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HomeMy WebLinkAboutPRDA MINUTES 2003-07-17 MINUTES OF THE 1486 REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 148th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia,Michigan was called to order at 3:05 p.m., Thursday, July 17, 2003 in the 4th floor conference room of City Hall. Members Present: Mayor Jack Kirksey Mr. Scott Grace, Chairman Mr. John Walsh, Vice Chairman Mr. Jerry Wordhouse Mr. Lowell Peterson Mr. Stan Anderson Mr. Dennis Kujawa Mrs. Toni Mette Mr. Marvin Walkon Members Absent: Mr. Bill Pike Mr. Wes Graff Mr. Duane Wolfgang Others Present: Mr. John Nagy, Director Mr. Michael Slater, Finance Director Mr. Mark Taormina, Planning Director Mr. Howard Nauboris,Beckett&Raeder Mr. Steve Levesque, Commercial Mowing Services Mr. Antonio Corso, Vieste Builders Mr. Bill Faris, Custom Stone Works Mr. Bret Miller, eWave(PRDA Web Site) Mrs. Robby Williams, Secretary 1. Roll was called. 2. Anton Corso,Vieste Builders gave a presentation to the PRDA Board concerning his proposal to construct a commercial building at 28780 Plymouth Road on a vacant lot located between a sewing machine/vacuum cleaner store called"Make it Sew"and a bakers shop. This small commercial center would be occupied by two tenants. Parking will be available both in the front and the back. The landscaping complies with the PRDA landscape scheme. Both the front and back will look exactly the same. On a motion by Mr. Peterson, seconded by Mr. Walkon, and unanimously approved, it was #2003-20 RESOLVED,that the Plymouth Road Development Authority does hereby support the construction of a commercial building located at 28780 Plymouth (11101 Road with the condition that it complies with the plans as presented and that it 1 meets all requirements that may be imposed by the City Planning Commission and/or City Council. Mr. Grace, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Adoption of 1476 Regular Meeting Minutes: On a motion duly made, seconded and unanimously adopted, it was #2003-20 RESOLVED, that the Minutes of the 147th Regular Meeting, held on June 19, 2003, by the Plymouth Road Development Authority are hereby approved. Mr. Grace, Chairman, declared the motion is carried and the foregoing resolution adopted. 4. Comments from the Chairman: There were no comments from the Chairman and the floor was turned over to Mr. Slater for his Financial Report. 5. Finance Report: Mr. Slater presented the financial report. At the end of June the Total Assets were $1,460,948.02, Total Liabilities were $81,061.93 and the Total Liabilities and Fund Balance was $1,460,948.02. On the second page of the report there was a clerical error regarding US Bank for$173,527.89 which Mr. Slater will have corrected. Mr. Slater commented about his request to Beckett&Raeder for an estimate from them regarding future services. This information is needed by the City's Finance Department for budget preparation purposes. Three things that would be helpful in tracking their costs: (1) Their services for Phase V-B and the construction, administration and resident inspection fees not to exceed $44, 22,80.00. (2) Maintenance and on-site services for the next quarter not to exceed $5,720. (3) Costs for the banner program$3,500.00. The total for these three issues would come to a total of$53,500. If they exceed these expenditures,the Board will have to approve any expenses beyond these figures. On a motion by Mr. Anderson, seconded by Mrs. Mette, and unanimously approved, it was #2003-21 RESOLVED, that the Plymouth Road Development Authority approves the request by the City's Finance Director to require Plymouth Road Development Authority Board approval for any expenditures beyond $53,500.00 for Phase V-B for the next quarter budget. Mr. Grace, Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. Slater advised the Board that approval for 2004 projects will depend upon the budget for 2004 and construction documents for Phase VI which will be done at the end C 2 of 2003 in the fall. Before we approve a project we are going to have to see where we are and if there is enough money in the budget. 6. Bill Faris, Custom Stone Works. Mr. Faris advised the PRDA Board that he bought the Modern Supply Building. He is in the process of tearing down and remodeling. The demolition will take about a month. He indicated that he is taking down the sign on the east side so that the building will only have one sign and also,that he wants to get rid of any barbed wire. Mr. Grace moved that this issue should go before the Development Assistance Committee. He can show the Board what his plans are and get a cost estimate of the work that he wants the PRDA to pay for. The limits are 50%up to a total of$25,000 for demolition and 75%for loans. We will meet with Mr. Faris on site and see what he wants to do. Mr. Faris said his other building is for sale and plans on moving into this newly remodeled building by October 1, 2003. 7. Construction Report-Beckett& Raeder: Howard Nauboris—reported that Peter Basile said that the decorative fencing and landscaping will be completed within the next six weeks. Mr. Wordhouse questioned why some areas have not been landscaped. There are big mud holes and it doesn't look very good when you are driving down Plymouth Road. Mr.Nauboris advised the Board that the landscaping people were waiting for the masons to finish their jobs before they started with the landscaping. Today was the last day for the masons to work. It will take about six weeks to finish with the sodding. Board members were not happy with this situation and would take this into consideration in the future before approving projects. Mr.Nauboris says the contractor was resistant to doing the job any other way. Regarding the brick issue and the white surfaces that are showing up at some intersections,we met on site with Basile and everybody involved. Bob Weeks is the representative for the brick manufacturer and his recommendation is that time is the only thing that is going to get the salt out of the bricks. Mr. Levesque replied that he is going to try linseed oil and paint thinner. The problem now is that the salt is crystallizing and the linseed oil is supposed to resolve the problem. Mr. Nauboris reported that the brick manufacturer has tested the brick and he has said that it is all fine. Everything meets specs. Salt comes from the brick and that every brick has this. It will wear off in time. Mr.Nagy reported that this installation of brick pavers is different than the other two installations. We used an asphalt binding coarse over compacted sand with weep holes and drainage through the weep holes may not be working. The bonding agent is so tight that the moisture is not escaping in that area and it is not allowing the rock salt to be flushed out of the brick. There was concern expressed by many of the Board members about the condition of the brick pavers and how to best resolve the white substance appearing on the surface. The question was asked if there was information that could be provided by the brick manufacturer as to weather conditions and the best time to install the brick pavers. The Board members asked that Mr.Nauboris bring a representative from the brick supplier to the next meeting regarding this issue. 