Development Authority
does hereby accept and approve the Financial Statements of
the Authority's Special Revenue Fund for the months ending
November 30, 2010; December 31, 2010; January 31, 2011;
and February 28, 2011.
Mr. Glass, Chairman, declared the motion is carried and the foregoing
(tre resolution adopted.
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An inquiry was made as to whether Beckett & Raeder have any outstanding
bills that need to be paid by the PRDA. Mr. Slater advised that the
Engineering Division was reviewing this matter, and that there was no need
to send a formal termination of services notice to Beckett & Raeder.
Wayne Glass acknowledged receipt of a copy of a letter sent to the State
Tax Commission, dated April 26, 2011, which transmitted the PRDA's
Annual Report for 2010 and general documentation used to determine the
tax increment revenue for 2010. Mr. Glass inquired if this report should
come from the PRDA Board with a formal resolution. Mr. Slater stated that
this information is required under Act 197, and the numbers are taken from
the financial statements that the Board reviews every month. As Treasurer
of the PRDA, he transmitted the information in an effort to expedite it, and
no formal action by the Board is needed. It was then agreed that a copy of
the annual transmittal be provided to the Board each year to receive and
file.
3. Old Business.
(a) Special Assessment District. The City Council held a public hearing
on April 18, 2011, to determine the necessity to create a Special
Assessment District to continue to fund the operation and maintenance
of the irrigation system that was installed by the PRDA along portions
of Plymouth Road, formerly paid for utilizing PRDA funds. The Council
affirmatively voted on this matter at their Regular Meeting held on May
11, 2011. The Engineering Division will be revising their report and
providing new numbers to the Assessment Department, who will certify
the information and transmit it to Council. The Council will schedule a
second public hearing to confirm the roll in late June. More recent
estimates of the cost of system maintenance will result in the assessed
cost per foot being less than originally estimated.
Mr. Slater clarified that the PRDA will still be making spending
decisions and approving maintenance along the corridor, even if the
SAD is approved. Funds generated by the SAD will be made available
to the PRDA. The PRDA will need to approve invoices of contractors
and other expenses, and these expenses will be reported on periodic
financial reports of the PRDA.
(b) Policy on Landscaping Improvements. Mr. Glass advised that the
Executive Committee met to establish a policy for the removal,
replacement or modification of landscaping in the Plymouth Road right-
of-way by property owners, and distributed a form for that purpose to
the Board. The policy will provide guidelines and establish that prior
approval by the PRDA is required before any changes are to be made
to any PRDA-installed landscaping. It was determined that if a request
to change landscaping was straightforward, Mark Taormina would
approve it, with an occasional report of such actions to the Board. If
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more complicated requests are received, they would be reviewed and
approved by the Executive Committee or the full Board. Mr. Glass will
email the revised form to Mr. Taormina to be posted on the City's
website.
The request from Kurt Richardson of The Brake Center to remove all
weeds and unsightly growth and add plantings and annuals in the
right-of-way was approved by the Executive Committee. The majority
of the changes were on the inside of the fence (the side abutting the
business's parking lot) not visible from Plymouth Road, with the
addition of annuals on the outside of the fence.
4. New Business.
(a) 16th District Court Probation Workers: Mark Taormina advised that
Doug Moore, Parks & Forestry Supervisor, is working with the Mayor
and the 16th District Court in setting up a process by which
probationers will work on a regular basis pulling weeds, picking up
trash and general maintenance along Plymouth Road. Pat Odowd,
Probation Supervisor, and his direct supervisor, Natalie Stojcevska,
may attend a future PRDA meeting.
(b) MDOT/Plymouth Resurfacing: The Michigan Department of
Cr' Transportation is hosting a meeting to provide an overview of the
Plymouth Road resurfacing project scheduled to take place in 2012.
The meeting will be on Monday, May 23, 2011, from 5:00 p.m. to 7:00
p.m. at the Livonia City Hall. All interested parties are invited to attend
to learn details and ask questions about the project.
(c) Irrigation Sprinkler Maintenance Contract: Mark Taormina reported
that the original request for bids went out in late April. Five bids were
received and the bid opening took place on Tuesday, May 10, 2011.
The Executive Committee analyzed the bids and determined that
Techseven Company was the low bidder. There was one Livonia-
based company that submitted a bid, American Sprinkler, but even
after applying the three percent discount preference for a Livonia-
based company, they still did not come in as the low bidder. Mr.
Taormina expressed appreciation for the work that Doug Moore and
his staff performed in checking references and making sure all the
paperwork was in order. The Law Department will review the contract
prior to its execution. Mr. Moore reported that he reviewed the bids in
detail, and the references provided by Techseven were contacted and
provided positive reports. Mr. Taormina reported that Techseven's bid
will lower the original projected SAD cost. The Mayor advised that
irrigation will take place during non-peak hours between midnight and
(kw 6:00 a.m. to keep water costs as low as possible.
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On a motion made by Grace, seconded by McCue, and unanimously
adopted, it was
#2011-11 RESOLVED, that the Plymouth Road Development
Authority does hereby accept the proposal submitted by
Techseven Company, P.O. Box 182247, Shelby
Township, Michigan 48318, as detailed in their proposal
dated May 3, 2011, to provide Plymouth Road Irrigation
Sprinkler Maintenance pursuant to the Specifications and
Contract Documents, dated April 21, 2011, as prepared
by the City of Livonia Department of Public Works, Public
Service Division, at a cost of $22,850.00 per year, plus
the Optional Items for Irrigation System Check-up at a
cost of$3,450.00 per year, for a term of two (2) years.
Mr. Glass, Chairman, declared the motion is carried and the foregoing
resolution adopted.
(d) Electrical Contractor Bids: Mr. Slater advised that a request for bids
for the City's electrical needs has been published. This request
includes the repair and maintenance of the PRDA streetlights. Mr.
Taormina advised that the current contractor, Above and Beyond, will
need to be sent written confirmation of the termination of their contract.
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5. Adoption of the Minutes.
On a motion made by Grace, seconded by Kirksey, and unanimously
adopted, it was
#2011-12 RESOLVED, that the Plymouth Road Development Authority
does hereby approve the Minutes of the 227th Regular Meeting
held on April 21, 2011.
Mr. Glass, Chairman, declared the motion is carried and the foregoing
resolution adopted.
6. Polling of Members.
Mayor Kirksey reported that the City Council approved placing two millage
increase issues on the August primary ballot for voter approval. Mayor
Kirksey said federal money is available to correct the environmental issues
at the former GM Powertrain and GM Eckles plants, which is important in
making the properties viable again. John Rogin has sold his used car
inventory and has temporarily closed down his business. However, Mr.
Rogin has plans to reopen a business in the future and does not plan to sell
his building. The Chrysler dealership is still in litigation, and it is anticipated
that more information will be available in the coming months.
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Toni Mette asked if notification would be sent to owners who have had their
property mowed by the City, advising them that future cuttings are their
responsibility. Mr. Taormina advised that the property owners are sent a
warning by the City to maintain their property before the City takes action,
so they are aware of the process.
Scott Grace noted that the street light pole located at Harrison is peeling.
This pole was not included in the repainting of poles performed last
November.
Wayne Glass expressed his appreciation to Doug Moore and other City
staff for their assistance with the Irrigation Sprinkler Maintenance Contract.
Adjournment: On a motion duly made, seconded and unanimously adopted,
the 228th Regular Meeting held by the Plymouth Road Development Authority on
May 19, 2011, was adjourned at 4:35 p.m.
The next meeting of the Plymouth Road Development Authority will be held on
Thursday, June 16, 2011.
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