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HomeMy WebLinkAboutPRDA MINUTES 2005-06-16 MINUTES OF THE 1696 REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 169th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan was called to order at 3:00 p.m., Thursday, June 16, 2005, in the 4th floor conference room of City Hall. Members Present: Jack Engebretson, Mayor John Walsh, Chairman Wes Graff, Vice Chairman John Hiltz Dennis Kujawa Toni Mette Greg Meyer Lowell Peterson Marvin Walkon Members Absent: Stan Anderson(excused) Scott Grace (excused) Jerry Wordhouse (excused) Others Present: John J. Nagy, PRDA Director Michael Slater, Finance Director Steve Levesque, Commercial Mowing Services Ben Baker, Beckett& Raeder Ralph Williams, Citizen Robert Auth, Citizen Marge Watson, Secretary 1. Roll was called. A quorum was present 2. Adoption of the 168th Regular Meeting Minutes. On a motion made by Hiltz, supported by Peterson, and unanimously adopted, it was #2005-18 RESOLVED, that the Minutes of the 168th Regular Meeting, held on May 19, 2005, by the Plymouth Road Development Authority are hereby approved. Mr. Walsh, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Finance Report: The Financial Statements of the Authority's Special Revenue (6, Fund for the year ending May 31, 2005, were presented by Michael Slater, Finance Director. The Balance Sheet reflects total assets in the amount of $1,312,911.54, 1 total liabilities in the amount of $523,286.70 and a total fund balance of $798,624.84. On a motion made by Graff, seconded by Meyer, and unanimously adopted, it was #2005-19 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the month ending May 31, 2005. Mr. Walsh, Chairman, declared the motion is carried and the foregoing resolution adopted. 4. Beckett & Raeder: (1) Benjamin Baker, representative from Beckett & Raeder, distributed a letter he received from Jason Faron, dated June 15, 2005, outlining Holophane's proposal to repaint all but 23 of the Atlanta light poles, and 14 of the North Yorkshire poles will be spot painted. Mr. Baker will meet with Holophane again to address the Board's concern about spot painting the 14 poles and to determine the new warranty period. Ms. Mette stated that there was a delay in the installation of some of the poles and thus they have not been exposed to the elements for the same length of time. Therefore, it is just a matter of time before the same peeling will occur. Mr. Hiltz' stated that during the Construction Committee meeting, Holophane did indicate that their offer to paint would come with a multi-year warranty. Mr. Baker stated that 10 to 15 years is a normal (hre warranty period for the Washington series pole but didn't know what it would be for the city's poles. Holophane will send a work schedule that should include the warranty to be offered by Seaway, the paint contractor. While the poles are down, the old style finials will be replaced with the newer lynch pin style finial. Mr. Nagy addressed the issue of protecting the banners from damage when the repainting takes place. Fleet Impact, the current banner supplier, expressed interest in removing the banners as their contract makes them responsible for any damage that may occur to the banners, and if damage should occur during the painting process, they want to make sure they are not held responsible. Mr. Nagy suggested that Fleet Impact work out the details directly with Seaway. (2) Mr. Baker is waiting to hear from Riteway Fencing regarding how many pieces of the fence are missing and what will need to be purchased. Ms. Mette inquired if a waiver had been signed by Riteway for damaged fence parts when it was delivered by Future Fence. Mr. Baker will check with Future Fence for such documents. Mr. Nagy said the issue will be reviewed with the City's Legal Department when all the information is collected. (3) Mr. Baker stated that it will cost $3,800.00 to correct the drainage problem in front of the property owned by Richard George, located at 30835 Plymouth Road. The work will be performed as soon as Board approval is received. He stated that Mr. George and his attorney approve of the plan. Mr. Peterson questioned who would pay for the repair. Mr. Baker said he couldn't answer that on behalf on Beckett&Raeder and that it would be addressed with John lacoangeli. 2 Cre (4) Pavers that have been-crushed by trucks turning at various intersections will be repaired by putting down a six inch concrete base and then replacing the pavers. Mr. Nagy said it will be a part of next year's project. (5) Dr. Auth mentioned that many street signs poles are missing finials. These sign poles are located east of the Rosedale Park area, and that the lighted street signs at Farmington have been out for about four months. Mr. Baker will check on it. 5. Committee Reports: Construction Committee: (1) Ms. Mette reported that there are four dead trees that need to be removed at Sunrise Garage, Ford Motor, Tim Horton's and the Sheldon Center. (2) The appearance of the unsightly utility box near Middlebelt could be enhanced by planting evergreens or shrubs around it. (3) The flowers look great along Plymouth Road. It was suggested that a thank you letter be sent to Walgreens for their participation in the beautification at the corner on Middlebelt. 6. Directors Report: Mr. Nagy stated that he has received positive comments on the Plymouth Road Taste Fest promotion. There will be a meeting with the Super Bowl Committee and City staff to discuss the installation of banners on the Plymouth Road light poles and other city locations. (60 7. Polling of Members: (a) Lowell Peterson inquired about the development at the Wonderland Mall. Mayor Engebretson stated that Council approved an extension for the site plan for the Kmart property. Schostak representatives will attend the July PRDA meeting to discuss the project. (b) Toni Mette inquired about the Fountain Park retail project. Mr. Nagy stated that Council had approved the plans after additional design elements were included. (c) Mr. Hiltz inquired about the chalking of the brick and pavers. Mr. Baker contacted the brick manufacturers. Their representative, Bob Weeks, is still looking into it; however, he feels that the chalking will just work its way out. Mr. Hiltz stated that the brick pavers are still chalking, perhaps worse that the walls. Mr. Baker said salt is definitely the cause of the chalking. (d) Mr. Hiltz brought up the problem of utility companies defacing the pavers by identifying underground pipes with paint. Mr. Meyers will find out how permanent the paint is and how to remove it. Adjournment: On a motion duly made, seconded and unanimously adopted, the 169th Regular Meeting held by the Plymouth Road Development Authority on June 16, 2005, was adjourned at 4:25 p.m. The next meeting of the Plymouth Road Development Authority will be held on Thursday, July 21, 2005. Marge W , Secretary 3 { {