3 Mr.Nagy reported that at the last meeting, June 19, 2003,that the PRDA Board authorized an amount not to exceed$4,000.00 payable to Commercial Mowing Services to add flowers to three plazas. CMS did install the flowers at all three locations. Mrs. Mette reported that the flowers and bushes along the strip on Middlebelt to Wonderland Mall are not looking very good. CMS advised that they were in the process of tearing out those bushes and working in that area. Mayor Kirksey reported that on the south side it looks like it is not being maintained. Mr. Levesque advised that he would check into it. It is an area that should be maintained. Mr. Anderson suggested that there were some areas where salt had been spread during the winter that had damaged the sod and that it needed to be replaced. CMS advised that they do have a lot of places that will be sodded. 9. Bret Miller, a-Wave Digital (Web Site) - I am in the process of updating and putting the newsletter on the web page. There has been a communication breakdown but things are better coordinated now. From now on when the PRDA newsletter goes to the printer a copy of it will be sent to me for the web page. There was much discussion regarding the web page and how to simplify the search process so that the information contained on the web is easily accessible. Mr. Miller's e-mail address is: www.ewavedigital.com. Mrs. Mette suggested that there should be an icon for the PRDA newsletter. Mr. Grace suggested that the pages should be revised to use more lie the yellow pages. There also are a lot of businesses that were located in the Wonderland Mall that are closed and no longer there that are showing up on the web site. It has been requested that Mr. Miller run a copy of all the information contained kir on the web site and bring it in for a meeting with some of the board members so they may look at it and see if there are any revisions that need to be made. Mr. Nagy is supposed to receive a copy of this information by e-mail from Mr. Miller. Updated information would include new board members, new buildings and current PRDA schedule of meetings,etc. 10. Committee Reports: Great Race—John Walsh reported that the Great Race road rally was a great success. It was under the Mayor's leadership that all went so well. There were approximately 5,000 in attendance for the Great Race. There was a large turnout for the Mayor's Friday night invitation and Saturday morning at the Rec Center. It was just a wonderful day. Mayor Kirksey replied that there were a lot of people who really worked very hard on a continuing basis. A lot of detail was addressed and the event went off extremely well. We think it will have an immeasurable impact and exposure on Livonia. These people were coming in from all over the United States. In August there will be two shows that will recap the Great Race. The race lasted for 15 days on the road. We would be hard pressed to raise$180,000 to get that kind of impact for about a year until the new"start"city is selected. Interviews about the Great Race were done by local news stations and there was a feature on ESPN about the Great Race. Public Relations: Stan Anderson—Nothing to report. (re 4 Vacant Buildings: Scott Grace—Nothing to report but I would like to add that the former Lasky Furniture store is now occupied by an office furniture liquidation company. Construction Committee: Bill Pike—absent—no report. Banner Committee: John Nagy—No report. Inspection: Ms. Mette—already offered her information during the meeting for the benefit of Beckett &Raeder representative, Mr. Nauboris. Mr. Grace did report that he thought John's Cleaners needed to be repainted. The paint is peeling off the building. Development Assistance: Scott Grace reported that there were a couple of issues that came before the committee. (1) Phoenix Land Development requested money to move the light poles out of the right-of-way for the right turn lane and basically our committee was in agreement that we should support their request. We usually deal with demolition and grants of other means. We felt the board should discuss this and vote on it. There was discussion by the board members about the MDOT requirement for the length of the right-turn lane and what appeals Mr. Schaffer had gone through to find relief from this requirement before the PRDA acted on this issue. Mr. Taormina commented that regarding the deceleration and acceleration lanes and would it help the traffic on Plymouth Road? Would it be a safer situation once it is installed and for the residents and businesses? These are issues to consider. There is also a question as to the estimate provided for the replacement of eight(8) light poles on Plymouth Road. A second estimate was requested and revised. Mr. Grace suggested the item be tabled until the next meeting. The second item involved Orchard, Hiltz&McCliment and estimates for demolition costs. There is documentation of five items. The committee suggested that the third item regarding the removal of the windows should be removed from this pricing. Mr. Peterson suggested that OHM clarify the window situation and give us another quote. The board would like to see more than one bid for each item submitted for the work that he wants to have done. This information should be submitted to John Nagy. Mrs. Mette suggested that this item be tabled until the other bids are provided to the board. Polling of Board Members: There were no further comments from the board members and there was a motion to adjourn the meeting. 10. Adjournment: On a motion duly made, seconded and unanimously adopted, the 148th Regular Meeting held by the Plymouth Road Development Authority was adjourned at 5:15 pm. 5 The next meeting of the Plymouth Road Development Authority will be held on Thursday, August 21, 2003, in the Fourth Floor Conference Room of City Hall. • oC . gf x y Ro bylliams, Secretary /rw kr, 6